No response after two follow-up emails can feel frustrating. But stay positive. A carefully written third follow-up email could get you the response you want.
Many successful deals and partnerships started with an expertly written third follow-up email. These 20 proven templates will show you exactly what works.
3rd Follow-Up Email Samples
These email templates will help you connect with your recipients and get the responses you need.
1. The Gentle Reminder
Subject: Quick check-in about [Project/Proposal]
Hi [Name],
Just reaching out one last time about the [proposal/project] we discussed. Based on our previous conversations, this could really help [specific benefit for their company].
Your team mentioned [pain point] as a key challenge last quarter. Our solution has helped similar companies reduce this by 40% within just 2 months.
Would you be open to a brief 15-minute chat this week to discuss how we could achieve similar results for you?
Best regards,
[Your name]
2. The Value-First Approach
Subject: Thought you might find this useful, [Name]
Hello [Name],
While preparing some materials for another client in [their industry], I came across research that directly relates to the challenges we discussed regarding [specific issue].
I’d love to share these insights with you and discuss how they could benefit [their company name]. The findings suggest a potential [X]% improvement in [relevant metric] through simple adjustments to existing processes.
Would Tuesday or Wednesday at 2 PM work for a quick discussion?
Looking forward to your thoughts,
[Your name]
3. The Social Proof Strategy
Subject: How [Competitor] achieved [specific result]
Hi [Name],
Hope you’re having a good week. I wanted to share a quick success story about [similar company in their industry] that made me think of our previous conversation.
They faced similar challenges with [specific issue] and managed to [achieve specific result] within [timeframe]. The approach we discussed for [recipient’s company] follows the same proven framework.
Can we schedule 20 minutes to explore how these strategies could work for you?
Best,
[Your name]
4. The Problem Solver
Subject: Solution to [specific challenge] we discussed
Dear [Name],
Since our last conversation about [specific challenge], my team has developed a new approach that could help [their company] overcome this hurdle much faster than originally planned.
The updated solution includes [brief description of 2-3 key features] and requires minimal adjustment to your current workflow. Several clients have already reported [specific positive outcome] after implementation.
Would you like to see how this could work for your team?
Regards,
[Your name]
5. The Research-Based Follow-Up
Subject: New data about [their industry challenge]
Hello [Name],
Recent research from [credible source] shows that companies implementing solutions like we discussed are seeing [specific metric] improvement in just [timeframe].
These findings align perfectly with what we proposed for [their company], particularly regarding [specific aspect of the proposal]. The data suggests you could [achieve specific outcome] by next quarter.
Should we discuss how to put these insights into action for your team?
Best wishes,
[Your name]
6. The Personal Connection
Subject: Caught your presentation at [event/platform]
Hi [Name],
Your recent [presentation/article/post] about [topic] really resonated with the solutions we discussed earlier. The points you made about [specific aspect] directly connect with how our proposal could help [their company].
Based on your insights, I’ve refined our approach to better address [specific goal they mentioned]. The updated version includes [new feature/benefit] that aligns with your vision.
Could we schedule a brief call to explore this alignment further?
Kind regards,
[Your name]
7. The Time-Sensitive Opportunity
Subject: Limited opportunity for [their company]
Dear [Name],
We’re currently offering [specific incentive] to select companies in [their industry], and [their company] qualifies. This opportunity includes [brief description of benefits] and is available until [date].
Given our previous discussions about [specific topic], this could be particularly valuable for your team. The offer includes [additional benefit] at no extra cost.
Would you like to learn more about how to take advantage of this?
Best regards,
[Your name]
8. The Case Study Approach
Subject: Results from similar project to yours
Hello [Name],
We recently completed a project with [similar company type] that faced challenges similar to what you described. They achieved [specific result] within [timeframe].
The approach we used mirrors what we proposed for [their company], with adjustments to fit your unique needs. Key outcomes included [list 2-3 relevant metrics].
Would you like to see the full case study and discuss how we could replicate these results?
Warm regards,
[Your name]
9. The Resource Provider
Subject: Free resource for [specific challenge]
Hi [Name],
My team just created a comprehensive guide about [relevant topic], and I thought you might find it helpful given your current focus on [specific goal/challenge].
The guide includes practical strategies for [specific benefit] and real examples from companies like yours. We’ve also included templates and checklists to make implementation easier.
Would you like me to send it over? We could also discuss how to adapt these strategies for [their company].
Best,
[Your name]
10. The Partnership Focus
Subject: Partnership opportunity with [your company]
Dear [Name],
Based on our previous discussions and [their company]’s goals for this year, I believe we have an exciting partnership opportunity that could benefit both organizations.
We recently launched a new [program/service] that aligns perfectly with your [specific initiative]. Current partners have reported [specific positive outcome] within [timeframe].
Could we schedule time to explore this partnership possibility?
Kind regards,
[Your name]
11. The Direct Question
Subject: Question about [specific project/goal]
Hello [Name],
Following up on our previous conversations about [specific topic]. Has your team made any decisions regarding the [project/proposal] we discussed? The reason I ask is that we’ve recently [relevant update that adds value].
This new development could help you [achieve specific goal] even faster than our original estimate. The updated approach includes [brief description of new benefit].
Would you like to discuss these improvements?
Best wishes,
[Your name]
12. The Industry Update
Subject: Changes in [their industry] affecting [their company]
Hi [Name],
Recent changes in [industry regulation/trend] could significantly impact how [their company] handles [specific process]. Our earlier discussions about [proposed solution] are now even more relevant.
The solution we discussed would help you [specific benefit] while ensuring compliance with these new requirements. Several clients have already implemented this successfully.
Should we set up a call to review how these changes affect you?
Regards,
[Your name]
13. The Success Blueprint
Subject: Your path to [specific goal]
Dear [Name],
After reviewing our previous discussions about [their goal], my team created a customized blueprint for [their company]. This plan details exactly how you can achieve [specific outcome] within [timeframe].
The blueprint includes [specific features/benefits] and addresses the concerns you raised about [previous objection]. We’ve also added [new benefit] based on recent success with similar clients.
Would you like to review this blueprint together?
Best regards,
[Your name]
14. The Mutual Connection
Subject: [Mutual contact name] suggested following up
Hello [Name],
[Mutual contact] mentioned speaking with you recently about [relevant topic]. They suggested reaching out again regarding our proposal for [specific solution].
Since our last conversation, we’ve added [new feature/benefit] that specifically addresses [pain point mentioned]. This has helped other clients achieve [specific result].
Would you be interested in seeing these new additions?
Kind regards,
[Your name]
15. The Feedback Request
Subject: Quick question about our proposal
Hi [Name],
While reviewing our previous communications about [project/proposal], I realized we might have missed some crucial aspects of your needs. Your feedback would be invaluable in helping us refine our approach.
Could you share your thoughts on [specific aspect] of the proposal? We’re particularly interested in how it aligns with your goals for [specific outcome].
Would you have 15 minutes this week to discuss?
Best wishes,
[Your name]
16. The Alternative Solution
Subject: Different approach to [their goal]
Dear [Name],
Since our last discussion, we’ve developed an alternative solution for achieving [their goal]. This new approach might better suit your needs, as it [specific benefit].
The revised solution reduces [pain point] by [percentage] and requires less [resource] than our previous proposal. Several clients have already switched to this approach with great results.
Would you like to explore if this alternative would work better for you?
Warm regards,
[Your name]
17. The Budget-Friendly Option
Subject: Cost-effective solution for [specific need]
Hello [Name],
Understanding budget constraints can be challenging, so we’ve created a scaled version of our solution that might better fit your current needs. This option still delivers [key benefit] while reducing initial investment by [percentage].
The modified package includes [key features] and can be upgraded as your needs grow. You’ll still get [specific benefit] without compromising on quality.
Should we discuss how this could work within your budget?
Best,
[Your name]
18. The Customized Solution
Subject: Tailored approach for [their company]
Hi [Name],
After analyzing your specific challenges with [pain point], we’ve customized our solution to perfectly match your needs. The adapted version focuses on [specific aspect] while ensuring [key benefit].
This customized approach has proven successful with companies facing similar challenges, resulting in [specific outcome]. We’ve included [unique feature] specifically for your team.
Would you like to see how this customized solution works?
Regards,
[Your name]
19. The Limited Availability
Subject: Last chance for [specific benefit]
Dear [Name],
Our team can only take on [number] new projects this quarter, and based on our previous discussions, we’ve held a spot for [their company]. This reservation expires [timeframe].
Given your interest in [specific goal], we want to ensure you have priority access to our [service/product]. The package includes [specific benefits] as discussed.
Should we move forward with securing your spot?
Best regards,
[Your name]
20. The Final Check-In
Subject: Checking in one last time
Hello [Name],
This will be my final follow-up regarding our discussions about [project/proposal]. The opportunity to help [their company] achieve [specific goal] still excites us, and our offer to [specific benefit] remains open.
If timing is the challenge, we can adjust our timeline to better align with your schedule. Many clients find our flexible approach helps them achieve better results.
Please let me know if you’d like to continue the conversation.
Kind regards,
[Your name]
Wrap-up: Creating Effective Follow-Up Emails
These templates give you strong starting points for your third follow-up emails. Success comes from making each message fit your specific situation while staying professional and offering value. Keep your tone friendly yet professional, put the recipient’s needs first, and add a clear next step or call to action.