Ending relationships can be tough, whether business or personal. Sending a 30-day notice can feel stressful or keep you tossing at night.
Here’s good news. These carefully selected email samples will help you handle any situation smoothly. Each one strikes the right tone and includes all the key details you need.
30-Day Notice Email Samples
These 20 proven email templates will help you stay professional while getting your message across clearly.
1. Basic Apartment Move-Out Notice
Subject: 30-Day Notice to Vacate Unit 4B at Cedar Grove Apartments
Dear Mr. Thompson,
As required by my lease agreement, this email serves as my official 30-day notice to vacate Unit 4B at Cedar Grove Apartments. My final day of tenancy will be December 21, 2024.
The apartment has been my home for the past two years, and during this time, your management team has been excellent. My decision to move stems from accepting a new job in Boston.
Please let me know the best time to schedule a move-out inspection. You can reach me at (555) 123-4567 or sarah.miller@email.com to arrange the details.
Thank you for your attention to this matter.
Best regards,
Sarah Miller
2. Professional Job Resignation
Subject: 30-Day Notice of Resignation – Senior Developer Position
Dear Ms. Chen,
This email serves as my formal 30-day notice of resignation from my position as Senior Developer at Tech Solutions Inc., with my last working day being December 21, 2024.
Leading the backend development team these past three years has been deeply rewarding. The skills and experience gained here have been valuable, and the supportive environment has made each day engaging.
During this transition period, my priority is ensuring a smooth handover of all projects and responsibilities. Please let me know how best to transfer my current assignments and documentation.
Thank you for the opportunities for growth and development you’ve provided.
Sincerely,
Michael Wong
3. Gym Membership Cancellation
Subject: 30-Day Notice to Cancel Gold Membership
Dear Fitness First Team,
This email serves as my 30-day notice to cancel my Gold Membership (Member ID: FF789012). My last day as a member will be December 21, 2024.
Please cancel any automatic payments scheduled after this date. My current payment method is the credit card ending in 4567.
The facilities and classes have been great, but my relocation to another state makes continued membership impractical. Should my circumstances change, you’ll be my first choice for fitness needs.
Please confirm receipt of this cancellation notice and provide any additional steps needed to complete this process.
Kind regards,
Robert Martinez
4. Daycare Service Discontinuation
Subject: 30-Day Notice of Withdrawal – Emma Thompson
Dear Ms. Jackson,
This email serves as our 30-day notice to withdraw Emma Thompson from Sunshine Daycare, effective December 21, 2024.
Your team has provided exceptional care for Emma over the past year. The nurturing environment and educational activities have contributed significantly to her development. Our decision to withdraw stems from our upcoming move to a new neighborhood.
Please let us know of any final administrative requirements or paperwork needed to complete the withdrawal process.
Thank you for the wonderful care you’ve given Emma.
Best wishes,
Linda Thompson
5. Property Management Contract Termination
Subject: 30-Day Notice to End Property Management Services
Dear Mr. Roberts,
This email serves as my 30-day notice to terminate our property management agreement for 123 Pine Street, effective December 21, 2024.
Your team has maintained the property well these past three years. The decision to end our agreement comes as my family plans to sell the property.
Please prepare the final financial statements and arrange the transfer of any tenant security deposits. Let me know what other documentation you need from my end.
Thank you for your professional service.
Regards,
David Chen
6. Storage Unit Rental Cancellation
Subject: 30-Day Notice to Vacate Unit 247
Dear SecureStore Management,
This email serves as my 30-day notice to vacate storage unit 247, with my final day being December 21, 2024.
Please stop all automatic payments after this date. My current payment method is the checking account ending in 8901.
The unit will be completely emptied, cleaned, and the key returned to the office by the final date. Please let me know if you need to conduct a final inspection.
Thank you for providing a secure storage solution these past months.
Best regards,
Jennifer Lee
7. Insurance Policy Cancellation
Subject: 30-Day Notice to Cancel Auto Insurance Policy #AP789012
Dear SafeDrive Insurance Team,
This email serves as my 30-day notice to cancel auto insurance policy #AP789012, effective December 21, 2024.
Please stop all automatic premium payments after this date. My vehicle is now covered under a different insurance provider due to a company-sponsored program.
Please send written confirmation of this cancellation and any refund for prepaid premiums to my email address.
Thank you for your reliable coverage these past years.
Sincerely,
Thomas Anderson
8. Vendor Service Agreement Termination
Subject: 30-Day Notice to End Cleaning Services Contract
Dear CleanPro Services,
This email serves as our 30-day notice to terminate the cleaning services agreement for ABC Corp offices, effective December 21, 2024.
Your team has provided quality service throughout our contract period. Our decision to end the agreement stems from office downsizing and budget adjustments.
Please send the final invoice and confirm the last service date. We’ll ensure all outstanding payments are processed promptly.
Thank you for your consistent service quality.
Best regards,
Rachel Green
9. Commercial Lease Termination
Subject: 30-Day Notice to Vacate Commercial Space at 456 Oak Street
Dear Mr. Johnson,
This email serves as our official 30-day notice to vacate the commercial space at 456 Oak Street, Suite 202, effective December 21, 2024.
The location has served our business well for the past five years. Our decision to relocate stems from expansion needs requiring larger premises.
Please schedule the final property inspection and provide instructions for returning all keys and access cards.
Thank you for maintaining an excellent business property.
Regards,
William Turner
10. Subscription Service Cancellation
Subject: 30-Day Notice to Cancel Premium Software Subscription
Dear TechTools Support,
This email serves as my 30-day notice to cancel my Premium Software subscription (Account #TT456789), effective December 21, 2024.
Please ensure all automatic renewals are canceled after this date. My payment method is the debit card ending in 3456.
The software has been useful, but my current projects no longer require its specialized features.
Please confirm receipt of this cancellation request and provide any necessary follow-up steps.
Best regards,
Kevin Park
11. Freelance Contract Termination
Subject: 30-Day Notice to End Content Writing Services
Dear Ms. Adams,
This email serves as my 30-day notice to end our content writing service agreement, effective December 21, 2024.
Working with your marketing team has been a great experience. The decision to end our agreement comes from my need to focus on long-term projects with other clients.
All current assignments will be completed before the end date. Please let me know how you’d like to handle the content calendar transition.
Thank you for the opportunity to work with your brand.
Best wishes,
Laura Martinez
12. Pet Boarding Service Discontinuation
Subject: 30-Day Notice to End Monthly Boarding Services
Dear Happy Paws Team,
This email serves as our 30-day notice to discontinue monthly boarding services for Max, effective December 21, 2024.
Your team has provided excellent care for our golden retriever these past months. We’re ending the service as my work schedule has changed to allow more time at home.
Please process any final charges and remove our credit card information from your system.
Thank you for taking such good care of Max.
Kind regards,
Steven White
13. Internet Service Cancellation
Subject: 30-Day Notice to Cancel Internet Service
Dear FastNet Customer Service,
This email serves as my 30-day notice to cancel internet service at 789 Maple Avenue, Apt 5C, effective December 21, 2024.
Please stop all automatic payments after the final bill. My account number is FN234567, and payments are made through the credit card ending in 7890.
Please provide instructions for returning the modem and any other equipment.
Thank you for your service.
Regards,
Emily Chen
14. Co-Working Space Membership
Subject: 30-Day Notice to Cancel Premium Desk Membership
Dear WorkHub Management,
This email serves as my 30-day notice to cancel my Premium Desk membership, effective December 21, 2024.
The space and community have been fantastic for my business growth. My transition to a private office necessitates this cancellation.
Please provide details about returning my access card and collecting any personal items from my designated space.
Thank you for creating such a productive environment.
Best regards,
Daniel Kim
15. Personal Training Contract
Subject: 30-Day Notice to End Personal Training Sessions
Dear Coach Thompson,
This email serves as my 30-day notice to end our personal training agreement, effective December 21, 2024.
Your guidance has helped me reach several fitness goals. My decision to stop stems from upcoming travel commitments that will prevent regular sessions.
Please cancel any scheduled sessions after the end date and process any necessary refunds for prepaid sessions.
Thank you for your dedication to my fitness journey.
Sincerely,
Maria Rodriguez
16. Parking Space Rental
Subject: 30-Day Notice to Cancel Parking Space #45
Dear City Parking Management,
This email serves as my 30-day notice to cancel my rental of parking space #45, effective December 21, 2024.
Please stop the monthly charges to my credit card ending in 2345 after the final payment. My decision to cancel comes from switching to public transportation.
Please provide instructions for returning the parking permit and access card.
Thank you for providing reliable parking these past months.
Best regards,
James Wilson
17. Lawn Care Service
Subject: 30-Day Notice to Cancel Weekly Lawn Service
Dear GreenThumb Services,
This email serves as my 30-day notice to cancel weekly lawn maintenance at 567 Birch Lane, effective December 21, 2024.
Your team has kept our property looking beautiful. The cancellation is due to my son taking over the lawn care responsibilities.
Please process the final invoice and remove my property from the weekly schedule.
Thank you for your consistent service quality.
Kind regards,
Patricia Brown
18. Meal Delivery Subscription
Subject: 30-Day Notice to Cancel Weekly Meal Plan
Dear Fresh Bites Team,
This email serves as my 30-day notice to cancel my weekly meal subscription (Account #FB567890), effective December 21, 2024.
The meals have been delicious and convenient. My cancellation stems from dietary changes requiring specialized meal preparation.
Please ensure no deliveries or charges occur after the final date. My payment method is the credit card ending in 5678.
Thank you for making dinner prep easier these past months.
Best wishes,
Susan Taylor
19. Home Security Service
Subject: 30-Day Notice to Cancel Security Monitoring
Dear SecureHome Solutions,
This email serves as my 30-day notice to cancel security monitoring services at 890 Cedar Street, effective December 21, 2024.
Your monitoring service has provided peace of mind. The cancellation is due to my upcoming move to a building with integrated security.
Please provide instructions for disconnecting and returning any equipment. My account number is SH345678.
Thank you for helping keep my home safe.
Regards,
Michael Chang
20. Music Lesson Cancellation
Subject: 30-Day Notice to End Piano Lessons
Dear Ms. Richards,
This email serves as my 30-day notice to discontinue Sarah’s piano lessons, effective December 21, 2024.
Your teaching has sparked a real love for music in Sarah. Our decision to stop stems from her increasing school activities making scheduling difficult.
Please process any remaining payment due and cancel all lessons after the final date.
Thank you for being such an inspiring teacher.
Best wishes,
Karen Phillips
Wrap-up
These sample emails show the essential elements needed for clear, professional communication. Each follows a basic pattern while adapting to specific situations. Copy, modify, and use them as needed for your own notices. Just change the details, dates, and reasons to match your situation. A well-written notice helps maintain good relationships even as you move on to new things.