20 Sample Follow-Up Emails for Leave Request

Dear Mr. Thompson,

I hope you’re doing well.

I’m writing to follow up on my leave request submitted on November 2, 2026, for the period of December 14 to December 18, 2026.

I understand you have several responsibilities to manage, and I appreciate your time. However, I’d be grateful if you could provide an update on the approval status so I can make the necessary arrangements.

Please let me know if you need any further information from me to process the request.

Thank you for your consideration.

Best regards,
Michael Anderson

Hi Sarah,

Hope your week is going well!

I wanted to check in about the leave request I sent last Tuesday for November 23 through November 25.

I know things have been pretty busy lately, so I thought I’d send a quick follow-up in case my earlier message got buried in your inbox.

It would be great to have an update whenever you get a chance. I’m trying to finalize a few personal arrangements before those dates.

Thanks so much for your help and understanding.

Best,
Jessica Miller

Dear Mrs. Williams,

I hope this message finds you well.

I am writing to respectfully follow up on my annual leave application submitted on October 26, 2026.

As stated in my original request, I would like to take annual leave from December 7 through December 18, 2026, and resume my duties on December 21.

I have reviewed my pending assignments and prepared a plan to ensure that essential tasks are completed or properly handed over before my proposed departure.

I would appreciate confirmation of my leave status at your earliest convenience, as this will help me finalize the necessary arrangements.

Thank you for your time and consideration.

Sincerely,
Daniel Roberts
Operations Coordinator

Hi David,

I hope you’re having a good day.

I’m following up on my vacation request for December 21 through December 30, which I submitted earlier this month.

I’m hoping to finalize my travel plans soon, but I’d like to confirm that my time off has been approved before booking anything.

I’ve already started organizing my current projects so there won’t be any unnecessary delays during my absence.

Could you please let me know whether the requested dates work for the team? If adjustments are needed, I’m happy to discuss the available options.

Thanks for taking the time to review my request.

Best regards,
Emily Parker

Dear Ms. Johnson,

I hope you’re doing well.

I wanted to send a gentle reminder regarding my leave request submitted on October 30, 2026, for November 19 and November 20.

I haven’t received an update yet, so I wanted to confirm that my original email reached you successfully.

I understand that reviewing leave requests takes time, particularly when work schedules need to be considered.

Whenever convenient, I’d appreciate an update on whether my request can be approved. Please let me know if there are any concerns or additional details I should address.

Thank you for your attention.

Kind regards,
Andrew Collins

Dear Mr. Harris,

I hope you’re well.

I’m following up on the sick leave request I submitted yesterday, November 8, 2026, covering November 9 through November 11.

I’m currently unwell and following medical advice to rest and recover. I wanted to check whether my leave request has been received and whether any further documentation is required.

I’ve informed Rebecca about the urgent tasks that may need attention during my absence.

Please let me know if there are any additional steps I should complete under the company’s sick leave procedures.

Thank you for your understanding and support.

Best regards,
Olivia Bennett

Dear Mr. Peterson,

I hope you’re doing well.

I’m writing to follow up on the emergency leave request I sent earlier today concerning an unexpected family situation.

As explained in my initial email, I need to be away from work on November 10 and November 11 to attend to an urgent personal matter.

Given the immediate nature of the situation, I would sincerely appreciate confirmation of my request as soon as possible.

I’ve shared the status of my urgent assignments with Amanda to help reduce disruption while I’m away.

Thank you for your understanding during this difficult time.

Sincerely,
Christopher Lewis

Dear Mrs. Campbell,

I hope you’re having a pleasant week.

I’m writing to follow up on my maternity leave request submitted on October 19, 2026, with a proposed start date of January 4, 2027.

As the expected date approaches, I’d appreciate an update on the approval process and any remaining paperwork required by the HR department.

I’ve begun preparing a detailed handover document covering my current responsibilities, ongoing projects, and important deadlines.

Receiving confirmation soon would help me coordinate my medical appointments and complete the necessary workplace arrangements.

Please let me know if there’s anything else you need from me.

Thank you for your continued support.

Warm regards,
Rachel Morgan

Hi Robert,

I hope everything’s going well.

I wanted to follow up on my paternity leave request, which I submitted on October 28.

I’m hoping to begin my leave around December 7, depending on the baby’s arrival and the options available under our company policy.

Since the expected date is getting closer, I’d appreciate some clarity on the approval status and any steps I need to complete beforehand.

I’m happy to coordinate with the team to ensure that my ongoing assignments are properly covered.

Thanks for your flexibility and understanding during this exciting time for my family.

Best,
Thomas Reed

Dear Ms. Martinez,

I hope this email finds you well.

I’m writing to request an update on my personal leave application submitted on November 3, 2026.

The requested leave period is November 24 through November 27, during which I need to attend to some important personal responsibilities.

I would prefer to keep the details private, but I am happy to provide any information required under company policy.

I’ve reviewed my workload and can complete the most pressing assignments before my proposed absence.

I’d be grateful if you could confirm whether my request has been approved or if further discussion is necessary.

Thank you for your understanding.

Kind regards,
Natalie Brooks

Hi Jennifer,

I hope you’re doing well.

I’m following up on my leave request for November 12 and November 13, which I sent last week.

Since the requested dates are now quite close, I wanted to check whether you’ve had a chance to review and approve the application.

I understand that you may need to confirm team coverage before making a decision. However, an update today would be particularly helpful, as I need to finalize arrangements for an appointment.

Please let me know if there are any scheduling concerns I should address.

Thanks for your time and assistance.

Best regards,
Brian Foster

Hi Mark,

Thanks again for taking a few minutes to discuss my leave plans during our meeting on Friday.

As discussed, I’m requesting time off from December 3 through December 4 to handle some family commitments.

You mentioned that you’d need to review the team’s schedule before confirming the dates, so I wanted to check whether you’ve had a chance to do that.

I’ve already spoken with Kevin about covering any urgent customer inquiries while I’m away.

Please let me know if the proposed dates are approved or if there’s anything else you’d like me to arrange beforehand.

I appreciate your help.

Best,
Stephanie Carter

Dear Mr. Evans,

I hope you’re well.

I’m writing to follow up once again on my leave request for December 10 through December 15.

My original application was submitted on October 22, and I sent a follow-up email on November 2. As I haven’t received a response, I wanted to make sure the request is still being reviewed.

I understand that leave approvals depend on staffing requirements and other business needs.

However, I’d appreciate an update on the current status or an estimated date when a decision might be available.

Please let me know if discussing the request directly would help resolve any outstanding concerns.

Thank you for your attention.

Sincerely,
Patrick Wilson

Dear HR Team,

I hope you’re doing well.

I’m contacting you to follow up on my leave application submitted through the employee portal on October 29, 2026.

The application covers five working days, from November 30 through December 4.

Although the request appears as pending in the system, I haven’t received any further communication regarding its approval status.

Could you please confirm whether my application has been received and whether any additional action is required from me or my department manager?

I’d appreciate any information you can provide about the expected processing timeline.

Thank you for your assistance.

Best regards,
Laura Mitchell
Employee ID 10482
Finance Department

Dear Mrs. Richardson,

I hope this message finds you well.

I’m following up on my application for unpaid leave from January 11 through January 22, 2027.

As mentioned in my initial request, I need this time to attend to personal responsibilities that require my full attention.

I understand that unpaid leave may be subject to management approval and company policy. I’m willing to discuss any conditions or adjustments needed to make the arrangement practical for the department.

Before the proposed leave begins, I can prepare a full handover of my duties and coordinate coverage for important tasks.

I’d appreciate an update on the status of my request whenever possible.

Thank you for considering my application.

Kind regards,
Eric Simmons

Dear Ms. Anderson,

I hope you’re well.

I’m writing to follow up on my request for family medical leave, submitted on November 2, 2026.

I need time away from work to assist a close family member who is receiving medical care. My requested leave period is November 23 through December 4.

I would appreciate confirmation that my request has been received, along with guidance on any required forms, supporting documents, or available leave arrangements.

I understand that the process may involve HR review and eligibility checks.

Please let me know if there’s any additional information I should submit through the appropriate confidential channel.

Thank you for your understanding and assistance.

Sincerely,
Melissa Grant

Dear Mr. Cooper,

I hope you’re doing well.

I’m writing to follow up on my request to extend my previously approved leave.

My original leave was scheduled to end on November 13, 2026. However, due to an unexpected family matter, I requested an extension through November 18.

I understand that this change may affect the team’s schedule, and I apologize for any inconvenience it may cause.

I’ve shared the latest updates on my pending assignments with Daniel and can provide further clarification where needed.

Could you please confirm whether the extension has been approved? Your response will help me make the necessary arrangements and plan my return to work.

Thank you for your patience and consideration.

Best regards,
Samuel Turner

Hi Michelle,

Hope you’re having a good week.

I wanted to check in about my leave request for December 14 through December 18.

I know that December can be a busy period for the department, especially with several projects approaching their deadlines.

While those dates would be ideal, I’m open to discussing alternative arrangements if approving the full period would create staffing difficulties.

For example, I could take December 16 through December 18 instead, provided those dates are easier for the team to accommodate.

Please let me know which option might work best. I’d appreciate your feedback before making any firm personal plans.

Thanks for considering my request.

Best,
Nicole Adams

Dear Mr. Baker,

I hope you’re doing well.

Thank you for discussing my leave request during our conversation on November 6.

Following your verbal approval, I’m writing to request written confirmation of my scheduled leave from December 28 through December 31, 2026.

I’d like to ensure that the approved dates are properly documented and reflected in the company’s leave records.

I’ve also begun preparing the necessary handover notes to ensure my responsibilities are covered before I leave.

Please let me know if I should complete any additional steps through the employee leave system.

Thank you again for your support.

Kind regards,
Benjamin Scott

Hi Alex,

I hope you’re doing well.

Just checking whether there’s an update on my leave request for November 26 and November 27.

I submitted the request last week and would appreciate confirmation when you have a moment.

Please let me know if you need anything else from me to complete the approval process.

Thanks for your help.

Best,
Hannah White