Writing time off requests can feel awkward, especially if you need just one day. Many employees worry about the right way to phrase their request or whether their boss will approve it. Plenty of people find these emails challenging, feeling uncertain about balancing professionalism with honest communication about their needs.
Creating a good leave request is simple and straightforward. Using clear communication, you can write an email that’s both respectful and effective. These 20 proven examples will help you request your next day off with confidence.
1-Day Leave Request Email Samples
These email templates cover many situations you might experience when asking for a single day off work.
1. Basic One-Day Leave Request
Subject: Leave Request for [Date]
Dear Mr. Thompson,
Please consider this email as my formal request for one day of leave on Tuesday, March 12th, 2024. I would like to take this day from my annual leave balance.
My current projects are up to date, and I will ensure all pending tasks are completed before my absence. I will also brief Sarah from my team about any urgent matters that might need attention while I’m away.
I will be back in the office on Wednesday, March 13th, and will address any pending items immediately upon my return.
Thank you for considering my request.
Best regards, James Wilson
2. Medical Appointment Leave Request
Subject: Leave Request – Medical Appointment on [Date]
Dear Mrs. Chen,
I am writing to request a day of leave on Monday, April 8th, 2024, as I have scheduled an important medical appointment that requires several hours at the specialist’s clinic.
I have already arranged coverage for my duties with Mike from our team. He is familiar with my ongoing projects and can handle any urgent matters. I will complete all pressing tasks before my absence and catch up on any pending work upon my return the next day.
Please let me know if you need any additional information.
Kind regards, Rachel Martinez
3. Family Event Leave Request
Subject: One Day Leave Request for Family Event
Dear Dr. Parker,
I would like to request one day of leave on Friday, May 17th, 2024, to attend my daughter’s school graduation ceremony.
All my deliverables for the week will be submitted by Thursday evening, and I’ve arranged with Tom to cover any urgent client calls during my absence. I will be available on my phone if any critical issues arise.
Thank you for your understanding and consideration of this request.
Best wishes, David Chang
4. Personal Matters Leave Request
Subject: Leave Application for [Date]
Dear Ms. Johnson,
I am writing to request leave for Thursday, June 6th, 2024, to attend to some personal matters that require my presence during business hours.
I have already completed most of this week’s tasks and will ensure all remaining work is properly handed over to my colleague Lisa, who has agreed to cover for me. I will be back at work on Friday and can address any pending items then.
I appreciate your consideration of this request.
Regards, Emily Brooks
5. Emergency Home Repairs Leave Request
Subject: Urgent Leave Request – Home Repairs
Dear Mr. Rodriguez,
I need to request leave for Wednesday, March 20th, 2024, as I must be present for emergency plumbing repairs at my home. The plumber can only schedule the work for this date.
I will complete my report for the quarterly meeting before leaving today and have asked Brian to handle any urgent matters during my absence. I can be reached by phone if needed.
Thank you for understanding this short-notice request.
Best regards, Sandra Newman
6. Religious Holiday Leave Request
Subject: Leave Request for Religious Observance
Dear Mrs. Patel,
I would like to request one day of leave on Monday, April 15th, 2024, to observe an important religious holiday.
My current projects are on schedule, and I will ensure all deadlines are met before my absence. I have briefed my team about ongoing tasks, and Alex has agreed to handle any urgent matters while I’m away.
I appreciate your consideration of this request.
Kind regards, Michael Cohen
7. Professional Development Leave Request
Subject: Leave Request – Professional Certification Exam
Dear Mr. Lee,
I am writing to request leave for Tuesday, July 9th, 2024, to take my final professional certification exam in accounting.
I have prepared all my weekly reports ahead of time and coordinated with Jenny to cover my responsibilities for the day. I will return to work on Wednesday and can catch up on any pending matters then.
Thank you for considering my request.
Best wishes, Robert Torres
8. Moving Day Leave Request
Subject: Leave Request for Moving Day
Dear Ms. Anderson,
I would like to request one day of leave on Thursday, August 22nd, 2024, as I will be moving to a new apartment and need to supervise the moving process.
I will complete all pending tasks before my absence and have arranged with Mark to handle any urgent client inquiries. I will be available on my mobile phone if any critical issues arise.
I appreciate your understanding.
Regards, Linda Morrison
9. Vehicle Maintenance Leave Request
Subject: Leave Application – Car Repairs
Dear Mr. Williams,
I am requesting leave for Monday, September 16th, 2024, to take my car for major repairs that will require my presence throughout the day.
All my current projects are up to date, and I’ve arranged with Sarah to cover any urgent matters. I will ensure all pending work is completed before my absence.
Thank you for your consideration.
Best regards, Kevin Phillips
10. Study Leave Request
Subject: One Day Study Leave Request
Dear Dr. Matthews,
I would like to request leave for Wednesday, October 23rd, 2024, to prepare for my final MBA exam scheduled for the following day.
I have already completed my monthly reports and briefed the team on ongoing projects. John has agreed to handle any urgent matters during my absence.
I appreciate your support in this matter.
Kind regards, Patricia Wong
11. Family Health-Related Leave Request
Subject: Leave Request – Family Health Matter
Dear Mrs. Thompson,
I need to request leave for Tuesday, November 5th, 2024, to accompany my elderly father to his medical procedure.
I will ensure all my responsibilities are covered and have arranged with Tim to handle any urgent client meetings. I can be reached by phone if absolutely necessary.
Thank you for your understanding.
Best wishes, Andrew Martinez
12. Home Delivery Leave Request
Subject: Leave Request for [Date]
Dear Mr. Harris,
I am writing to request leave for Thursday, December 12th, 2024, as I need to be present for the delivery and installation of new home appliances.
My weekly reports will be submitted ahead of schedule, and I’ve coordinated with Mary to cover any urgent matters. I will be back in the office on Friday morning.
I appreciate your consideration of this request.
Regards, Jennifer Clark
13. Personal Appointment Leave Request
Subject: Leave Request – Personal Appointment
Dear Ms. Roberts,
I would like to request one day of leave on Monday, January 13th, 2025, for a personal appointment that cannot be scheduled outside of work hours.
I will complete all pending tasks before my absence and have arranged with Paul to handle any urgent inquiries. I will be available by email if needed.
Thank you for considering my request.
Best regards, Christopher Lee
14. Child’s School Event Leave Request
Subject: Leave Application – School Event
Dear Mr. Foster,
I am requesting leave for Friday, February 14th, 2025, to attend my son’s school sports day where I am required to be present as a parent volunteer.
All my deliverables for the week will be completed by Thursday, and I’ve arranged coverage for my duties with Amanda. I will catch up on any pending work upon my return.
I appreciate your understanding.
Kind regards, Michelle Santiago
15. Visa Application Leave Request
Subject: Leave Request for Visa Application
Dear Mrs. Wilson,
I would like to request one day of leave on Wednesday, March 19th, 2025, to submit my visa application at the embassy, which requires personal attendance.
I will ensure all my tasks are up to date and have coordinated with Steve to handle any urgent matters. I will be available on my phone if needed.
Thank you for your consideration.
Best wishes, Daniel Kim
16. House Inspection Leave Request
Subject: Leave Request – Property Inspection
Dear Mr. Baker,
I am writing to request leave for Tuesday, April 22nd, 2025, as I need to attend a property inspection with my real estate agent.
My current projects are on track, and I’ve briefed Karen about ongoing tasks. She will handle any urgent matters during my absence.
I appreciate your understanding of this request.
Regards, Laura Thompson
17. Pet Emergency Leave Request
Subject: Urgent Leave Request – Pet Medical Emergency
Dear Ms. Cooper,
I need to request leave for Thursday, May 15th, 2025, as my pet requires urgent medical attention and monitoring following a procedure.
I will complete all pressing work before leaving and have arranged with Mark to cover my responsibilities. I can be reached by phone if necessary.
Thank you for your consideration of this short-notice request.
Best regards, Richard Garcia
18. Government Office Visit Leave Request
Subject: Leave Application – Government Office Visit
Dear Mr. Mitchell,
I would like to request one day of leave on Monday, June 16th, 2025, to visit the passport office for document renewal.
I have prepared all my weekly reports in advance and coordinated with Lisa to handle any urgent matters. I will return to work on Tuesday morning.
I appreciate your consideration of this request.
Kind regards, Susan Carter
19. Personal Wellness Leave Request
Subject: Leave Request for Wellness Day
Dear Mrs. Taylor,
I am writing to request leave for Wednesday, July 23rd, 2025, to attend several health and wellness appointments I have scheduled.
All my current projects are up to date, and I’ve arranged with David to cover any urgent client needs. I will be available by email if absolutely necessary.
Thank you for considering my request.
Best wishes, Thomas Anderson
20. Family Celebration Leave Request
Subject: Leave Request – Family Celebration
Dear Mr. Edwards,
I would like to request one day of leave on Friday, August 29th, 2025, to attend my parents’ 40th wedding anniversary celebration.
I will ensure all my tasks are completed before my absence and have coordinated with Rebecca to handle any urgent matters. I will be back in the office on Monday morning.
I appreciate your understanding and consideration.
Regards, Jessica Wright
Wrap-up
These email samples show that requesting time off can be straightforward and professional. Each template maintains a respectful tone while clearly stating the purpose of the leave request. Pick the sample that best fits your situation, adapt it to your needs, and send it with confidence. Remember to give proper notice and keep communication clear with your supervisor and team members.