Sometimes during job searches, situations change unexpectedly. After sending an application, you might get a better offer, your personal situation might change, or your professional goals might shift in a new direction.
Knowing how to properly withdraw your application can feel uncomfortable. Writing your decision clearly and professionally helps build good relationships with potential employers. These 20 email templates will guide you through this situation smoothly.
Application Withdrawal Email Samples
These email templates fit different situations where you need to withdraw your application. Each one stays professional while making your position clear.
1. Direct and Brief Withdrawal
Subject: Withdrawal of Application – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] role at [Company Name]. After careful thought, my career goals have shifted, and this opportunity no longer aligns with my current direction.
As such, please withdraw my application from consideration. Your time reviewing my credentials is greatly appreciated, and the professional manner in which you handled the process left a lasting positive impression.
Thank you for your understanding.
Best regards, [Your Name]
2. Accepted Another Position
Subject: Application Withdrawal – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for the opportunity to apply for the [Position Name] position. During my job search, another company extended an offer which aligned perfectly with my immediate career objectives.
Please remove my application from consideration for this role. The interactions with your team have been nothing short of excellent, making this a difficult decision.
Thank you for your time and consideration throughout this process.
Kind regards, [Your Name]
3. Relocation Plans Changed
Subject: Withdrawing Application – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] role. Unfortunately, my relocation plans have changed unexpectedly due to family commitments, making it impossible for me to move to [City Name] as planned.
Please withdraw my application from consideration. The professional interactions with your team have reinforced [Company Name]’s excellent reputation.
Thank you for your understanding of this situation.
Best wishes, [Your Name]
4. Company Culture Mismatch
Subject: Application Withdrawal Request – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for taking time to review my application for the [Position Name] position. After researching more about [Company Name]’s work environment and culture, my professional values and work style might not align as well as initially thought.
Please withdraw my application from consideration. Your team’s professionalism throughout this process has been remarkable.
Thank you for your time and understanding.
Sincerely, [Your Name]
5. Salary Expectations Gap
Subject: Withdrawal from Application Process – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] role. After learning more about the position’s compensation range, there appears to be a significant gap between the package offered and my current salary requirements.
Rather than continue the process, please withdraw my application. Your transparency about compensation details helped make this decision clear.
Thank you for your time and candidness during this process.
Best regards, [Your Name]
6. Staying with Current Employer
Subject: Application Withdrawal Notice – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] position. My current employer has presented an opportunity that addresses my career growth needs, leading me to decide to stay with my present company.
Please withdraw my application from consideration. The professionalism shown by your recruitment team has been exceptional.
Thank you for your understanding of this decision.
Kind regards, [Your Name]
7. Personal Circumstances
Subject: Application Withdrawal Request – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for reviewing my application for the [Position Name] role. Due to unexpected personal circumstances, continuing with this application would not be fair to your organization at this time.
Please withdraw my application from consideration. Your team’s communication throughout this process has been excellent.
Thank you for your understanding during this situation.
Warm regards, [Your Name]
8. Role Requirements Changed
Subject: Withdrawal of Application – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] position. After reviewing the updated job requirements shared during our discussion, my skills and experience might not match your needs as closely as originally believed.
Please remove my application from consideration. Your clarity about the position requirements helped make this decision.
Thank you for your time and transparency.
Best wishes, [Your Name]
9. Career Path Change
Subject: Application Withdrawal – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] role. Recent reflection has led me to pursue a different career direction that better matches my long-term professional goals.
Please withdraw my application from consideration. Your team’s professionalism throughout this process has been commendable.
Thank you for your time and consideration.
Regards, [Your Name]
10. Travel Requirements Conflict
Subject: Withdrawing My Application – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position Name] position. After learning about the extensive travel requirements during our discussion, my current personal commitments would make meeting these expectations difficult.
Please withdraw my application from consideration. Your detailed explanation of the role’s requirements helped make this decision clear.
Thank you for your time and understanding.
Best regards, [Your Name]
11. Educational Pursuit
Subject: Application Withdrawal Notice – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] role. An unexpected opportunity to pursue advanced education has presented itself, requiring my full attention for the next several months.
Please withdraw my application from consideration. The professional manner of your recruitment process has left a lasting positive impression.
Thank you for your understanding of this situation.
Kind regards, [Your Name]
12. Position Level Mismatch
Subject: Withdrawal from Application Process – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for reviewing my application for the [Position Name] position. After our detailed discussion about the role, the level of responsibility might not match my current career stage as closely as initially thought.
Please withdraw my application from consideration. Your thorough explanation of the position helped greatly with this decision.
Thank you for your time and openness during this process.
Sincerely, [Your Name]
13. Work Schedule Conflict
Subject: Application Withdrawal – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] role. After learning more about the shift schedule requirements, my personal commitments would prevent me from maintaining the flexibility needed for this position.
Please withdraw my application from consideration. Your clear communication about workplace expectations has been very helpful.
Thank you for your time and consideration.
Best wishes, [Your Name]
14. Company Size Preference
Subject: Withdrawing Application – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] position. Upon reflection, my professional growth goals align better with smaller organizations at this stage of my career.
Please withdraw my application from consideration. The interactions with your team have showcased your excellent corporate culture.
Thank you for your time and professionalism.
Warm regards, [Your Name]
15. Industry Change
Subject: Application Withdrawal Request – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for reviewing my application for the [Position Name] role. My career goals have shifted toward a different industry that better matches my current interests and expertise.
Please withdraw my application from consideration. The professional handling of the recruitment process by your team has been outstanding.
Thank you for your understanding of this decision.
Best regards, [Your Name]
16. Project Commitment
Subject: Withdrawal Notice – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] position. A crucial project at my current workplace requires my continued dedication, making this an unsuitable time for a career change.
Please withdraw my application from consideration. The efficiency of your recruitment process has been remarkable.
Thank you for your time and understanding.
Kind regards, [Your Name]
17. Benefits Package Consideration
Subject: Application Withdrawal – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] role. After reviewing the benefits package details, my current needs would be better served by maintaining my existing coverage.
Please withdraw my application from consideration. Your transparency regarding the complete compensation package helped greatly with this decision.
Thank you for your time and openness.
Sincerely, [Your Name]
18. Location Preference
Subject: Withdrawing My Application – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for reviewing my application for the [Position Name] position. After careful consideration, the commute distance would significantly impact my work-life balance.
Please withdraw my application from consideration. Your team’s professionalism throughout this process has been exemplary.
Thank you for your time and consideration.
Best wishes, [Your Name]
19. Role Focus Change
Subject: Application Withdrawal Notice – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] role. Recent changes to the position’s focus areas suggest my skills might not provide the maximum value your team needs.
Please withdraw my application from consideration. Your detailed description of the role requirements helped make this decision clear.
Thank you for your time and transparency.
Regards, [Your Name]
20. Team Structure Change
Subject: Withdrawal from Application Process – [Position Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position Name] position. The recent reorganization of the team structure suggests a different working environment than originally presented.
Please withdraw my application from consideration. Your openness about the organizational changes has been greatly appreciated.
Thank you for your time and honesty during this process.
Best regards, [Your Name]
Final Thoughts: Professional Email Withdrawal Guidelines
A proper withdrawal email needs careful attention and professional courtesy. Use these templates as guides. Change the words and style to fit your needs while staying professional. A good withdrawal email keeps future chances open and builds strong professional connections.