Sending follow-up emails requires skill and practice. Finding the right balance between persistence and professionalism can be challenging. Many people find it hard to write these emails because they want to avoid sounding too forceful.
Good follow-up emails can boost your response rates significantly. The examples below will show you how to create effective chaser emails for any situation, from job applications to client proposals and business meetings.
Chaser Email Samples
These well-written email templates will help you receive responses while keeping professional relationships strong.
1. Following Up on a Job Application
Subject: Following up on [Position] Application – [Your Name]
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position] role at [Company Name]. After watching [Company Name] grow steadily over the past few years, my interest in joining your team has grown since submitting my application on [Date].
Your recent [specific company achievement or news] caught my attention, which showed me how my experience in [relevant skill] could benefit your team. Would you be able to provide an update on the status of my application?
Looking forward to hearing from you.
Best regards, [Your Name]
2. Client Payment Reminder – First Notice
Subject: Quick Check-in: Outstanding Payment for Invoice #[Number]
Hi [Client Name],
This email serves as a friendly reminder about invoice #[Number] for [Project/Service Description], which was due on [Date]. The outstanding amount is [Amount].
Please let me know if you need me to resend the invoice or if you have any questions about the payment process. Your prompt attention to this matter would be greatly appreciated.
Thank you for your business.
Best regards, [Your Name]
3. Meeting Request Follow-up
Subject: Quick Follow-up: Meeting Request – [Topic]
Dear [Name],
Following our email exchange last week about discussing [Topic], would you have 30 minutes available this week for a brief meeting? My schedule is flexible, and we could meet at a time that works best for you.
The main points we’d cover include [Point 1] and [Point 2], which should help us [expected outcome]. Your insights would be invaluable for moving this project forward.
Please let me know which time slots work best for you.
Kind regards, [Your Name]
4. Networking Follow-up After Conference
Subject: Great Meeting You at [Conference Name]
Dear [Name],
Your presentation about [Topic] at [Conference Name] last week was fascinating. The points you made about [specific detail] really stood out, and they align perfectly with what we’re trying to achieve at [Your Company].
Would you be open to a quick coffee chat next week? Your expertise would be incredibly helpful as we develop our approach to [specific challenge or project].
Thank you for your time.
Best regards, [Your Name]
5. Sales Proposal Follow-up
Subject: Next Steps for [Company Name] Proposal
Dear [Name],
Hope you’re having a good week. Have you had a chance to review the proposal sent on [Date] regarding [Product/Service]? Based on our previous discussion, the solution outlined would help you [specific benefit 1] and [specific benefit 2].
Would you like to schedule a call to discuss any questions or concerns? My calendar is open this Thursday and Friday afternoon.
Looking forward to your thoughts.
Best regards, [Your Name]
6. Partnership Opportunity Follow-up
Subject: Moving Forward with [Partnership Type] Partnership
Dear [Name],
Since our last conversation about a potential partnership between [Your Company] and [Their Company], we’ve developed some exciting ideas that could benefit both our organizations.
Our team has identified several areas where we could create significant value together, particularly in [Area 1] and [Area 2]. Would you be interested in discussing these opportunities in more detail?
Let me know if you’d like to set up a call this week.
Best wishes, [Your Name]
7. Event RSVP Chase
Subject: Quick Question About [Event Name] Attendance
Dear [Name],
We’re finalizing arrangements for [Event Name] on [Date], and noticed we haven’t received your RSVP yet. As a valued [stakeholder/client/partner], we want to make sure we save you a spot.
The event will feature [key highlight], which aligns perfectly with your interests in [specific area]. Could you please let us know if you plan to attend?
Thank you for your time.
Warm regards, [Your Name]
8. Resource Request Follow-up
Subject: Following up on [Resource] Request
Hi [Name],
Last week, we discussed the possibility of accessing [specific resource] for [project/purpose]. This would help us [specific benefit] and [specific benefit], leading to [desired outcome].
Could you provide an update on the request status? A quick yes or no would help us plan our next steps accordingly.
Thanks for your help with this.
Best regards, [Your Name]
9. Interview Feedback Request
Subject: Thank You and Quick Question About [Position] Interview
Dear [Name],
Thank you again for taking the time to interview me for the [Position] role last [Day]. Our discussion about [specific topic] really excited me about the possibility of joining [Company Name].
Do you have any updates regarding next steps in the process? Any additional information you need from me?
Looking forward to hearing from you.
Best regards, [Your Name]
10. Project Status Update Request
Subject: [Project Name] Status Check
Hi [Name],
Hope you’re doing well. Could you provide a quick update on the status of [Project Name]? We noticed the [specific milestone] deadline is approaching, and we want to ensure everything stays on track.
A brief overview of your progress and any potential roadblocks would help us provide necessary support.
Thanks for your time.
Best regards, [Your Name]
11. Vendor Quote Follow-up
Subject: Following up on Quote Request for [Product/Service]
Dear [Name],
We requested a quote for [Product/Service] on [Date] and wanted to check on its status. Our team needs this information to make a decision by [Date] to keep our project timeline on track.
Please let us know if you need any additional details from our end to finalize the quote.
Thanks for your help.
Kind regards, [Your Name]
12. Membership Renewal Reminder
Subject: Your [Organization] Membership Renewal
Dear [Name],
Your membership with [Organization] is set to expire on [Date]. As a valued member since [Year], we’d hate to see you miss out on benefits like [Benefit 1] and [Benefit 2].
Could you let us know if you plan to renew? We’re happy to answer any questions about membership benefits or the renewal process.
Thank you for your continued support.
Best wishes, [Your Name]
13. Content Submission Follow-up
Subject: Checking in on [Content Type] Submission
Dear [Name],
Following up on the [Content Type] submitted on [Date] for [Publication/Platform]. Could you confirm if you’ve received it and share any feedback or revision requests?
We’re excited about sharing this content with your audience and would appreciate any updates on the review process.
Looking forward to your response.
Best regards, [Your Name]
14. Customer Feedback Request
Subject: Quick Question About Your Recent Experience
Dear [Name],
Thank you for choosing [Product/Service]. We noticed you’ve been using it for [Time Period] now, and your feedback would be incredibly valuable to help us serve you better.
Could you spare 5 minutes to share your thoughts? We’re particularly interested in hearing about [specific aspect] and [specific aspect].
Thank you for your time.
Best regards, [Your Name]
15. Speaking Opportunity Follow-up
Subject: Speaking at [Event Name] – Next Steps
Dear [Name],
Following our discussion about speaking at [Event Name], we wanted to confirm your participation and provide more details about the session format.
Your expertise in [Topic] would add significant value to our program. Could you confirm your availability for [Date and Time]?
Looking forward to your confirmation.
Best regards, [Your Name]
16. Technical Support Escalation
Subject: Update Request: Support Ticket #[Number]
Dear [Name],
We submitted support ticket #[Number] on [Date] regarding [Issue], and haven’t received an update for [Time Period]. This issue affects [impact on business/operations], making it crucial for us to find a resolution soon.
Could you please provide a status update and estimated resolution time?
Thank you for your help.
Best regards, [Your Name]
17. Sponsorship Proposal Follow-up
Subject: [Event Name] Sponsorship Opportunity – Follow-up
Dear [Name],
Hope this email finds you well. Last week, we sent a sponsorship proposal for [Event Name]. The event presents a unique opportunity to connect with [target audience size] potential customers in the [industry/sector] space.
Would you like to discuss how this sponsorship could benefit [Company Name]? We can schedule a quick call to go through the details.
Thank you for considering our proposal.
Best regards, [Your Name]
18. Reference Request Follow-up
Subject: Following up on Reference Request
Dear [Name],
Thank you for agreeing to serve as a reference for my application to [Company/Position]. The hiring team mentioned they might contact you this week for a brief conversation.
Could you let me know if they’ve reached out? Also, please let me know if you need any additional information about the role or my recent projects.
Thanks again for your support.
Best regards, [Your Name]
19. Contract Review Follow-up
Subject: Status Check: [Contract Name] Review
Dear [Name],
We sent the [Contract Name] for your review on [Date]. Since we’re aiming to begin work on [Start Date], we wanted to check if you’ve had a chance to review the terms.
Please let us know if you need any clarification or have suggestions for modifications.
Looking forward to your feedback.
Best regards, [Your Name]
20. Software Demo Follow-up
Subject: Next Steps After [Software Name] Demo
Dear [Name],
Thank you for attending the [Software Name] demo last [Day]. We showcased how our solution could help you [benefit 1] and [benefit 2], and your team seemed particularly interested in [specific feature].
Would you like to schedule a follow-up call to discuss pricing options and implementation timeline?
Thank you for your time.
Best regards, [Your Name]
Wrap-up: Writing Effective Follow-up Emails
These email templates offer solid starting points for your follow-up messages. Success comes from adding personal touches to each message based on your specific situation and connection with the recipient. Use a professional yet friendly tone, state your request clearly, and show respect for the recipient’s time with brief, specific messages.
Adjust these templates by adding your details and changing the tone to match your relationship with the recipient. A well-written follow-up email often makes the difference between getting a response and silence.