Writing emails for price quotes can be challenging. Many professionals find it hard to craft messages that get quick, clear responses from suppliers. Using the right words makes a big difference between getting no reply and receiving detailed quotes that match your needs.
Need help writing better quotation requests? These proven email templates will show you how to communicate your needs clearly and professionally, making it simple for suppliers to give you the information you want. Check out these effective examples that consistently get results.
Quotation Request Email Samples
These 20 carefully prepared email templates can help you request quotes from any supplier.
1. Basic Product Quote Request
Subject: Quote Request – Office Furniture Package
Dear Mr. Thompson,
Our company needs to furnish our new branch office, and your furniture collection caught my attention. We’re looking for a complete package including 25 desk chairs, 20 workstations, and 5 conference room tables.
Could you please provide a detailed quote with individual item prices and any available bulk discounts? We’d also appreciate information about delivery timeframes and installation services. Our target move-in date is next quarter, so we’d need everything delivered by then.
Looking forward to your response.
Best regards, Sarah Chen Procurement Manager TechSpace Solutions
2. Construction Service Quote Request
Subject: Request for Quote – Commercial Building Renovation
Dear Ms. Martinez,
Your company was recommended by Blake Williams for our upcoming renovation project at 123 Business Avenue. We need to update our 3,000-square-foot retail space, including new flooring, lighting, and wall treatments.
Please provide a comprehensive quote covering materials and labor costs. We’d like to schedule a site visit next week so you can assess the space and provide accurate pricing. The renovation needs to happen during off-hours to minimize business disruption.
Thank you for your time.
Kind regards, Robert Kim Store Operations Director Fashion Forward Retail
3. Software Development Quote Request
Subject: Quote Needed – Custom CRM Development
Dear Development Team,
We’re seeking a quote for developing a custom customer relationship management system. Our requirements include contact management, sales tracking, and integration with our existing email platform.
Could you break down the costs for each development phase? We’d also like to know your estimated timeline, payment terms, and post-development support options. Previous experience with similar projects would be helpful to include in your response.
Thanks for your consideration.
Best wishes, Michael Foster IT Director Global Services Inc.
4. Marketing Services Quote Request
Subject: Quote Request – Digital Marketing Campaign
Dear Marketing Specialists,
We need pricing for a three-month digital marketing campaign focusing on social media and email marketing. Our goal is to increase brand awareness and generate leads for our new product line.
Please include costs for content creation, ad management, and performance tracking. We’re particularly interested in your experience with similar businesses in our industry and any case studies you can share.
Looking forward to discussing this further.
Warm regards, Lisa Park Marketing Coordinator NextGen Products
5. Equipment Maintenance Quote Request
Subject: Maintenance Service Quote Request – Industrial Printers
Dear Service Team,
We operate five industrial-grade printers and need a quote for annual maintenance service. These machines run continuously during business hours and require regular professional care.
Could you provide pricing for both preventive maintenance packages and emergency service calls? We’d also like details about response times, warranty coverage, and any service level agreements you offer.
Thank you for your assistance.
Regards, David Cooper Operations Manager Print Solutions Ltd.
6. Training Services Quote Request
Subject: Quote Request – Staff Training Program
Dear Professional Development Team,
Our company seeks pricing for a customer service training program for 50 employees. We prefer in-person sessions conducted at our facility over two weeks.
Please outline your training curriculum and cost per person. Include information about training materials, certificates, and follow-up assessments. Any references from similar corporate training programs would be valuable.
Best regards, Amanda Torres HR Director Customer First Services
7. Website Redesign Quote Request
Subject: Quote Needed – E-commerce Website Redesign
Dear Web Design Team,
We need to update our online store and would like a quote for a complete redesign. The new site must be mobile-friendly and integrate with our inventory management system.
Could you provide a detailed breakdown of costs for design, development, and testing phases? Please include your portfolio of similar e-commerce projects and expected completion timeframe.
Looking forward to your proposal.
Kind regards, James Wilson Digital Manager Retail Plus
8. Transportation Services Quote Request
Subject: Quote Request – Regular Freight Services
Dear Logistics Team,
We need pricing for weekly freight shipments between our warehouse and three distribution centers. The average shipment includes 20 pallets of packaged goods.
Please provide rates for both full truckload and less-than-truckload options. We’d also like information about tracking systems, insurance coverage, and fuel surcharges.
Thank you for your time.
Best wishes, Maria Garcia Logistics Coordinator Distribution Direct
9. Catering Services Quote Request
Subject: Quote Request – Corporate Event Catering
Dear Catering Manager,
We’re planning our annual company gathering for 200 guests and need catering services. The event takes place next month at the Grand Hotel ballroom.
Could you send a quote for both buffet and plated dinner options? Please include staff costs, equipment rental, and any seasonal menu suggestions. We’d also like to know about your booking and cancellation policies.
Warm regards, Thomas Lee Events Coordinator Tech Innovations
10. Security System Quote Request
Subject: Quote Needed – Office Security System
Dear Security Solutions Team,
We need pricing for a complete security system for our two-story office building. Requirements include access control, surveillance cameras, and 24/7 monitoring.
Please detail the costs for equipment, installation, and monthly monitoring services. Information about warranty coverage and maintenance plans would also be helpful.
Best regards, Patricia Miller Facility Manager Secure Office Corp.
11. Consulting Services Quote Request
Subject: Quote Request – Business Strategy Consulting
Dear Business Consultants,
Our company seeks strategic guidance for market expansion, and we need a quote for consulting services. We’re looking at a three-month engagement with weekly meetings.
Please outline your consulting packages and hourly rates. We’d appreciate details about your team’s expertise and methodology. Any case studies showing successful market expansion projects would be valuable.
Looking forward to your response.
Kind regards, Richard Brown Strategy Director Growth Solutions
12. Professional Photography Quote Request
Subject: Quote Request – Product Photography
Dear Photography Team,
We need professional photos of our new product line, consisting of 50 items. These images will be used on our website and in marketing materials.
Could you provide pricing for both individual product shots and lifestyle photos? Please include information about usage rights, delivery format, and turnaround time.
Thank you for considering our request.
Best wishes, Karen Zhang Product Manager Style Essentials
13. Legal Services Quote Request
Subject: Quote Needed – Contract Review Services
Dear Legal Team,
We need a quote for reviewing and updating our standard client contracts. There are five different contract templates that require attention.
Please provide your hourly rates and estimated time needed for this project. We’d also like to know about your experience with similar contract work in our industry.
Regards, Steven Clark Legal Affairs Business Solutions Inc.
14. Cloud Storage Quote Request
Subject: Quote Request – Cloud Storage Solutions
Dear Cloud Services Team,
Our company needs to upgrade our cloud storage capacity to 5TB with enhanced security features. We currently have 200 users who need access.
Please share your pricing tiers and security packages. We’d like details about data backup frequency, access controls, and technical support options.
Best regards, Michelle Wong IT Manager Data Direct
15. Office Cleaning Quote Request
Subject: Quote Request – Regular Office Cleaning
Dear Cleaning Services Manager,
We need pricing for daily cleaning services for our 5,000-square-foot office space. This includes 20 workstations, four meeting rooms, and common areas.
Could you provide quotes for both standard and deep cleaning services? Please include information about your cleaning supplies, staff screening process, and quality control measures.
Thank you for your time.
Warm regards, Daniel Ross Office Manager Clean Spaces Ltd.
16. Translation Services Quote Request
Subject: Quote Needed – Document Translation
Dear Translation Team,
We need to translate our product manual from English to Spanish and French. The document is 50 pages long with technical content.
Please provide per-word or per-page rates. We’d also like information about your quality assurance process, delivery timeframe, and certified translation options.
Looking forward to hearing from you.
Best wishes, Laura Martinez Documentation Manager Global Products
17. Equipment Rental Quote Request
Subject: Quote Request – Construction Equipment Rental
Dear Rental Services Team,
We need pricing for a three-month rental of two forklifts and one scissor lift. These will be used at our warehouse renovation project.
Please include daily, weekly, and monthly rates. We’d also like details about maintenance coverage, delivery fees, and operator training options.
Kind regards, Peter Johnson Project Manager Build Right Construction
18. Graphic Design Quote Request
Subject: Quote Request – Brand Identity Package
Dear Creative Team,
We need a quote for developing our company’s brand identity package. This includes logo design, business cards, letterhead, and email signatures.
Could you break down the costs for each design element? Please include information about revision rounds, file formats, and timeline for completion.
Best regards, Sarah Anderson Marketing Director Brand Forward
19. Insurance Coverage Quote Request
Subject: Quote Needed – Business Insurance Package
Dear Insurance Team,
Our company needs comprehensive business insurance coverage including liability, property, and worker’s compensation for 50 employees.
Please provide detailed quotes for different coverage levels. We’d appreciate information about payment plans, claim processes, and any available discounts.
Thank you for your assistance.
Regards, Mark Thompson Risk Manager Safe Business Corp.
20. Video Production Quote Request
Subject: Quote Request – Corporate Video Production
Dear Production Team,
We need pricing for a five-minute corporate video showcasing our company culture and services. This will be used on our website and social media.
Please provide a detailed cost breakdown for pre-production, filming, and editing. We’d also like information about your equipment, crew size, and previous corporate video samples.
Looking forward to your response.
Best wishes, Rachel Kim Communications Director Video Plus
Final Thoughts: Writing Effective Quote Request Emails
These email templates demonstrate how to ask for quotes clearly and professionally. You can adapt each example to match your specific requirements. Focus on being clear, specific, and professional while giving enough details for suppliers to create accurate quotes. Starting with these templates will help you receive faster, more precise responses to your quotation requests.