Getting people to attend charity events takes skill and careful planning. The invitation email serves as your first point of contact with potential attendees. A well-crafted message can make the difference between a packed venue and empty seats.
Writing these emails requires understanding what motivates people to give their time and money to good causes. The samples below showcase different approaches to catching attention, building interest, and moving readers to take action.
Charity Event Invitation Email Samples
These carefully picked examples will help you create engaging invitation emails that get positive responses.
1. Annual Food Bank Fundraising Gala
Subject: Join Us for an Evening of Hope: City Food Bank’s Annual Gala
Dear Mr. Thompson,
The City Food Bank extends a warm invitation to our Annual Hope Gala on Saturday, September 15, at 6:30 PM at the Grand Plaza Hotel. This special evening brings together caring people like you who want to make a real difference in fighting hunger locally.
Last year, with help from supporters like you, we provided over 500,000 meals to families facing food shortages. This year, as food prices rise and more families need help, we aim to do even more. Your presence at our gala will help us reach this goal.
The evening includes: – A four-course dinner prepared by award-winning Chef Maria Santos – Silent auction featuring unique local artwork and experiences – Live music by the City String Quartet – Special guest speaker: Food security expert Dr. James Chen
Tickets: $200 per person Table sponsorship: $2,000 (seats 10)
Please RSVP by September 1st using the button below or call us at (555) 123-4567.
Looking forward to sharing this meaningful evening with you,
Sarah Johnson
Executive Director,
City Food Bank
2. Children’s Hospital Building Campaign Launch
Subject: Help Build a Brighter Future for Sick Children
Dear Ms. Rodriguez,
You can help create something amazing. Riverside Children’s Hospital plans to build a new pediatric care wing, and we need passionate community members like you to make it happen.
On Thursday, October 12, at 7:00 PM, we’re hosting an exclusive preview event at the hospital’s conference center. You’ll see the architectural plans, meet our dedicated medical team, and hear touching stories from families whose lives we’ve changed.
The evening will feature: – Virtual tour of the planned facility – Meet-and-greet with our pediatric specialists – Light refreshments and networking – Presentation of naming and sponsorship opportunities
Your attendance shows your commitment to giving sick children the best possible care. Every seat filled brings us closer to our goal.
No cost to attend, but space limited to 100 guests Business attire suggested
Please RSVP by October 5th through our secure online portal or contact Mary at (555) 234-5678.
With gratitude,
Robert Chen,
MD Chief of Pediatrics
3. Environmental Conservation Benefit Concert
Subject: Rock Out for Nature: Green Earth Foundation’s Benefit Concert
Dear Nature Enthusiast,
The Green Earth Foundation would love to have you at our first-ever benefit concert. Mark your calendar for Friday, November 3rd, at 8:00 PM at the City Amphitheater for an unforgettable evening of music and environmental action.
Local bands have joined forces to support our mission of protecting endangered forests. Your ticket purchase will directly fund the planting of new trees and the preservation of vital wildlife habitats.
The lineup includes: – The Forest Rangers – Echo Valley – Green River Band – Special surprise guest performer
Early bird tickets: $75 VIP package (includes meet-and-greet): $150 Group discount available for 6+ tickets
Book your spot by October 20th through our website or call (555) 345-6789.
See you there,
Thomas Green
Events Coordinator
4. Senior Care Center Holiday Gathering
Subject: Make the Holidays Brighter for Our Seniors
Dear Community Member,
The Golden Years Senior Care Center welcomes you to our Holiday Cheer Fundraiser on Sunday, December 10th, at 2:00 PM in our newly renovated community room.
Many seniors spend the holidays alone. Your presence at this event will bring joy to our residents and help us continue providing quality care and engaging activities throughout the year.
Join us for: – Holiday caroling with our resident choir – Festive refreshments and treats – Gift-giving ceremony – Seniors’ art showcase and sale
Suggested donation: $50 Family package: $120 (admits 3)
Please confirm attendance by December 1st at (555) 456-7890 or through our online portal.
Warmly,
Patricia Adams
Activities Director
5. Youth Education Technology Drive
Subject: Power Up Learning: Tech for Students Fundraising Dinner
Dear Tech Leader,
Digital Learning Foundation asks for your support at our Tech for Students dinner on Tuesday, January 16th, at 6:00 PM at the Tech Hub Convention Center.
Every student deserves access to modern learning tools. Your participation will help provide laptops and tablets to underserved schools, giving students the resources they need to succeed in today’s digital age.
Evening highlights: – Innovation showcase by student tech clubs – Demo of new educational software – Networking with tech industry leaders – Corporate sponsorship opportunities
Individual ticket: $250 Corporate table: $2,500
RSVP by January 5th through our event app or contact Alex at (555) 567-8901.
Best regards,
Michael Chang
Program Director
6. Animal Shelter Adoption Gala
Subject: Paws & Promises: A Night for Our Furry Friends
Dear Animal Lover,
Happy Tails Animal Shelter cordially invites you to our Paws & Promises Gala on Saturday, February 24th, at 7:00 PM at the Pet-Friendly Plaza Hotel.
Your attendance supports our no-kill shelter’s mission to find loving homes for every animal. Meet our adorable adoptable pets and help us continue providing care until they find their forever families.
The evening features: – Pet fashion show with adoptable animals – Success story presentations – Gourmet dinner (vegan options available) – Silent auction of pet-related items
Tickets: $175 per person Patron package: $1,000 (includes special recognition)
Reserve your place by February 10th online or call (555) 678-9012.
Tail wags and purrs,
Lisa Martinez
Shelter Director
7. Arts Education Foundation Showcase
Subject: Spark Creativity: Youth Arts Showcase & Fundraiser
Dear Supporter,
Creative Minds Foundation invites you to celebrate young talent at our annual Youth Arts Showcase on Friday, March 15th, at 5:30 PM at the Community Arts Center.
Local students will display their artistic achievements made possible by our after-school programs. Your support ensures these programs continue reaching more young artists.
Program includes: – Student art gallery opening – Dance and music performances – Live painting demonstration – Wine and cheese reception
Donation: $100 suggested Patron level: $500 (includes student artwork)
Please respond by March 1st via our website or phone (555) 789-0123.
Creatively yours,
David Wilson
Foundation President
8. Healthcare Access Awareness Breakfast
Subject: Breaking Barriers: Healthcare for All Breakfast Forum
Dear Healthcare Advocate,
The Healthcare Access Alliance requests your presence at our annual awareness breakfast on Wednesday, April 10th, at 8:00 AM at the Medical Center Auditorium.
Learn about our mobile clinic program bringing healthcare to underserved neighborhoods. Your participation helps expand these vital services to more communities.
Agenda includes: – Breakfast buffet – Mobile clinic tour – Patient testimonials – Volunteer doctor presentations
Entry fee: $75 Table host: $600 (seats 8)
Confirm attendance by April 1st through our healthcare portal or call (555) 890-1234.
With appreciation,
Dr. Elizabeth Torres
Medical Director
9. Literacy Program Book Drive
Subject: Open Books, Open Minds: Annual Literacy Fundraiser
Dear Book Lover,
Reading Matters Foundation welcomes you to our yearly fundraising dinner on Thursday, May 23rd, at 6:30 PM at the Central Library.
Books change lives. Your support helps us provide reading materials and tutoring to adult learners and children from low-income families.
Evening program: – Author meet-and-greet – Student success stories – Book signing session – Three-course literary-themed dinner
Cost: $150 per person Literary Circle: $1,500 (premium table)
RSVP by May 10th online or contact Jennifer at (555) 901-2345.
Happy reading,
William Parker
Executive Director
10. Veterans Support Services Gala
Subject: Honoring Heroes: Veterans Support Gala
Dear Patriot,
Veterans First Foundation cordially invites you to our Support Our Heroes Gala on Saturday, June 8th, at 7:00 PM at the Veterans Memorial Hall.
Help us provide essential services to veterans transitioning to civilian life. Your attendance directly supports job training, housing assistance, and mental health programs.
Program features: – Military honor guard ceremony – Veteran success stories – Live auction of patriotic items – Formal dinner service
Single ticket: $200 Service member rate: $100
Confirm by May 25th through our secure portal or phone (555) 012-3456.
With gratitude,
Colonel James Wright (Ret.)
Foundation Director
11. Clean Water Initiative Launch
Subject: Pure Water, Better Lives: Project Launch Reception
Dear Environmental Steward,
Clean Water Action Group requests your company at our project launch reception on Tuesday, July 12th, at 6:00 PM at the Riverside Conference Center.
Safe drinking water changes communities. Join us to learn about our new water purification projects and how you can help bring clean water to rural areas.
Reception includes: – Project demonstration – Expert panel discussion – Impact report presentation – Networking cocktail hour
Attendance: $125 Supporter package: $1,000
Register by July 1st online or call Sandra at (555) 123-4567.
For clean water,
Richard Brown
Project Director
12. Mental Health Support Network Dinner
Subject: Breaking Stigmas: Mental Health Awareness Dinner
Dear Mental Health Advocate,
Mind & Spirit Foundation invites you to our annual awareness dinner on Friday, August 17th, at 7:00 PM at the Wellness Center.
Mental health matters. Your support helps maintain our 24/7 crisis hotline and counseling services for those who need help most.
Evening includes: – Expert speaker panel – Recovery testimonials – Resource fair – Mindfulness workshop
Per person: $175 Benefactor level: $2,000
RSVP by August 3rd through our website or contact Mark at (555) 234-5678.
With hope,
Dr. Sarah Cohen
Clinical Director
13. Youth Sports Program Fundraiser
Subject: Play for All: Youth Sports Equipment Drive
Dear Sports Enthusiast,
Active Youth Foundation welcomes you to our equipment drive dinner on Sunday, September 9th, at 5:00 PM at the Sports Complex.
Every child deserves a chance to play. Help us provide sports equipment and uniforms to kids from low-income families.
Activities include: – Youth sports demonstrations – Pro athlete appearances – Equipment donation station – Casual dinner buffet
Entry fee: $80 Family rate: $200 (4 people)
Register by August 25th online or phone (555) 345-6789.
Game on,
Carlos Rodriguez
Program Coordinator
14. Homeless Shelter Support Breakfast
Subject: Building Hope: Shelter Support Breakfast
Dear Community Leader,
Hope House Shelter invites you to our monthly support breakfast on Wednesday, October 5th, at 7:30 AM at the Community Center.
Your participation helps provide shelter, meals, and job training to individuals experiencing homelessness. Learn how your support makes second chances possible.
Program includes: – Hot breakfast service – Shelter tour – Client success stories – Volunteer opportunities
Suggested donation: $50 Monthly sponsor: $500
Confirm by September 28th via our portal or call (555) 456-7890.
Hopefully yours,
Angela Thompson
Shelter Manager
15. Cancer Research Benefit Dinner
Subject: Research for Life: Cancer Study Fundraiser
Dear Research Supporter,
The Cancer Research Alliance requests your presence at our annual benefit dinner on Thursday, November 14th, at 6:00 PM at the Medical Research Center.
Support groundbreaking research that saves lives. Meet our scientists and learn about promising new treatments in development.
Evening features: – Research presentation – Lab tour – Survivor stories – Recognition ceremony
Individual seat: $250 Research patron: $2,500
RSVP by November 1st online or contact Rachel at (555) 567-8901.
For the cure,
Dr. Michael Lee
Research Director
16. Community Garden Initiative Launch
Subject: Grow Together: Community Garden Launch Party
Dear Green Thumb,
Urban Greening Project invites you to our garden initiative launch on Saturday, December 2nd, at 1:00 PM at the Central Community Garden.
Help us create green spaces that feed communities. Your support provides seeds, tools, and education for neighborhood garden projects.
Activities include: – Garden planning workshop – Seed starting demonstration – Composting tutorial – Light refreshments
Donation: $40 Garden sponsor: $400
Register by November 25th through our app or call (555) 678-9012.
Growing forward,
Maria Garcia
Garden Coordinator
17. Disaster Relief Fund Gala
Subject: Ready to Help: Disaster Relief Preparedness Gala
Dear Relief Supporter,
Emergency Response Network welcomes you to our preparedness gala on Friday, January 19th, at 7:00 PM at the Grand Hotel.
Natural disasters strike without warning. Your attendance helps maintain our rapid response teams and emergency supply reserves.
Gala includes: – Emergency response demos – Equipment showcase – Formal dinner service – Pledge drive
Ticket price: $200 Response team sponsor: $2,000
Confirm by January 5th online or phone (555) 789-0123.
Standing ready,
Robert Wilson
Operations Director
18. Music Education Benefit Concert
Subject: Notes of Hope: Youth Music Program Benefit
Dear Music Lover,
Musical Minds Foundation invites you to our student benefit concert on Tuesday, February 13th, at 7:30 PM at the Concert Hall.
Music education changes young lives. Your support provides instruments and lessons to students who cannot afford them.
Program features: – Student performances – Guest artist showcase – Instrument donation drive – Reception with musicians
General admission: $100 Patron circle: $1,000
Book tickets by February 1st online or call (555) 890-1234.
Musically yours,
Amanda Chen
Program Director
19. Women’s Empowerment Workshop
Subject: Empowering Change: Women’s Leadership Breakfast
Dear Change Maker,
Women’s Leadership Alliance invites you to our empowerment breakfast on Thursday, March 7th, at 8:00 AM at the Professional Development Center.
Support career development and mentorship programs for women entering the workforce. Your participation creates opportunities for the next generation of leaders.
Schedule includes: – Networking breakfast – Leadership workshop – Mentorship signups – Success stories
Entry fee: $90 Corporate sponsor: $900
RSVP by February 22nd through our website or contact Susan at (555) 901-2345.
Leading forward,
Diana Roberts
Executive Director
20. Ocean Conservation Dinner
Subject: Blue Horizons: Ocean Protection Gala Dinner
Dear Ocean Advocate,
Marine Protection Alliance welcomes you to our annual gala dinner on Saturday, April 20th, at 6:30 PM at the Oceanfront Hotel.
Clean oceans mean healthy planets. Join us to support beach cleanups, marine research, and education programs that protect ocean life.
Evening includes: – Marine life presentation – Conservation awards – Sustainable seafood dinner – Beach cleanup signup
Individual ticket: $175 Ocean guardian level: $1,750
Reserve by April 6th online or call (555) 012-3456.
For the oceans,
Dr. Stephen Wells
Conservation Director
Wrapping Up: Creating Effective Charity Invitations
Successful charity event invitations need the right mix of emotional appeal and practical details. They should make readers feel connected to the cause while giving them all the information they need to attend. By studying these examples and adapting them to fit your specific needs, you can create messages that resonate with potential donors and supporters.