Many professionals find requesting a Certificate of Employment awkward. Most people want to strike the right balance between being polite and being clear about what they need.
This guide shows you how to request your COE through email, with samples covering different situations and needs. These templates will help you write the perfect message that gets quick results.
Email Samples Requesting for COE
Here are carefully written email samples you can use as starting points for requesting your Certificate of Employment.
1. Basic COE Request for Job Application
Subject: Request for Certificate of Employment – [Your Name]
Dear Mr. Smith,
Thank you for taking the time to read this email. As a current employee at ABC Company, I would like to request a Certificate of Employment to support my application for a personal loan.
The certificate should include my employment details such as my position, date of joining, and current employment status. I would greatly appreciate receiving this document by Friday next week, if possible.
Thank you for your assistance with this matter.
Best regards, [Your Name]
3. COE Request After Resignation
Subject: Request for Certificate of Employment – Former Employee
Dear Ms. Johnson,
As a former employee who worked at XYZ Corporation from March 2018 to June 2023, I would like to request a Certificate of Employment. This document will help support my career advancement goals.
Please include my last held position as Senior Marketing Manager and my key responsibilities during my tenure. If possible, I would appreciate receiving the certificate within the next two weeks.
Thank you for your help with this request.
Sincerely, [Your Name]
4. Detailed COE Request for Immigration
Subject: COE Request with Specific Details – Immigration Requirement
Dear HR Department,
I am requesting a Certificate of Employment that will be used for immigration purposes. The immigration office requires specific information to be included in the document.
Could you please ensure the certificate contains my full name, current position, date of employment, employment status (permanent/full-time), and current salary? The document should be printed on company letterhead and include an official stamp if available.
Thank you for your assistance in this matter.
Best regards, [Your Name]
5. COE Request with Project Details
Subject: Request for Detailed Certificate of Employment
Dear Mr. Roberts,
I would like to request a Certificate of Employment that includes details about the major projects I have handled during my time as Project Manager at DEF Solutions.
The certificate should specifically mention my role in the Company Digitalization Project and the Customer Service Enhancement Program. This information will be valuable for my professional portfolio.
Thank you for considering this request.
Best regards, [Your Name]
6. COE Request for Multiple Positions
Subject: COE Request – Career Progression Details
Dear HR Team,
I am writing to request a Certificate of Employment that outlines my career progression within the company. Since joining in 2019, I have held three positions, starting as Junior Analyst, then Senior Analyst, and currently as Team Lead.
Could you please include the dates of each position change and the corresponding responsibilities? This information will help showcase my professional growth.
Thank you for your time and assistance.
Regards, [Your Name]
7. COE Request with Achievement Highlights
Subject: Request for Comprehensive COE with Achievements
Dear Ms. Thompson,
I would appreciate receiving a Certificate of Employment that includes notable achievements during my tenure as Sales Manager. Specifically, the 200% sales growth in my territory and the successful launch of three new product lines.
If possible, please also mention my role in training new sales representatives and developing the regional sales strategy. These details will greatly support my career development goals.
Thank you for your help.
Best regards, [Your Name]
8. COE Request for Academic Purpose
Subject: COE Request for University Admission
Dear HR Department,
I am applying for a Master’s program and need a Certificate of Employment as part of my application package. The university requires verification of my work experience and current employment status.
Please include my start date, current position, and brief description of responsibilities. The certificate should be on company letterhead and signed by the appropriate authority.
Thank you for your support.
Kind regards, [Your Name]
9. COE Request with Salary History
Subject: Request for COE with Compensation Details
Dear Mr. Anderson,
I would like to request a Certificate of Employment that includes my salary progression over the past five years at the company. This information is needed for a mortgage application.
The certificate should show my starting salary and subsequent increases, along with the dates of each adjustment. Please also include my current compensation package details.
Thank you for your assistance with this matter.
Sincerely, [Your Name]
10. COE Request for Contract Employee
Subject: COE Request – Project-Based Employment
Dear HR Manager,
As a contract employee who has worked on multiple projects for your company, I would like to request a Certificate of Employment detailing my engagement periods.
Please include the projects I worked on from September 2022 to present, my role as Technical Consultant, and the specific technologies I used. This information will help validate my experience for future opportunities.
Thank you for your time.
Best regards, [Your Name]
11. COE Request for Remote Worker
Subject: Certificate of Employment Request – Remote Position
Dear HR Team,
As a remote employee based in Toronto, I would like to request a Certificate of Employment. This document is needed for my tax filing purposes.
Please specify in the certificate that my position as Digital Marketing Specialist is a full-time remote role, along with my start date and current employment status.
Thank you for your help.
Kind regards, [Your Name]
12. COE Request with Language Requirement
Subject: Request for Bilingual Certificate of Employment
Dear Ms. Williams,
I am requesting a Certificate of Employment in both English and Spanish versions. These documents are needed for a work permit application in Spain.
Both versions should include my position as International Sales Coordinator, employment duration, and current responsibilities. Please ensure both documents are printed on company letterhead.
Thank you for your assistance.
Best regards, [Your Name]
13. COE Request for Part-Time Role
Subject: COE Request – Part-Time Employment Verification
Dear HR Department,
Could you please provide me with a Certificate of Employment that confirms my part-time status as Research Assistant? This document is needed for my graduate school application.
Please include my weekly working hours, start date, and main duties in the research department. The certificate should also mention any special projects I contributed to.
Thank you for your help with this request.
Regards, [Your Name]
14. COE Request Following Company Merger
Subject: Certificate of Employment Request – Post-Merger
Dear HR Team,
Following our recent merger with ABC Corp, I need a Certificate of Employment that reflects my complete employment history, including my time with both companies.
Please include my original start date with XYZ Inc, the merger date, and confirmation of continued employment under the new company structure.
Thank you for your attention to this matter.
Best regards, [Your Name]
15. COE Request for Government Requirement
Subject: Urgent COE Request – Government Documentation
Dear Mr. Phillips,
I need to request a Certificate of Employment for a government clearance requirement. The document must follow specific formatting guidelines.
The certificate should be printed on letterhead, include my full legal name, position, employment duration, and current salary. An official company seal or stamp is required.
Thank you for your prompt assistance.
Sincerely, [Your Name]
16. COE Request with Performance Rating
Subject: Request for COE Including Performance Information
Dear Ms. Davis,
I would like to request a Certificate of Employment that includes my performance ratings from the past two annual reviews. This information will support my application for an internal position.
Please include my current role as Quality Assurance Specialist, dates of service, and the “Exceeds Expectations” ratings received in 2022 and 2023.
Thank you for your help.
Best regards, [Your Name]
17. COE Request for Internship Period
Subject: Certificate of Employment Request – Internship Verification
Dear HR Manager,
Could you please provide a Certificate of Employment covering my summer internship period from May to August 2023? This document will help support my upcoming job applications.
Please include details about my role as Marketing Intern, the projects I worked on, and confirmation that I completed the full internship program.
Thank you for your assistance.
Kind regards, [Your Name]
18. COE Request with Branch Transfer History
Subject: COE Request – Multiple Location Employment
Dear HR Department,
I would like to request a Certificate of Employment that details my experience working across multiple branch locations. This document will help demonstrate my flexibility and growth within the company.
Please include my transfers between the New York, Chicago, and Los Angeles offices, along with the dates and positions held at each location.
Thank you for your time.
Regards, [Your Name]
19. COE Request for Volunteer Work
Subject: Request for Certificate of Employment – Volunteer Position
Dear Volunteer Coordinator,
As a regular volunteer at your organization since January 2023, I would appreciate receiving a Certificate of Employment confirming my service.
Please include my role as Community Outreach Volunteer, average weekly hours, and the major initiatives I supported. This document will help with my graduate school applications.
Thank you for considering this request.
Best regards, [Your Name]
20. COE Request with Training Certifications
Subject: Certificate of Employment Request – Including Training Details
Dear HR Team,
I would like to request a Certificate of Employment that includes the professional training programs I completed during my employment.
Please list the Leadership Development Program, Project Management Certification, and Advanced Excel Training, along with their completion dates. This information will add value to my professional development goals.
Thank you for your assistance with this request.
Sincerely, [Your Name]
Wrap-up: Expert Guide to Requesting Employment Certificates
These email templates show various ways to ask for a Certificate of Employment while staying professional and clear. Select the sample that matches your situation, modify the details, and send your request with confidence. Each template gives you a starting point you can adjust based on your specific needs and company culture.