Quitting a job can feel like walking on eggshells. Finding the right words to tell your boss you’re leaving while keeping relationships intact adds extra stress to an already tense situation.
Getting the tone and message right in your resignation email makes a big difference in how smoothly your departure goes. A well-crafted message helps maintain professional bridges and sets you up for positive references down the road.
Ready to see exactly how to write the perfect resignation email for your situation? Check out the samples below.
Resignation Email Samples
Here’s a collection of expertly crafted resignation emails to help you leave your job gracefully and professionally.
1. Simple and Professional Resignation
Subject: Resignation – [Your Name]
*Dear [Manager’s Name],
Please accept this email as formal notice of my resignation from my position as [Job Title] at [Company Name]. My last day will be [Date – typically 2 weeks from now].
Thank you for the opportunities for growth and development you have provided during my time here.
Let me know how best to handle the transition of my responsibilities.
Best regards,
[Your Name]*
2. Grateful and Detailed Notice
Subject: Resignation Notice – [Your Name]
*Dear [Manager’s Name],
This email serves as my formal resignation from my role as [Job Title]. My final day at [Company Name] will be [Date].
The past [time period] has been rewarding, and working with such talented colleagues has helped me grow professionally. Some key projects and relationships make me particularly proud, including [briefly mention 1-2 achievements].
During my remaining time, my priority will be ensuring a smooth handover of my projects and responsibilities. Please let me know how you would like to proceed with the transition plan.
Thank you again for your support and guidance.
Best wishes,
[Your Name]*
3. Short Notice Resignation
Subject: Resignation – Immediate Notice
*Dear [Manager’s Name],
Due to unexpected personal circumstances, this email serves as my resignation from my position as [Job Title], effective [Date – short notice period].
While the timing isn’t ideal, please know this decision wasn’t made lightly. Happy to discuss the most efficient way to hand over my current projects.
Thank you for understanding.
Regards,
[Your Name]*
4. Career Growth Opportunity
Subject: Resignation Letter – [Your Name]
*Dear [Manager’s Name],
With mixed emotions, this email serves as my formal resignation from my role as [Job Title]. My last day will be [Date].
An opportunity has emerged that aligns perfectly with my career goals. My time at [Company Name] has equipped me with valuable skills that made this next step possible.
Ready to ensure a thorough handover of my responsibilities before departure.
Thank you for your mentorship.
Best regards,
[Your Name]*
5. Remote Position Resignation
Subject: Resignation from Remote Position
*Dear [Manager’s Name],
Please accept this as my formal resignation from my remote position as [Job Title] at [Company Name], effective [Date].
Working remotely with the team has been a great experience. Happy to schedule virtual meetings to transfer my projects and document my processes.
Thank you for the opportunity to work with such an outstanding remote team.
Kind regards,
[Your Name]*
6. Family Reasons Resignation
Subject: Resignation Notice
*Dear [Manager’s Name],
This email serves as my resignation from my position as [Job Title]. My last day will be [Date].
Family circumstances require my full attention, making this departure necessary. My experience at [Company Name] has been valuable, and leaving wasn’t an easy choice.
Looking forward to working with you on a transition plan.
Warm regards,
[Your Name]*
7. Relocation Resignation
Subject: Resignation Due to Relocation
*Dear [Manager’s Name],
Please accept my resignation from my position as [Job Title]. My final day will be [Date].
My family is relocating to [City/State], making it necessary to leave my role here. The skills and experiences gained at [Company Name] have been invaluable.
Happy to help train my replacement and document my current projects.
Best wishes,
[Your Name]*
8. Education Focus Resignation
Subject: Resignation for Educational Pursuit
*Dear [Manager’s Name],
This email serves as my formal resignation from my role as [Job Title], with my last day being [Date].
Pursuing further education requires my full focus. The knowledge gained here will prove useful in my studies, and working with the team has been a pleasure.
Ready to ensure a smooth transition of my responsibilities.
Thank you for your support,
[Your Name]*
9 Health-Related Resignation
Subject: Resignation Notice – [Your Name]
*Dear [Manager’s Name],
Please accept my resignation from my position as [Job Title], effective [Date].
Health considerations make it necessary for me to step away from my role. Working at [Company Name] has been a positive experience, and leaving wasn’t an easy decision.
Happy to discuss the best way to handle my current projects.
Sincerely,
[Your Name]*
10. New Industry Change
Subject: Resignation – Career Change
*Dear [Manager’s Name],
This email serves as my formal resignation from my role as [Job Title]. My last day will be [Date].
My career path is taking me to a new industry. The skills and experience gained here have been instrumental in making this transition possible.
Looking forward to ensuring a smooth handover of my responsibilities.
Best regards,
[Your Name]*
11. Return to School
Subject: Resignation for Academic Pursuit
*Dear [Manager’s Name],
Please accept this as my formal resignation from my position as [Job Title]. My final day will be [Date].
Starting next semester, my studies will require full-time commitment. The practical experience gained here will prove valuable in my academic pursuits.
Ready to help with the transition of my duties.
Kind regards,
[Your Name]*
12. Better Work-Life Balance
Subject: Resignation Notice
*Dear [Manager’s Name],
This email serves as my resignation from my position as [Job Title], with my last day being [Date].
Personal circumstances require me to seek a role with different hours. My time at [Company Name] has been rewarding, making this a difficult decision.
Happy to assist with the handover process.
Best wishes,
[Your Name]*
13. Career Break
Subject: Resignation – [Your Name]
*Dear [Manager’s Name],
Please accept my resignation from my role as [Job Title]. My last day will be [Date].
Taking a break to reassess my career direction feels necessary at this point. The experiences and skills gained here will stay valuable throughout my professional journey.
Ready to ensure a smooth transition of my responsibilities.
Warm regards,
[Your Name]*
14. Startup Venture
Subject: Resignation Letter
*Dear [Manager’s Name],
This email serves as my formal resignation from my position as [Job Title], effective [Date].
Starting my own business venture requires my full attention. The knowledge and experience gained at [Company Name] have been crucial in preparing me for this step.
Looking forward to working on a thorough handover plan.
Best regards,
[Your Name]*
15. Better Compensation
Subject: Resignation Notice – [Your Name]
*Dear [Manager’s Name],
Please accept this as my formal resignation from my role as [Job Title]. My final day will be [Date].
An opportunity with better compensation has presented itself. Working at [Company Name] has provided valuable experience that made this possible.
Happy to ensure a smooth transition of my duties.
Kind regards,
[Your Name]*
16. Different Department
Subject: Internal Transfer Resignation
*Dear [Manager’s Name],
This email serves as my resignation from my current role as [Job Title], effective [Date].
Accepting a position in the [Department Name] department offers exciting new challenges. Thank you for supporting my growth within the company.
Ready to help train my replacement and transfer my responsibilities.
Best wishes,
[Your Name]*
17. Part-Time to Full-Time
Subject: Resignation from Part-Time Position
*Dear [Manager’s Name],
Please accept my resignation from my part-time position as [Job Title]. My last day will be [Date].
A full-time opportunity requires my complete focus. The flexibility and experience gained in this role have been valuable.
Looking forward to ensuring a smooth handover of my duties.
Warm regards,
[Your Name]*
18. Contract End
Subject: Contract Position Resignation
*Dear [Manager’s Name],
This email serves as notice of my departure from my contract position as [Job Title], effective [Date].
While my contract extends beyond this date, an opportunity requires earlier departure. Working on [Project Name] has been a rewarding experience.
Happy to document my processes and current project status.
Best regards,
[Your Name]*
19. Moving Abroad
Subject: Resignation Due to International Relocation
*Dear [Manager’s Name],
Please accept my resignation from my position as [Job Title]. My last day will be [Date].
Relocating internationally makes it necessary to leave my role. The skills developed at [Company Name] will prove valuable anywhere.
Ready to help with a smooth transition of my responsibilities.
Kind regards,
[Your Name]*
20. Better Growth Prospects
Subject: Resignation Letter – [Your Name]
*Dear [Manager’s Name],
This email serves as my formal resignation from my role as [Job Title], with my last day being [Date].
An opportunity offering clearer growth paths has emerged. My time at [Company Name] has built a strong foundation for this next step.
Looking forward to ensuring a thorough handover of my duties.
Best wishes,
[Your Name]*
Wrapping Up: Professional Email Resignation Guide
Writing a resignation email doesn’t need to cause anxiety. Pick the sample that fits your situation, adjust the details, and keep the tone professional. A well-written resignation email shows respect for your employer and helps maintain valuable professional relationships.
Before sending, double-check all details, especially your end date, and make sure you’re ready to discuss transition plans when asked.