Sending effective interview invitations establishes the foundation for your hiring process. With the rise of online interviews through Microsoft Teams, creating clear and professional interview invitations has become essential. Each email should provide candidates with specific details while creating a welcoming atmosphere.
These proven email templates will guide you in writing invitations that help candidates feel prepared and valued throughout your hiring process.
Microsoft Teams Interview Invitation Email Samples
Browse through these expertly written interview invitation email templates to enhance your communication with candidates.
1. Standard First-Round Interview Invitation
Subject: Interview Invitation – [Position] Role at [Company Name]
Dear [Candidate Name],
Thank you for applying to the [Position] role at [Company Name]. Your qualifications and experience stood out to us, and we would like to schedule a virtual interview with you through Microsoft Teams.
The interview will last approximately 45 minutes and will focus on your background, skills, and how you might contribute to our team. You’ll be meeting with [Interviewer Name], our [Job Title].
Please select your preferred time slot from the following options: – Tuesday, February 12: 10:00 AM or 2:00 PM EST – Wednesday, February 13: 11:00 AM or 3:00 PM EST
Once you confirm your preferred time, we’ll send a Microsoft Teams meeting link with complete instructions for joining the call.
Looking forward to speaking with you.
Best regards,
[Your Name]
[Your Title]
[Company Name]
2. Technical Role Interview with Code Assessment
Subject: Technical Interview Scheduled – Senior Developer Position
Dear [Candidate Name],
Your application for the Senior Developer position has caught our attention. We would like to invite you to a technical interview through Microsoft Teams.
This interview will be split into two parts: 1. A 30-minute technical discussion with our development team lead 2. A 45-minute live coding session where you’ll solve real-world programming challenges
Available interview slots: – Monday, February 15: 9:00 AM or 1:00 PM EST – Tuesday, February 16: 10:00 AM or 2:00 PM EST
Please note you’ll need a stable internet connection and a quiet space for screen sharing during the coding portion. We’ll provide the Microsoft Teams link and additional setup instructions after you confirm your preferred time.
Best regards,
[Your Name]
[Your Title]
[Company Name]
3. Panel Interview Invitation
Subject: Panel Interview – Marketing Manager Position
Dear [Candidate Name],
We appreciate the time you’ve invested in our hiring process so far. We would like to invite you to a panel interview through Microsoft Teams with our marketing leadership team.
You’ll meet with: – [Name], Director of Marketing – [Name], Content Strategy Lead – [Name], Digital Marketing Manager
The discussion will last 60 minutes and cover your marketing strategy experience, leadership approach, and vision for our brand.
Available times: – Thursday, February 18: 11:00 AM EST – Friday, February 19: 2:00 PM EST
Please let us know which time works best for you. We’ll then send the Microsoft Teams link and brief profiles of your interviewers.
Best regards,
[Your Name]
[Your Title]
[Company Name]
4. Follow-up Round Interview
Subject: Second Interview Invitation – Sales Director Position
Dear [Candidate Name],
Thank you for your excellent first interview. We would like to continue our discussion and learn more about your sales leadership experience. Our CEO and Regional Sales Director would like to meet with you through Microsoft Teams.
During this 60-minute conversation, we’ll discuss your ideas for growing our market presence and leading our sales team. You’ll also have the chance to ask questions about our strategic goals.
Please choose from these time slots: – Monday, February 22: 1:00 PM or 3:00 PM EST – Tuesday, February 23: 10:00 AM or 2:00 PM EST
After you confirm your availability, we’ll send the Microsoft Teams link and additional details about the discussion topics.
Best regards,
[Your Name]
[Your Title]
[Company Name]
5. Group Exercise Interview
Subject: Group Interview Session – Project Manager Role
Dear [Candidate Name],
As part of our selection process for the Project Manager position, we’d like to invite you to participate in a group exercise through Microsoft Teams.
You’ll join three other candidates in a collaborative project planning simulation. This exercise helps us understand your teamwork and leadership abilities in action.
Session details: – Date: Thursday, February 25 – Time: 10:00 AM – 11:30 AM EST – Format: Microsoft Teams virtual meeting
Please confirm your attendance by February 20. We’ll then provide the Teams link and materials you’ll need to review before the session.
Best regards,
[Your Name]
[Your Title]
[Company Name]
6. Initial Screening Interview
Subject: Initial Interview – Customer Success Specialist
Dear [Candidate Name],
Thank you for your application to the Customer Success Specialist position. We’ve reviewed your background and would like to schedule a preliminary discussion through Microsoft Teams.
This 30-minute conversation will cover your customer service experience and understanding of success metrics. You’ll speak with our HR Manager, who will share more details about the role and our company culture.
Available times: – Wednesday, March 3: 9:00 AM or 11:00 AM EST – Thursday, March 4: 2:00 PM or 4:00 PM EST
Once you select your preferred time, we’ll send the Teams meeting link and a brief overview of topics to prepare for.
Best regards,
[Your Name]
[Your Title]
[Company Name]
7. Department-wide Interview
Subject: Team Interview – Content Writer Position
Dear [Candidate Name],
Your writing samples have caught our attention. We’d like to invite you to meet our content team through Microsoft Teams for an interactive discussion about your creative approach.
The session will include: – A brief presentation of your favorite writing project – Q&A with the content team – Discussion of our content strategy
Available slots: – Tuesday, March 9: 1:00 PM EST – Wednesday, March 10: 11:00 AM EST
After confirming your preferred time, you’ll receive the Teams link and presentation guidelines.
Best regards,
[Your Name]
[Your Title]
[Company Name]
8. Skills Assessment Interview
Subject: Skills Evaluation Interview – Graphic Designer Role
Dear [Candidate Name],
Based on your portfolio, we’d like to schedule a skills assessment interview through Microsoft Teams for the Graphic Designer position.
During this 90-minute session, you will: – Present your design process (15 minutes) – Complete a real-time design challenge (45 minutes) – Discuss your approach with our creative team (30 minutes)
Available dates: – Thursday, March 11: 10:00 AM EST – Friday, March 12: 2:00 PM EST
Please confirm your preferred time. We’ll then send the Teams link and specific requirements for the design challenge.
Best regards,
[Your Name]
[Your Title]
[Company Name]
9. Executive Level Interview
Subject: Executive Interview – CFO Position
Dear [Candidate Name],
Your track record in financial leadership has captured our attention. We would like to arrange a Microsoft Teams meeting between you and our executive team.
This comprehensive discussion will focus on: – Your financial strategy vision – Experience with mergers and acquisitions – Ideas for scaling our operations
The meeting is scheduled for 90 minutes on either: – Monday, March 15: 9:00 AM EST – Tuesday, March 16: 2:00 PM EST
Upon receiving your time preference, we’ll share the Teams link and detailed agenda.
Best regards,
[Your Name]
[Your Title]
[Company Name]
10. Culture Fit Interview
Subject: Culture Discussion – HR Manager Position
Dear [Candidate Name],
Thank you for your continued interest in joining our HR team. We’d like to schedule a culture fit discussion through Microsoft Teams.
You’ll meet with several team members to explore how your leadership style aligns with our company values. The conversation will touch on your approach to building inclusive workplaces and fostering employee growth.
Please select from these times: – Wednesday, March 17: 11:00 AM or 3:00 PM EST – Thursday, March 18: 10:00 AM or 2:00 PM EST
After confirming your availability, we’ll send the Teams link and our company culture document for review.
Best regards,
[Your Name]
[Your Title]
[Company Name]
11. Cross-functional Team Interview
Subject: Cross-department Interview – Product Manager
Dear [Candidate Name],
Your product management experience has stood out to us. We’d like to arrange a Microsoft Teams meeting with representatives from our engineering, design, and marketing teams.
This discussion will explore: – Your product development philosophy – Experience with cross-team collaboration – Strategic thinking approach
Available times: – Monday, March 22: 10:00 AM EST – Tuesday, March 23: 2:00 PM EST
Once you confirm your preference, we’ll provide the Teams link and background information about our product development process.
Best regards,
[Your Name]
[Your Title]
[Company Name]
12. Final Round Interview
Subject: Final Interview – Senior Business Analyst
Dear [Candidate Name],
We’ve been very pleased with your progress through our interview process. We’d like to schedule a final discussion through Microsoft Teams with our leadership team.
This 60-minute meeting will cover: – Your vision for the role – Long-term career goals – Questions about our company
Available slots: – Thursday, March 25: 11:00 AM EST – Friday, March 26: 2:00 PM EST
After you select your preferred time, we’ll send the Teams link and profiles of the leadership team members you’ll meet.
Best regards,
[Your Name]
[Your Title]
[Company Name]
13. International Team Interview
Subject: Global Team Interview – Operations Manager
Dear [Candidate Name],
Your international operations experience has caught our attention. We’d like to arrange a Microsoft Teams meeting with our global operations team.
You’ll meet with team members from: – Asia Pacific Region – European Operations – Americas Division
Available times (EST): – Tuesday, March 30: 8:00 AM – Wednesday, March 31: 9:00 AM
Once you confirm your availability, we’ll send the Teams link and brief profiles of the global team members.
Best regards,
[Your Name]
[Your Title]
[Company Name]
14. Practical Skills Interview
Subject: Skills Demo Interview – Data Analyst Position
Dear [Candidate Name],
We appreciate your interest in the Data Analyst role. We’d like to schedule a practical skills demonstration through Microsoft Teams.
The session will include: – SQL query writing exercise – Data visualization task – Analysis presentation
Please choose from: – Monday, April 5: 10:00 AM or 2:00 PM EST – Tuesday, April 6: 11:00 AM or 3:00 PM EST
After confirming your preferred time, we’ll send the Teams link and technical requirements for the demonstration.
Best regards,
[Your Name]
[Your Title]
[Company Name]
15. Team Lead Position Interview
Subject: Leadership Interview – Development Team Lead
Dear [Candidate Name],
Your leadership experience has caught our attention. We’d like to schedule a Microsoft Teams meeting to discuss your approach to team management.
The session will cover: – Your leadership philosophy – Technical team management – Project prioritization
Available times: – Wednesday, April 7: 10:00 AM or 2:00 PM EST – Thursday, April 8: 11:00 AM or 3:00 PM EST
Upon receiving your preference, we’ll send the Teams link and an overview of our development team structure.
Best regards,
[Your Name]
[Your Title]
[Company Name]
16. Remote Position Interview
Subject: Remote Work Discussion – Virtual Project Coordinator
Dear [Candidate Name],
Thank you for applying to our Virtual Project Coordinator position. We’d like to schedule a Microsoft Teams meeting to discuss your remote work experience.
This conversation will explore: – Your remote work setup – Virtual collaboration tools expertise – Time management approach
Please select from: – Monday, April 12: 9:00 AM or 1:00 PM EST – Tuesday, April 13: 10:00 AM or 2:00 PM EST
After you confirm your time preference, we’ll send the Teams link and our remote work guidelines.
Best regards,
[Your Name]
[Your Title]
[Company Name]
17. Client-facing Role Interview
Subject: Customer Interview Simulation – Account Manager
Dear [Candidate Name],
We’re excited about your application for the Account Manager position. We’d like to schedule a client interaction simulation through Microsoft Teams.
The session includes: – Mock client presentation – Problem-solving scenario – Strategy discussion
Available times: – Wednesday, April 14: 11:00 AM or 3:00 PM EST – Thursday, April 15: 10:00 AM or 2:00 PM EST
Once you select your preferred time, we’ll send the Teams link and simulation scenario details.
Best regards,
[Your Name]
[Your Title]
[Company Name]
18. Entry-level Position Interview
Subject: First Career Step Interview – Junior Marketing Assistant
Dear [Candidate Name],
Thank you for your application to the Junior Marketing Assistant position. We’d like to learn more about your career goals through a Microsoft Teams meeting.
This friendly discussion will cover: – Your educational background – Marketing interests – Learning goals
Please choose from: – Monday, April 19: 10:00 AM or 2:00 PM EST – Tuesday, April 20: 11:00 AM or 3:00 PM EST
After confirming your preferred time, we’ll send the Teams link and tips for preparing for your first professional interview.
Best regards,
[Your Name]
[Your Title]
[Company Name]
19. Specialist Role Interview
Subject: Technical Specialist Interview – Cybersecurity Expert
Dear [Candidate Name],
Your cybersecurity credentials have caught our attention. We’d like to arrange a Microsoft Teams meeting to discuss your specialist experience.
The session will include: – Technical knowledge assessment – Security scenario analysis – Team collaboration discussion
Available slots: – Wednesday, April 21: 9:00 AM or 1:00 PM EST – Thursday, April 22: 10:00 AM or 2:00 PM EST
Upon receiving your preferred time, we’ll send the Teams link and technical assessment details.
Best regards,
[Your Name]
[Your Title]
[Company Name]
20. Department Head Interview
Subject: Senior Leadership Interview – Head of Operations
Dear [Candidate Name],
Your operational leadership experience stands out to us. We’d like to schedule a Microsoft Teams meeting with our executive team to discuss your vision for our operations department.
This comprehensive discussion will cover: – Strategic planning approach – Team development philosophy – Change management experience
Please select from: – Monday, April 26: 10:00 AM EST – Tuesday, April 27: 2:00 PM EST
After confirming your availability, we’ll send the Teams link and our current operations overview.
Best regards,
[Your Name]
[Your Title]
[Company Name]
Wrap-up: Creating Effective Teams Interview Invitations
Writing clear interview invitation emails can greatly influence how candidates view your company and prepare for their interview. Use these templates as guidelines, adapting them to fit your specific needs. Focus on maintaining professionalism while giving candidates the information they need to join their Microsoft Teams interview confidently.