Motivating employees to attend lunch and learn sessions requires skillful communication. A well-crafted invitation email strikes the perfect balance between professional and friendly tones, creating interest and encouraging participation. Your message should make readers feel welcome while giving them clear reasons to attend.
These email templates will help you create engaging invitations that increase attendance at your lunch and learn events. Each sample shows you different ways to reach various audiences while keeping the essential parts of an effective invitation. Keep reading to find emails that will fill those seats.
Lunch and Learn Invitation Email Samples
These 20 proven email templates will guide you through creating the right invitation for your next event.
1. Employee Wellness Workshop
Subject: Join Us: Stress Management Workshop + Free Lunch This Thursday
Dear [Team Name],
Your mental health matters to us. This Thursday at 12 PM, wellness expert Sarah Chen will share practical stress management techniques during our lunch and learn session in the main conference room.
You’ll discover quick exercises to reduce stress at work, learn breathing techniques for instant calm, and get a free guide to creating better work-life balance. Plus, we’re serving fresh salads and sandwiches from Green Kitchen.
Date: Thursday, March 14 Time: 12 PM – 1 PM Location: Main Conference Room RSVP: Please reply by Wednesday, 3 PM
Looking forward to seeing you there,
[Your name]
2. Technology Skills Update
Subject: Excel Skills Enhancement + Pizza This Tuesday
Hello [Department Name],
Want to become an Excel expert? Join us this Tuesday for a hands-on session where IT specialist Mike Roberts will show you time-saving Excel techniques that cut spreadsheet work time significantly.
We’ll explore Power Query, advanced formulas, and automation methods that simplify data analysis. Bring your laptop and appetite – we’re ordering everyone’s favorite pepperoni and veggie pizzas from Joe’s.
When: Tuesday, March 19 Time: 12:30 PM – 1:30 PM Where: Training Room B What to bring: Your laptop RSVP: Click here to confirm by Monday EOD
Best regards,
[Your name]
3. Leadership Development Session
Subject: Leadership Success Stories + Gourmet Lunch with CEO Sarah Martinez
Dear Future Leaders,
Build stronger leadership abilities during an exclusive lunch session with our CEO Sarah Martinez. She’ll share valuable experiences and practical leadership strategies you can apply immediately.
The session covers building high-performing teams, decision-making skills, and creating positive work environments. We’re offering a special menu from Bistro Central, with vegetarian and non-vegetarian options.
Date: Monday, March 25 Time: 12 PM – 1:15 PM Location: Executive Boardroom Limited seats: First 20 RSVPs RSVP: Click here by Friday, 5 PM
Best wishes,
[Your name]
4. Digital Marketing Trends
Subject: Social Media Marketing Skills + Mexican Lunch Buffet
Hi Marketing Team,
Ready to improve your social media marketing results? Join digital strategist Tom Yang for an engaging session on proven strategies that generate success. You’ll leave with practical tips to strengthen your campaigns.
We’ll study real examples, look at successful campaigns, and discuss best practices for various platforms. Enjoy authentic Mexican cuisine from Taco Express while learning to create engaging content.
When: Wednesday, March 20 Time: 11:45 AM – 1:00 PM Where: Creative Suite, 3rd Floor Bring: Your current campaign questions RSVP: Complete this quick form by Tuesday noon
See you there,
[Your name]
5. Financial Planning Workshop
Subject: Build Your Financial Future + Thai Food This Friday
Dear [Company Name] Team,
Make smart money decisions with expert guidance from financial advisor Rachel Cohen and her 15 years of experience. Learn about investment options, retirement planning, and tax-saving strategies while enjoying delicious Thai cuisine.
This practical session provides effective tips for budgeting, saving, and building wealth. You’ll receive a free financial planning worksheet and personal finance guide to keep.
Details: Date: Friday, March 22 Time: 12:15 PM – 1:30 PM Venue: Learning Center Food: Thai lunch boxes from Bangkok Kitchen RSVP: Submit your lunch preference here by Thursday morning
Warm regards,
[Your name]
6. Customer Service Excellence
Subject: Enhance Your Customer Service Skills + Italian Lunch
Dear Customer Experience Team,
Turn challenging customer situations into positive outcomes. Customer service expert David Lee shares proven methods for managing difficult interactions and building strong customer relationships.
Practice through role-play exercises and actual scenarios while enjoying fresh pasta and salads from Romano’s. Get practical scripts and strategies you can use right away with your customers.
Session Info: Date: Tuesday, March 26 Time: 12:00 PM – 1:15 PM Location: Training Room A Menu: Italian lunch spread RSVP: Click here by Monday, 2 PM
Looking forward to your participation,
[Your name]
7. Project Management Essentials
Subject: Project Management Skills + Mediterranean Feast
Hello Project Teams,
Make your projects run smoothly with proven project management methods. Senior PM Lisa Zhang shares practical tools that make project tracking simple and effective.
Try out popular project management tools and get templates you can adapt for your needs. Mediterranean lunch boxes from Olive Garden will keep your energy high during the session.
Key Details: Date: Thursday, March 28 Time: 12:30 PM – 1:45 PM Place: Conference Room C Bring: Your laptop RSVP: Complete this form by Wednesday EOD
Cheers,
[Your name]
8. Online Security Awareness
Subject: Stay Safe Online + Asian Fusion Lunch
Dear [Department] Team,
Learn essential online security practices from security expert Mark Thompson. Spot dangerous emails, create secure passwords, and protect important data while enjoying a delicious Asian fusion lunch.
Watch live examples of common security risks and learn simple protection methods. You’ll get a security checklist and free password manager subscription.
Session Details: Date: Monday, April 1 Time: 12:00 PM – 1:15 PM Location: Security Training Lab Food: Asian fusion bowls RSVP: Register here by Friday, March 29
Best regards,
[Your name]
9. Problem-Solving Workshop
Subject: Smart Problem-Solving Skills + Sandwich Bar
Dear Colleagues,
Find fresh solutions to business challenges with creativity coach Jennifer Martinez. Learn methods used by top companies to address difficult problems while enjoying a custom sandwich bar lunch.
Try different thinking methods, idea mapping, and solution-finding exercises. Take home useful problem-solving tools for daily use.
Workshop Information: Date: Wednesday, April 3 Time: 12:15 PM – 1:30 PM Location: Innovation Lab Lunch: Build-your-own sandwich bar RSVP: Select your attendance by Tuesday, 3 PM
Kind regards,
[Your name]
10. Time Management Strategies
Subject: Boost Your Productivity + Healthy Power Bowls
Hi Team,
Use your time better with productivity expert Sam Chen’s proven strategies. Learn to set priorities, cut time waste, and finish more tasks while enjoying nutritious power bowls.
Get useful tips for managing emails, running efficient meetings, and planning your day. Receive a digital planning tool and time-tracking template.
Session Details: Date: Friday, April 5 Time: 12:00 PM – 1:15 PM Location: Meeting Room D Menu: Custom power bowls RSVP: Submit your bowl preference by Thursday noon
Best wishes,
[Your name]
11. Business Communication Skills
Subject: Better Business Communication + Sushi Lunch
Dear [Team Name],
Build stronger communication skills with expert communicator Emily Brown. Learn methods for clear emails, strong presentations, and persuasive speaking while enjoying fresh sushi and rolls.
Practice listening skills, body language, and presentation methods through group exercises. Get templates for business messages and presentation outlines.
Event Details: Date: Tuesday, April 9 Time: 12:30 PM – 1:45 PM Location: Training Center Food: Sushi platters RSVP: Confirm here by Monday, 4 PM
Warm regards,
[Your name]
12. Work-Life Balance Session
Subject: Find Your Work-Life Balance + Healthy Lunch
Dear Valued Team Members,
Create your ideal balance with wellness coach Maria Santos. Learn practical ways to manage work and personal time while enjoying a healthy lunch from Fresh Kitchen.
Learn methods for setting limits, managing your energy, and creating daily habits that last. Get a balance assessment tool and weekly planning guide.
Workshop Details: Date: Thursday, April 11 Time: 12:00 PM – 1:15 PM Location: Wellness Room Menu: Healthy lunch boxes RSVP: Select your meal by Wednesday, 2 PM
Best regards,
[Your name]
13. Sales Skills Workshop
Subject: Improve Your Sales Skills + BBQ Lunch
Dear Sales Team,
Enhance your sales methods with top sales trainer Robert Kim. Learn modern selling approaches and customer psychology while enjoying a delicious BBQ lunch from Smokey’s.
Practice negotiating, handling objections, and closing sales through role-play sessions. Get a sales script guide and prospect tracking tool.
Session Information: Date: Monday, April 15 Time: 12:15 PM – 1:30 PM Location: Sales Training Room Food: BBQ lunch boxes RSVP: Register here by Friday, April 12
Looking forward to seeing you,
[Your name]
14. Professional Brand Building
Subject: Build Your Professional Brand + Gourmet Salad Bar
Hello Professionals,
Make your professional profile stand out with brand specialist Nina Patel. Learn to show your unique value while enjoying fresh salads from Green Leaf.
Write your professional statement, update your LinkedIn profile, and develop your career story. Get a professional brand guide and social media tips.
Workshop Details: Date: Wednesday, April 17 Time: 12:00 PM – 1:15 PM Location: Career Center Menu: Custom salad bar RSVP: Select your attendance by Tuesday noon
Best wishes,
[Your name]
15. Creative Thinking Session
Subject: Boost Your Creative Skills + International Food Feast
Dear Team Members,
Build your creative abilities with creative coach Alex Turner. Learn methods for generating new ideas and finding unique solutions while sampling international cuisines.
Try different idea creation methods, thinking exercises, and creative approaches. Get a creativity guide and helpful resources.
Session Details: Date: Friday, April 19 Time: 12:30 PM – 1:45 PM Location: Innovation Hub Food: International cuisine sampler RSVP: Confirm here by Thursday, 3 PM
Warm regards,
[Your name]
16. Professional Writing Skills
Subject: Better Business Writing + Vietnamese Lunch
Dear Colleagues,
Sharpen your writing skills with business writing expert James Chen. Learn methods for clear, brief, and effective business documents while enjoying Vietnamese cuisine from Saigon Kitchen.
Practice writing strong emails, reports, and proposals through hands-on exercises. Get a writing style guide and template set.
Workshop Information: Date: Tuesday, April 23 Time: 12:00 PM – 1:15 PM Location: Learning Lab Menu: Vietnamese lunch boxes RSVP: Register here by Monday, 4 PM
Best regards,
[Your name]
17. People Skills at Work
Subject: Build Better Work Relationships + Mediterranean Lunch
Dear [Department] Team,
Build stronger people skills with relationships coach Sarah Anderson. Learn methods for better workplace connections while enjoying Mediterranean cuisine from Olive Branch.
Practice understanding others, self-awareness, and relationship building through group exercises. Get a skills assessment tool and growth plan.
Session Details: Date: Thursday, April 25 Time: 12:15 PM – 1:30 PM Location: Training Suite Food: Mediterranean platters RSVP: Select your meal by Wednesday noon
Kind regards,
[Your name]
18. Data Skills Workshop
Subject: Better Data Analysis + Indian Cuisine
Hello Analytics Team,
Build your data skills with expert Michael Lee. Learn useful methods for finding meaning in data while enjoying authentic Indian food from Spice House.
Practice data charts, basic statistics, and reporting methods. Get data analysis guides and chart templates.
Workshop Details: Date: Monday, April 29 Time: 12:00 PM – 1:15 PM Location: Data Lab Menu: Indian lunch boxes RSVP: Confirm here by Friday, April 26
Best wishes,
[Your name]
19. Professional Networking Skills
Subject: Build Professional Connections + Fusion Lunch
Dear Professional Development Group,
Learn networking skills with relationships coach Amanda Torres. Build meaningful professional connections while enjoying fusion cuisine from Global Kitchen.
Practice starting conversations, building connections, and following up through group activities. Get a networking guide and contact management tool.
Session Information: Date: Wednesday, May 1 Time: 12:30 PM – 1:45 PM Location: Networking Center Food: Fusion lunch boxes RSVP: Register here by Tuesday, 3 PM
Warm regards,
[Your name]
20. Career Growth Planning
Subject: Plan Your Career Path + Chinese Lunch
Dear Team Members,
Set your career direction with career coach Kevin Zhang. Learn ways to grow professionally while enjoying Chinese cuisine from Golden Dragon.
Make your career growth plan, set clear goals, and find opportunities for advancement. Get a career planning guide and skills assessment tool.
Workshop Details: Date: Friday, May 3 Time: 12:00 PM – 1:15 PM Location: Career Center Menu: Chinese lunch boxes RSVP: Select your meal by Thursday noon
Best regards,
[Your name]
Wrapping Up
Writing lunch and learn invitation emails needs the right mix of professional and casual language. The samples above give you many ways to craft messages that connect with your audience. Add your personal touches to these templates to create invitations that build excitement and bring people to your next session.