A polite follow-up email can help you get an answer without sounding impatient. You want to show that you’re interested in the property while giving the landlord enough space to make a decision.
The right words can make that conversation feel much easier, especially when you’re unsure how to ask for an update.
Sample Follow-Up Emails after Rental Application
Whether you applied yesterday or have been waiting for weeks, your email should fit your situation. These 20 samples cover common rental application situations, from checking that your paperwork arrived to asking for a final decision.
1. Simple Follow Up After Submitting a Rental Application
Subject: Following Up on My Rental Application for 125 Maple Street
Dear Mr. Anderson,
I hope you’re having a good week. I recently submitted my rental application for the apartment at 125 Maple Street on November 3, and I wanted to check on its status.
I’m still very interested in renting the property. The apartment seems like a great fit for my housing needs, especially considering its location and amenities.
Please let me know if you’ve had a chance to review my application or if there’s any additional information you need from me.
I’d also appreciate knowing when you expect to make a decision, as that would help me plan my next steps.
Thank you for your time and consideration. I look forward to hearing from you.
Best regards,
Emily Carter
(312) 555-0142
2. Polite Follow Up After One Week Without a Response
Subject: Checking on My Rental Application Status
Hello Ms. Wilson,
I hope everything is going well with you. It’s been about a week since I submitted my application for the two bedroom apartment at 48 Pine Avenue.
I understand that reviewing rental applications takes time, especially when several people are interested in the same property.
However, I wanted to check whether there have been any updates regarding my application.
I’m still very interested in the apartment and would appreciate any information you can share about the expected decision date.
If you’re still reviewing applications, that’s completely understandable. Even a general timeline would be helpful.
Please let me know if I can provide anything else to help with the review.
Thank you again for your consideration.
Kind regards,
Michael Thompson
3. Friendly Follow Up After Meeting the Landlord
Subject: Great Meeting You and Following Up on My Application
Hi Jessica,
It was lovely meeting you during the apartment viewing last Saturday. Thanks again for taking the time to show me around the property at 210 Oak Lane.
I submitted my rental application later that evening and wanted to check whether you’ve had an opportunity to review it.
After seeing the apartment in person, I’m even more interested in moving forward. The living space and quiet neighborhood are exactly what I’ve been looking for.
I also appreciated learning more about the building and how you manage the property. It made me feel confident that the apartment would be a comfortable place to live.
If you need any additional documents or references, I’d be happy to send them.
Thanks again for your time. I hope to hear some good news soon.
Best,
Sarah Mitchell
4. Follow Up to Confirm Your Application Was Received
Subject: Confirmation of Rental Application Receipt
Dear Leasing Team,
I hope you’re doing well. I submitted my rental application for Unit 304 at Riverside Apartments on November 5 through your online application portal.
Since I haven’t received a confirmation email, I wanted to make sure the application went through successfully.
I completed all the required sections and uploaded my supporting documents before submitting the form. However, I would appreciate confirmation that everything is showing correctly on your end.
I’m particularly concerned about making sure none of the uploaded files were missed, as I wouldn’t want that to delay the review.
Please let me know if there are any missing documents or additional steps I need to complete.
Thank you for your assistance. I appreciate your help and look forward to your response.
Sincerely,
Daniel Brooks
5. Professional Follow Up to a Property Management Company
Subject: Request for Update on Rental Application for Unit 12B
Dear Property Management Team,
I’m writing to request an update on my rental application for Unit 12B at Westbrook Residences, which I submitted on November 2.
I understand that your screening process may involve employment verification, rental history checks, and other standard requirements.
I have completed all the requested steps and would appreciate knowing whether my application is still under consideration.
If possible, could you also share the anticipated timeline for reaching a decision? This information would help me plan my upcoming move and make the necessary arrangements with my current landlord.
I’m available by email or phone if your team needs clarification on any of the information I’ve submitted.
Thank you for your attention to my application. I remain interested in the property and look forward to your response.
Respectfully,
Rebecca Adams
(415) 555-0136
6. Follow Up When Your Move In Date Is Approaching
Subject: Rental Application Update Needed for December Move In
Hello Mr. Parker,
I hope you’re doing well. I’m following up on my rental application for the apartment at 76 Cedar Road.
As mentioned in my application, I’m hoping to move in on December 1. Since that date is approaching, I wanted to check whether a decision has been made.
I’m very interested in the property and would be ready to complete the lease paperwork and other required steps if approved.
I understand that you may still be reviewing applications. However, an update on the expected timeline would help me arrange transportation, organize my belongings, and coordinate my current lease.
If a decision isn’t available yet, I’d appreciate knowing when I might expect one.
Thank you for considering my application.
Best regards,
Olivia Bennett
7. Follow Up After Submitting Additional Documents
Subject: Confirmation of Additional Rental Application Documents
Hi Mr. Davis,
I hope your week is going well. I’m reaching out regarding my application for the apartment at 92 Elm Street.
As requested, I emailed my latest pay stubs and employment confirmation letter on November 6.
I wanted to check that you received both documents and that everything is now complete.
I’m still very interested in renting the apartment and would appreciate an update on the next steps whenever you have a chance.
If any of the documents need to be resent or clarified, please let me know. I can also provide other supporting information if your screening process requires it.
Thank you for your time and assistance. I appreciate your help with the application process.
Warm regards,
Nathan Cooper
8. Follow Up After Employment Verification
Subject: Checking on Rental Application After Employment Verification
Dear Ms. Taylor,
I hope this message finds you well. I’m following up on my application for the apartment at 315 Birch Drive.
My employer confirmed that your office contacted the human resources department earlier this week to verify my employment.
Since that step appears to have been completed, I wanted to ask whether any other information is needed before a rental decision can be made.
I’m still enthusiastic about the possibility of living at the property. The location would make my daily commute much easier, and the apartment suits my current needs.
Please let me know if there’s anything further I can provide to assist with the application process.
I’d also be grateful for any update you can share about the remaining review timeline.
Thank you for your consideration.
Sincerely,
Christopher Lewis
9. Follow Up After a Rental Reference Check
Subject: Follow Up Regarding Rental References and Application Status
Hello Karen,
I hope you’re doing well. I’m checking in about my rental application for the apartment at 58 Willow Court.
My current landlord mentioned that she recently provided a rental reference to your office. I’m glad she was able to share the information you requested.
I wanted to ask whether the reference check has been completed and if there are any remaining steps in the application process.
I’m genuinely excited about the possibility of moving into the apartment and would appreciate any update you can provide.
If you’d like to speak with another rental reference or need additional details about my tenancy history, I’d be glad to help.
Thanks again for considering me as a prospective tenant. I look forward to hearing from you.
Best wishes,
Ashley Morgan
10. Follow Up After Paying a Rental Application Fee
Subject: Rental Application Fee Confirmation and Status Update
Dear Leasing Office,
I submitted my rental application for Unit 206 at Greenfield Apartments on November 4 and paid the required $50 application fee through your payment portal.
I’m writing to confirm that the payment was received and properly linked to my application.
I haven’t received an update since completing the payment, so I would also appreciate knowing whether the review has started.
The payment appeared successful on my end, but I can provide the transaction confirmation if your office needs it.
If there are any outstanding requirements, please let me know so I can address them promptly.
I’m still interested in the apartment and hope to move forward with the rental process.
Thank you for your assistance and consideration.
Kind regards,
Brandon Harris
11. Follow Up When Applying With a Partner
Subject: Update on Our Joint Rental Application for 140 Lakeview Drive
Hello Ms. Roberts,
I hope you’re having a pleasant week. My partner, James Miller, and I submitted our rental applications for the apartment at 140 Lakeview Drive on November 1.
We’re checking in to see whether both applications have been received and reviewed.
We completed our separate forms and provided the requested proof of income and identification documents. However, we’d like to make sure everything is properly connected to our joint application.
We’re both excited about the possibility of making the apartment our new home. Its location and layout would suit us very well.
Please let us know if there’s anything else either of us needs to submit or whether you’ve established a timeline for selecting a tenant.
Thank you for your time. We appreciate your consideration and look forward to hearing from you.
Best regards,
Lauren Miller
12. Follow Up About a Rental Application With a Pet
Subject: Rental Application Follow Up and Pet Information
Hi Amanda,
I hope you’re doing well. I wanted to follow up on my rental application for the apartment at 83 Magnolia Street.
I also wanted to confirm that you received the pet information I included with my application.
My dog, Charlie, is a five year old golden retriever. He’s house trained, and I can provide veterinary records or other pet documentation if your rental policy requires it.
I’m happy to discuss any applicable pet fees or lease requirements before moving forward.
I understand that pet approvals sometimes require extra review, so please let me know if there’s a separate process I should complete.
I remain very interested in the apartment and would appreciate an update on my application status.
Thanks so much for your time and consideration.
Best,
Madison Clark
13. Follow Up When Applying With a Guarantor
Subject: Following Up on My Rental Application and Guarantor Documents
Dear Mr. Johnson,
I hope you’re doing well. I’m writing to check on my rental application for the studio apartment at 27 College Avenue.
As discussed during the viewing, my father, Richard Evans, agreed to act as my guarantor.
He submitted the requested financial documents and completed the guarantor form on November 5.
I wanted to confirm that his information was received and ask whether any further documentation is required.
My father is also available if your office needs to contact him directly for verification.
I’m looking forward to starting my graduate program in January, and this apartment would be a convenient place to live while attending classes.
Thank you for reviewing my application. I appreciate your time and look forward to your response.
Sincerely,
Hannah Evans
14. Follow Up as a Self Employed Rental Applicant
Subject: Update on Rental Application and Income Documentation
Hello Mr. Reed,
I hope your week is going well. I recently applied for the apartment at 64 Brookside Avenue and wanted to check on my application status.
Since I’m self employed, I submitted bank statements and recent tax returns instead of traditional employer pay stubs.
I wanted to confirm whether those documents meet your income verification requirements.
My business has been operating consistently, and I’m happy to provide more information about my earnings if that would help your review.
If you need additional financial records or clarification about how my income is paid, please let me know.
I’m very interested in the property and would appreciate any update regarding the review process.
Thank you for considering my application and taking the time to review my documents.
Kind regards,
Jason Freeman
15. Follow Up After Explaining a Credit Issue
Subject: Rental Application Follow Up and Credit Information
Dear Ms. Collins,
I hope you’re having a good week. I’m following up on my application for the apartment at 118 Forest Lane.
During the application process, I provided a brief explanation of a past credit issue that has since been resolved.
I wanted to ask whether you’ve had an opportunity to review that information alongside my current financial documents.
My income is stable, and I can provide additional documentation or rental references if needed.
I understand that credit history is part of the screening process, and I appreciate your willingness to consider the circumstances surrounding my previous situation.
I’m still very interested in the apartment and would appreciate knowing whether there are any concerns I can clarify.
Thank you for considering my full application.
Best regards,
Eric Peterson
16. Follow Up When Relocating From Another City
Subject: Rental Application Update for Upcoming Relocation
Hello Mrs. Campbell,
I hope you’re doing well. I’m reaching out regarding my rental application for the apartment at 245 Northfield Road.
I’ll be relocating from Chicago to Denver for a new job, and I’m hoping to finalize my housing arrangements before the move.
I submitted my application on November 3, along with my employment offer letter and supporting documents.
I’m still very interested in the apartment. Its location near my new workplace would make settling into Denver much easier.
Because I’m arranging the move from another city, having an estimated decision date would help me organize my travel and housing plans.
If possible, I’d appreciate an update on my application status and the expected decision timeline.
Thank you for your help and consideration.
Warm regards,
Stephanie Wright
17. Follow Up When You Can Be Flexible With the Move In Date
Subject: Rental Application Status and Flexible Move In Date
Hi David,
I hope you’re having a good day. I wanted to check in regarding my rental application for the apartment at 39 Sunset Boulevard.
When I applied, I indicated that my preferred move in date was December 5.
However, I wanted to let you know that my schedule is fairly flexible. If the apartment becomes available a little earlier or later, I’m open to discussing another suitable date.
I’m still very interested in renting the property and would be happy to work around a reasonable timeline.
If the move in date has been a factor in reviewing my application, I hope this flexibility makes things easier.
Please let me know if there have been any updates regarding my application.
Thanks again for your consideration.
Best,
Andrew Scott
18. Follow Up After the Landlord Promised an Update
Subject: Checking In on the Rental Decision for 72 Park Avenue
Dear Ms. Bennett,
I hope you’re doing well. Thank you again for speaking with me last week about my rental application for the apartment at 72 Park Avenue.
During our conversation, you mentioned that a decision would likely be available by Friday.
Since I haven’t received an update, I wanted to check whether the review process has been completed or if the timeline has changed.
I understand that unexpected delays can happen, and I appreciate the time involved in reviewing applications.
I’m still very interested in the property and would be grateful for any information you can share.
If you’ve set a new decision date, please feel free to let me know so I can plan accordingly.
Thank you for your time.
Sincerely,
Rachel Simmons
19. Second Follow Up After Receiving No Response
Subject: Second Request for Rental Application Status Update
Hello Mr. Foster,
I hope you’re doing well. I’m writing once more regarding my rental application for the apartment at 156 Walnut Street.
I submitted my application on October 28 and sent a follow up email last week. Unfortunately, I haven’t received a response yet.
I understand that you may be handling several applications and other responsibilities.
However, I would appreciate knowing whether the apartment is still available and if my application remains under consideration.
I’m currently reviewing my housing options, so even a brief update would be helpful.
If the apartment has already been rented, I’d appreciate knowing that as well. It would allow me to focus on other available properties.
Thank you for your time. I appreciate your consideration and hope to hear from you soon.
Best regards,
Kevin Marshall
20. Final Follow Up Before Moving On to Other Rentals
Subject: Final Follow Up Regarding My Rental Application
Dear Ms. Hernandez,
I hope you’re having a pleasant week. I’m reaching out one final time regarding my rental application for the apartment at 205 Garden Street.
I submitted my application on October 25 and have followed up previously without receiving a status update.
I’m still interested in the property. However, I also need to make a housing decision soon.
If the apartment is still available and my application remains under consideration, I’d appreciate hearing from you by November 13.
Otherwise, I’ll assume that I should continue exploring other rental options.
I understand that rental decisions can take time, and I appreciate the effort involved in reviewing applications. I simply want to make sure I have enough time to arrange suitable housing.
Thank you for your time and for considering my application. I appreciate the opportunity and wish you all the best.
Kind regards,
Natalie Price
Wrapping Up
A good rental application follow up should be polite, brief, and clear about what you need. Whether you’re checking that your documents arrived or asking for a final decision, the right tone can help you maintain a positive relationship with the landlord.
Before sending your email, check the property details, confirm your application date, and make sure your request is easy to understand. Give the landlord a reasonable amount of time to respond, and keep exploring other housing options if the silence continues.