Getting a lower performance rating than expected can feel discouraging after putting in countless hours of hard work throughout the year. Here’s some good news: You can professionally voice your concerns and request a review of your appraisal score.
Want to write that essential email to your manager? This carefully selected list of email templates will help you express your thoughts clearly while maintaining workplace relationships. Each sample shows you exactly how to state your case with facts and figures that support your position.
“Not Satisfied with Appraisal” Email Samples
These practical email templates will guide you through expressing your concerns about your performance review results professionally and effectively.
1. Direct Approach with Recent Achievements
Subject: Request to Discuss Recent Performance Appraisal Results
Dear Mr. Thompson,
After reviewing my recent performance appraisal, I would like to schedule a meeting to discuss the evaluation in detail. While I appreciate the time spent on the review process, I believe several key achievements weren’t fully considered in the final assessment.
During the past year, I successfully led three major projects that came in under budget and ahead of schedule. This includes the Harris account upgrade that saved the company $50,000 annually. Additionally, my customer satisfaction scores consistently remained above 95%, and I trained five new team members who are now fully operational.
Could we arrange a 30-minute meeting this week to review these points together? I value your feedback and want to ensure all aspects of my performance are accurately reflected in the evaluation.
Thank you for considering my request.
Best regards, Sarah Matthews
2. Data-Driven Discussion Request
Subject: Performance Appraisal Review Request – Additional Data Points
Dear Ms. Rodriguez,
I hope this email finds you well. I am writing regarding my recent performance appraisal and would like to present additional data points for consideration.
My current rating doesn’t align with the measurable results achieved this year. Specifically, my sales figures show a 28% increase year-over-year, exceeding the department target by 15%. I also maintained a 100% deadline completion rate for all assigned projects and received commendations from four senior clients.
Would you be available for a brief meeting to review these metrics together? I’ve prepared a detailed summary of my contributions that I believe merit consideration in the final assessment.
Looking forward to your response.
Kind regards, Michael Chen
3. Collaborative Solution-Focused Approach
Subject: Follow-up Discussion Request – Performance Review
Dear Dr. Patel,
Thank you for taking the time to complete my annual review. After careful consideration of the feedback provided, I would appreciate the opportunity to discuss some points that may need clarification.
Over the past year, I spearheaded the digital transformation initiative, resulting in a 40% reduction in processing time. I also mentored three junior team members who have since been promoted. These contributions, along with my perfect attendance record and voluntary overtime during peak seasons, demonstrate my commitment to excellence.
Could we schedule a meeting to align our perspectives and discuss how I can better meet your expectations moving forward?
Thank you for your time.
Regards, James Wilson
4. Growth-Oriented Discussion Request
Subject: Request for Performance Appraisal Discussion – Growth Focus
Dear Mrs. Anderson,
I appreciate the detailed feedback provided in my recent performance review. However, I would like to discuss some aspects where I believe my growth and contributions may warrant reconsideration.
Throughout the year, I completed four advanced certifications relevant to our department’s needs, implemented a new project management system that increased team efficiency by 30%, and consistently received positive feedback from cross-functional team members.
May we schedule a meeting to discuss these points and create a clear path forward for my professional development?
Thank you for your consideration.
Best wishes, Emily Taylor
5. Achievement-Based Review Request
Subject: Performance Review Discussion – Additional Achievements
Dear Mr. Garcia,
Thank you for conducting my performance review. While I value your insights, I would like to highlight several achievements that may add important context to my overall evaluation.
This year, I generated $300,000 in new business through client referrals alone, maintained a 98% accuracy rate in financial reporting, and successfully resolved 15 high-priority customer escalations with positive outcomes. These results demonstrate my consistent commitment to delivering value to our organization.
Would you be open to a brief meeting to discuss these accomplishments in more detail?
Thank you for your time.
Sincerely, Robert Kim
6. Specific Examples and Impact Focus
Subject: Request to Review Performance Evaluation Details
Dear Ms. Bennett,
I am writing to request a follow-up discussion regarding my recent performance evaluation. While I respect the assessment process, I believe some specific examples of my impact weren’t included in the final review.
My contributions this year included launching our company’s first employee wellness program, which reduced sick leave by 25%, organizing the annual client conference that received a 4.8/5 satisfaction rating, and streamlining the onboarding process, cutting training time by two weeks.
Could we schedule time to review these specific examples and their impact on our department’s goals?
Thank you for considering my request.
Best regards, Lisa Martinez
7. Professional Development Emphasis
Subject: Performance Review Discussion – Development Progress
Dear Mr. Reynolds,
Thank you for providing my annual performance review. I would appreciate the opportunity to discuss my professional development progress and its alignment with the current evaluation.
During this review period, I earned my PMP certification, led six sigma training for our department, and created a knowledge-sharing platform used by 200+ employees. These initiatives demonstrate my commitment to both personal growth and team development.
Would you have time this week to discuss how these achievements factor into my overall performance assessment?
Thank you for your consideration.
Regards, David Chang
8. Metrics-Based Discussion Request
Subject: Performance Evaluation Review – Key Metrics Discussion
Dear Mrs. Williams,
Thank you for completing my performance review. I am writing to request a meeting to discuss several key metrics that support a different performance level than currently reflected.
My documented achievements include reducing customer response time by 60%, implementing automation that saves 20 work hours weekly, and maintaining a 99.9% quality score across all deliverables. These metrics showcase consistent high performance throughout the year.
Could we schedule a meeting to review these numbers together and ensure all data points are considered?
Thank you for your time.
Best regards, Amanda Foster
9. Team Impact and Leadership Focus
Subject: Performance Assessment Discussion Request – Team Impact
Dear Mr. Lee,
Thank you for providing my performance review. I would like to schedule a follow-up meeting to discuss my team leadership impact, which I believe deserves additional consideration.
As team lead, I helped improve team productivity by 35%, reduced turnover from 20% to 5%, and successfully integrated three new team members while maintaining project deadlines. These results reflect strong leadership capabilities and commitment to team success.
Would you be available to discuss these points in more detail?
Thank you for your time.
Sincerely, Rachel Thompson
10. Innovation and Initiative Highlight
Subject: Performance Review Discussion – Innovation Initiatives
Dear Ms. Carter,
Thank you for my recent performance evaluation. I would appreciate the opportunity to discuss several innovative initiatives that may not have been fully captured in the review.
This year, I developed a new customer feedback system that increased response rates by 45%, created an internal knowledge base that reduced support tickets by 30%, and pioneered our department’s first remote training program with a 95% success rate.
Could we arrange a meeting to discuss how these innovations align with our department’s goals?
Thank you for considering my request.
Best regards, Kevin Park
11. Client Relationship Focus
Subject: Performance Evaluation Discussion – Client Success Metrics
Dear Mr. Mitchell,
Thank you for conducting my performance review. I would like to request a meeting to discuss my client relationship achievements that may add valuable context to the evaluation.
My client portfolio maintained a 97% retention rate, generated 15 referrals resulting in new business worth $500,000, and received an average satisfaction score of 4.9/5. These results demonstrate strong relationship management skills and client service excellence.
Would you have time to review these metrics together?
Thank you for your consideration.
Kind regards, Jennifer Wu
12. Process Improvement Emphasis
Subject: Request to Discuss Performance Review – Process Improvements
Dear Mrs. Hughes,
Thank you for my recent performance evaluation. I would like to schedule a discussion about several process improvements I implemented that may merit consideration in the final assessment.
This year, I streamlined our billing process reducing errors by 75%, implemented a new CRM system that improved sales tracking efficiency by 40%, and created standard operating procedures that reduced training time for new hires by half.
Could we meet to review these improvements and their impact on our department?
Thank you for your time.
Best regards, Thomas Brooks
13. Quantifiable Results Focus
Subject: Performance Review Discussion Request – Results Analysis
Dear Mr. Stewart,
Thank you for providing my performance review. I would appreciate the opportunity to discuss several quantifiable results that support a higher performance rating.
My achievements include securing $2M in new contracts, reducing operational costs by 25% through vendor renegotiation, and maintaining a 100% compliance score across all audited processes. These results demonstrate consistent high performance and significant value addition.
Would you be available to review these results together?
Thank you for your consideration.
Regards, Maria Sanchez
14. Skills Development and Application
Subject: Performance Evaluation Discussion – Skills Application
Dear Ms. Turner,
Thank you for completing my performance review. I would like to discuss how my expanded skill set and its application have benefited our department.
This year, I mastered three new software platforms, trained 20 colleagues on advanced Excel techniques, and applied my new project management certification to successfully lead four critical initiatives. These skills directly contributed to improved team efficiency and project outcomes.
Could we schedule time to discuss how these capabilities factor into my performance assessment?
Thank you for your time.
Best regards, Peter Collins
15. Customer Success Focus
Subject: Performance Review Discussion Request – Customer Success Metrics
Dear Mr. Hamilton,
Thank you for my recent performance evaluation. I would like to request a meeting to discuss my customer success metrics that may warrant reconsideration of my rating.
My achievements include maintaining a 98% customer satisfaction rate, resolving 500+ support tickets with an average response time of under 2 hours, and creating customer training materials that reduced common support requests by 40%.
Would you be available to review these metrics together?
Thank you for considering my request.
Sincerely, Susan Richardson
16. Project Management Success
Subject: Performance Assessment Discussion – Project Management Results
Dear Mrs. Crawford,
Thank you for conducting my performance review. I would appreciate the opportunity to discuss my project management achievements that may merit additional consideration.
This year, I successfully managed six major projects with a combined budget of $1.2M, all delivered on time and under budget. My project teams maintained a 95% satisfaction rate, and stakeholder feedback consistently rated our deliverables at 4.8/5.
Could we schedule time to review these accomplishments together?
Thank you for your time.
Best regards, Andrew Chen
17. Revenue Generation Focus
Subject: Performance Review Discussion – Revenue Impact
Dear Mr. Nash,
Thank you for my performance evaluation. I would like to request a meeting to discuss my revenue generation impact that may support a different performance rating.
My contributions include identifying $300,000 in cost savings opportunities, generating $750,000 in upsell revenue from existing clients, and creating a new service offering that brought in $400,000 in its first quarter.
Would you be available to review these financial impacts together?
Thank you for your consideration.
Kind regards, Michelle Lee
18. Technical Excellence Highlight
Subject: Performance Evaluation Discussion – Technical Achievements
Dear Ms. Peterson,
Thank you for providing my performance review. I would appreciate the opportunity to discuss several technical achievements that demonstrate my value to the team.
This year, I resolved 300+ complex technical issues with a 99% satisfaction rate, developed five automation scripts that saved 30 hours weekly, and maintained system uptime at 99.99% through proactive monitoring and maintenance.
Could we schedule time to review these technical contributions?
Thank you for your time.
Best regards, Daniel Kim
19. Cross-Functional Impact
Subject: Performance Review Discussion – Cross-Department Collaboration
Dear Mr. Ferguson,
Thank you for my recent performance evaluation. I would like to discuss my cross-functional contributions that may merit additional consideration.
My achievements include leading three inter-departmental projects that improved communication efficiency by 50%, creating standardized processes now used by five departments, and facilitating weekly cross-team meetings that reduced project bottlenecks by 35%.
Would you have time to review these collaborative achievements together?
Thank you for your consideration.
Regards, Laura Palmer
20. Strategic Initiative Leadership
Subject: Performance Assessment Discussion – Strategic Contributions
Dear Mrs. Matthews,
Thank you for completing my performance review. I would appreciate the opportunity to discuss several strategic initiatives that showcase my leadership and impact.
This year, I led the company-wide digital transformation project, resulting in 40% improved efficiency, developed our department’s five-year growth strategy, and established partnerships that reduced annual costs by $200,000.
Could we schedule time to discuss how these strategic contributions align with my performance rating?
Thank you for your time.
Best regards, Christopher Wright
Wrap-up: Writing Effective Appraisal Response Emails
Disagreeing with your performance appraisal needs a careful balance of professionalism and assertiveness. Success comes from backing up your position with solid facts, figures, and specific examples that showcase your contributions. Put time into gathering your evidence, organizing your thoughts, and presenting your case clearly and respectfully. Make sure to keep the tone constructive and focused on reaching a mutual understanding with your manager.