A delayed response doesn’t always mean the client has lost interest. They might be comparing offers, waiting for approval, or simply caught up with other work. Sometimes, your quote has slipped down their inbox.
A thoughtful follow-up email can help you get the conversation moving again without sounding pushy. The trick is to stay polite, give the client a good reason to respond, and make the next step feel simple.
Sample Follow-Up Emails after Sending Quote
The right follow-up email depends on how much time has passed, your relationship with the client, and what you’re offering. These 20 examples cover different situations, from a friendly first check-in to a final message when you’ve heard nothing back.
1. Simple Follow-Up Email After Sending a Quote
Subject – Following Up on the Quote Sent Last Week
Hi James,
Hope you’re having a good week.
Just checking in regarding the quote sent last Tuesday for your office renovation project. Hopefully, you’ve had some time to review the details and consider the proposed scope of work.
Please let me know if you have any questions about the pricing, materials, or estimated completion time. I’d be happy to explain anything that needs clarification.
If everything looks good, the next step would be to confirm your preferred project date so scheduling can begin.
Looking forward to hearing from you.
Best regards,
Michael Carter
Project Manager, Carter Renovations
2. Friendly Follow-Up Email After No Response
Subject – Just Checking In About Your Quote
Hello Sarah,
Hope everything is going well on your end.
Just wanted to check whether you had a chance to look over the quote for your company’s website redesign.
There’s absolutely no rush if you’re still discussing the project internally. However, if anything in the proposal needs adjusting, please feel free to share your thoughts.
The goal is to make sure the proposed services fit your needs and budget before moving forward.
A quick update whenever you have a moment would be appreciated.
Thanks again for considering the proposal.
Warm regards,
Daniel Brooks
Web Design Consultant
3. Professional Follow-Up Email for a Corporate Client
Subject – Follow-Up Regarding IT Services Quotation
Dear Mr. Anderson,
I hope this email finds you well.
I’m writing to follow up on the quotation submitted on October 12 for the proposed IT infrastructure upgrade at Anderson Manufacturing.
The quotation includes the recommended equipment, installation services, technical support, and estimated implementation schedule.
Please advise whether your team has completed its review or requires further information before making a decision.
Should you need a revised scope of work or additional documentation for internal approval, I’d be pleased to assist.
Thank you for your time and consideration. I look forward to your feedback and the possibility of working together.
Sincerely,
Rebecca Collins
Business Development Manager
Summit Technology Solutions
4. Follow-Up Email Three Days After Sending a Quote
Subject – Quick Check on Your Landscaping Quote
Hi Robert,
Hope your week is going smoothly.
Just following up on the landscaping quote sent three days ago for your backyard improvement project.
The estimate covers lawn preparation, garden bed installation, plant selection, and cleanup services.
Since the quote is still fairly recent, there’s no pressure to make an immediate decision. I simply wanted to confirm that it reached you and that all the information was clear.
If you’d like to discuss alternative plants or adjust the project size, that can certainly be arranged.
Thanks for your time, and have a great rest of the week.
Best,
Andrew Miller
Greenfield Landscaping
5. Follow-Up Email One Week After Sending a Quote
Subject – Any Updates on the Cleaning Service Quote?
Hello Jennifer,
Hope you’ve been doing well.
It’s been about a week since the commercial cleaning quote was sent for your downtown office.
Just wanted to find out whether you’ve had the opportunity to discuss the proposal with your team.
The estimate includes weekly cleaning, restroom maintenance, floor care, and monthly deep cleaning.
If the proposed schedule doesn’t quite match your office needs, there’s room to discuss other arrangements.
Please let me know whether you’d like to proceed or need anything clarified before making your decision.
Looking forward to your response.
Kind regards,
Emily Parker
Client Services Coordinator
FreshSpace Cleaning
6. Follow-Up Email Offering to Adjust the Quote
Subject – Happy to Review Your Project Quote
Hi David,
Hope everything is going well.
Following up on the quotation for the kitchen remodeling project discussed earlier this month.
The original estimate came to $18,500, covering cabinet replacement, countertop installation, lighting upgrades, and labor.
If that amount is higher than your planned budget, there may be practical ways to reduce costs without losing the features that matter most to you.
For example, keeping the existing cabinet frames or choosing a different countertop material could help lower the total.
Would you be available for a brief call on Thursday to review your options?
Best regards,
Chris Thompson
Thompson Home Improvements
7. Follow-Up Email Highlighting the Value of Your Quote
Subject – A Quick Note About Your Marketing Proposal
Hi Amanda,
Hope you’ve had a productive week.
Just following up on the marketing services quote shared last Friday.
Beyond the monthly management fee, the proposal includes campaign planning, advertising setup, performance reviews, and regular progress reports.
These services are intended to give your team a clearer view of campaign spending and help identify opportunities to improve results.
If you’re comparing proposals from different providers, I’d be happy to explain the services included in the estimate.
Please feel free to share any questions or concerns.
Thanks again for considering the proposal.
Warm regards,
Olivia Bennett
Marketing Consultant
BrightPath Media
8. Follow-Up Email Asking for Feedback on a Quote
Subject – Your Feedback on the Catering Quote
Hello Michelle,
Hope you’re doing well.
Just checking in to get your thoughts on the catering quotation prepared for your company’s annual dinner.
The proposal covers dinner service for 80 guests, including appetizers, main courses, desserts, and serving staff.
I’d appreciate hearing whether the menu and pricing match what you had in mind.
If there are dishes you’d prefer to replace or dietary needs that weren’t covered, please let me know.
Even a brief update about your decision process would be helpful.
Thank you for giving the proposal your consideration.
Kind regards,
Sophia Reed
Events Coordinator
Golden Table Catering
9. Follow-Up Email When the Client Is Comparing Quotes
Subject – Checking In While You Review Your Options
Hi Thomas,
Hope your week is going well.
Following up on the security system installation quote discussed during our recent meeting.
You mentioned that your company would be reviewing several proposals before selecting a provider. That’s completely understandable, especially for a project involving building security.
If it would help, I can provide a detailed breakdown of the equipment, installation process, warranty coverage, and ongoing support.
That should make it easier to compare the services included in each proposal.
Please feel free to reach out with any questions during your review.
Best regards,
Jason Mitchell
Sales Representative
SecurePoint Systems
10. Follow-Up Email With a Gentle Deadline Reminder
Subject – Your Printing Quote Expires November 20
Hello Karen,
Hope everything is going well.
Just a friendly reminder that the printing quotation issued for your company’s promotional brochures remains valid through November 20.
The estimate includes 2,000 full-color brochures, premium paper, finishing, and delivery.
After that date, pricing may need to be reviewed based on current material and production costs.
If you’re planning to proceed, confirming the order before the expiration date will allow the quoted pricing to be applied.
Please let me know if you need any changes before approval.
Thank you, and I look forward to hearing from you.
Best wishes,
Brian Foster
Account Manager
Precision Print Services
11. Follow-Up Email After a Phone Conversation
Subject – Following Up on Our Discussion About Your Quote
Hi Rachel,
Thanks again for taking the time to speak with me on Monday.
Following our conversation, I wanted to check whether you’ve reviewed the updated quote for your office furniture order.
The revised estimate includes 12 ergonomic chairs, six workstations, delivery, and assembly.
As discussed, the delivery schedule can be finalized once the product selection and order quantity are confirmed.
Please let me know if your team would like any further adjustments or if you’re ready to approve the quotation.
It was great speaking with you, and I appreciate the opportunity to assist with your office setup.
Best regards,
Kevin Harris
Corporate Sales Specialist
Metro Office Furniture
12. Follow-Up Email Requesting a Decision
Subject – Update Requested on Your Photography Quote
Hello Jessica,
Hope your event preparations are coming along nicely.
I’m following up on the photography quotation for your corporate awards ceremony scheduled for December 12.
The proposed package includes six hours of event coverage, edited digital photographs, and an online gallery.
As the event date gets closer, it would be helpful to know whether you’d like to confirm the booking.
The date hasn’t been reserved yet, so availability will need to be checked when you’re ready to proceed.
Could you please share your decision by Friday, if possible?
Thank you for considering the service.
Warm regards,
Nathan Cooper
Professional Photographer
Cooper Photography Studio
13. Follow-Up Email for a High-Value Project
Subject – Follow-Up on the Warehouse Construction Proposal
Dear Mr. Peterson,
I hope you’re doing well.
I’m following up regarding the $245,000 quotation submitted for the proposed warehouse expansion at Peterson Logistics.
Given the size of the investment, I understand that the proposal may require detailed financial and operational review.
If your management team needs additional information about construction phases, labor costs, materials, or payment arrangements, I’d be happy to provide it.
We can also schedule a meeting to review the project requirements and address any concerns before approval.
Please let me know how the review is progressing and whether further assistance would be useful.
Thank you for considering the proposal.
Sincerely,
Edward Lawson
Senior Project Director
Lawson Construction Group
14. Follow-Up Email When You Suspect Budget Concerns
Subject – Exploring Options for Your Video Production Quote
Hi Nicole,
Hope you’re having a good week.
Just following up on the video production estimate shared for your new product campaign.
The proposed package includes concept development, filming, editing, background music licensing, and three finished promotional videos.
If the total cost is beyond your current marketing budget, there’s an option to discuss a smaller package.
For instance, producing one main video first could allow you to begin the campaign while keeping the initial expense lower.
I’d be glad to review the options with you and prepare a revised quotation if needed.
Looking forward to your thoughts.
Best regards,
Alex Morgan
Creative Director
FrameWorks Video Studio
15. Follow-Up Email After Sending a Revised Quote
Subject – Checking on the Updated Software Development Quote
Hello Benjamin,
Hope everything is going well.
I’m following up on the revised software development quotation sent on October 28.
The updated estimate reflects the changes requested during our last discussion, including the additional reporting dashboard and revised user management features.
The new pricing also separates the initial development work from optional maintenance services.
Please let me know whether these changes address your team’s concerns.
If the revised proposal meets your expectations, the next step would be to finalize the project agreement and development schedule.
Thanks again for your helpful feedback throughout the planning process.
Kind regards,
Melissa Grant
Project Coordinator
CodeBridge Solutions
16. Follow-Up Email Offering a Meeting to Discuss the Quote
Subject – Can We Schedule a Quick Quote Review?
Hi Eric,
Hope you’re doing well.
Just checking in regarding the quotation for your company’s employee training program.
The proposal includes four training sessions covering customer service, workplace communication, conflict resolution, and team leadership.
Rather than sending several emails back and forth, it might be easier to review the details together.
Would Tuesday at 10 a.m. or Wednesday at 2 p.m. work for a 15-minute call?
During the discussion, any questions about pricing, session length, or training materials can be addressed.
If neither time works, please suggest a more convenient option.
Looking forward to connecting.
Best,
Laura Simmons
Training Consultant
Elevate Learning Solutions
17. Follow-Up Email When the Client Needs Internal Approval
Subject – Checking on Approval for Your Equipment Quote
Dear Patricia,
I hope your week is going well.
I’m writing to follow up on the equipment supply quotation submitted for your production department.
During our last conversation, you mentioned that the proposal would need approval from the finance department before an order could be placed.
I wanted to check whether that review has progressed and if there’s any supporting information needed.
If helpful, I can provide a formal cost breakdown, product specifications, or a revised payment schedule for consideration.
Please let me know if there’s an expected date for the final decision.
Thank you for your continued consideration.
Sincerely,
George Walker
Commercial Accounts Manager
Industrial Supply Partners
18. Second Follow-Up Email After No Reply
Subject – Second Follow-Up on Your Interior Design Quote
Hi Stephanie,
Hope you’re doing well.
Just reaching out once more regarding the interior design quotation sent earlier this month.
An earlier email was sent to check whether you had reviewed the proposal, though there hasn’t been a response yet.
I understand that plans can change or decisions can take longer than expected.
If the project is still under consideration, I’d be happy to discuss the design options, pricing, or proposed schedule.
And if you’ve decided to postpone the project, a quick note would be appreciated.
Either way, thank you for considering the services.
Warm regards,
Hannah Lewis
Interior Design Consultant
LivingSpace Interiors
19. Final Follow-Up Email Before Closing the Inquiry
Subject – Final Check-In on Your Solar Installation Quote
Hello Mark,
Hope all is well.
I’m reaching out one final time regarding the solar panel installation quote provided for your property.
Since there hasn’t been a response to the previous messages, I’ll assume the project isn’t a current priority and close the inquiry for now.
Of course, if your plans change or you’d like to revisit the estimate later, you’re welcome to get in touch.
Depending on the timing, the pricing and installation schedule may need to be updated.
Thank you for the opportunity to prepare the quotation. It would be a pleasure to assist with a future project.
Best regards,
Ryan Phillips
Solar Energy Consultant
SunPeak Energy
20. Follow-Up Email Reopening an Old Quote Discussion
Subject – Revisiting Your Previous Website Development Quote
Hi Christopher,
Hope you’ve been doing well since our last conversation.
A few months ago, a quotation was prepared for your company’s online booking website.
At the time, you mentioned that the project might be postponed until your next business planning period.
I wanted to check whether the website is back on your list of priorities.
If you’re considering moving forward, I’d be happy to review the original requirements and prepare an updated estimate based on your current needs.
There’s no obligation to proceed. This is simply an opportunity to pick up the conversation if the timing is better.
Looking forward to hearing how things are going.
Kind regards,
Patrick Wilson
Website Development Specialist
DigitalCraft Solutions
Wrapping Up
A good follow-up email keeps the conversation open while respecting the client’s time. Whether you’re checking that a quote arrived, offering a revised price, or asking for a final decision, your message should sound helpful rather than demanding. Clear subject lines, a polite tone, and an easy next step can make it simpler for the client to respond.
Choose the sample that best fits your situation and adjust the details to match your quotation. Keep your message short enough to read quickly, and give the client enough space to make a decision. Sometimes, a simple and well-timed follow-up is all it takes to turn a quiet conversation into a confirmed project.