Unexpected situations can force changes to interview schedules, leaving many people searching for the right words to write a professional apology email. Writing this email correctly helps maintain your chances of getting that job opportunity.
You can handle this situation smoothly with proven approaches. These email templates show proper ways to apologize for rescheduling an interview while keeping your professional reputation intact. Each template presents different ways to say sorry, explain your situation, and ask for a new interview time.
Sample Apology Emails for Rescheduled Interview
These 20 professional apology emails can be adjusted to match your needs.
1. Medical Emergency Requiring Immediate Attention
Subject: Request to Reschedule Interview – Medical Emergency
Dear Mr. Thompson,
Please accept my sincere apology for needing to reschedule our interview scheduled for tomorrow at 2 PM. An unexpected medical emergency requires immediate attention, making it impossible to attend the interview as planned.
Your time is valuable, and requesting a schedule change is something taken very seriously. Should it work with your schedule, could we reschedule the interview for next week? Available times include Tuesday through Thursday between 1 PM and 5 PM.
Thank you for understanding this unavoidable situation. Looking forward to meeting you and discussing the Senior Marketing Manager position at ABC Corp in detail.
Best regards,
Sarah Martinez
2. Family Emergency With Clear Rescheduling Options
Subject: Apology and Interview Rescheduling Request – Family Emergency
Dear Ms. Anderson,
Writing to apologize for needing to reschedule tomorrow’s 10 AM interview for the Software Developer position. A serious family emergency requires traveling out of state immediately.
Understanding this causes issues with scheduling, here are several alternative times for our meeting: – Monday, February 10: 9 AM – 11 AM – Tuesday, February 11: 2 PM – 4 PM – Wednesday, February 12: 1 PM – 5 PM
Really appreciate your flexibility during this unexpected situation. Looking forward to meeting you and discussing how my skills match your team’s needs.
Kind regards,
Michael Chen
3. Transportation Issues With Advance Notice
Subject: Interview Rescheduling Request – Transportation Challenge
Dear Dr. Williams,
Writing to inform you about an unexpected transportation issue that affects tomorrow’s 3 PM interview. My car broke down this afternoon, and the earliest repair appointment available is tomorrow morning.
Please accept my apology for any schedule disruption this may cause you and your team. Would it be possible to reschedule our meeting for later this week? Available any time Thursday or Friday between 9 AM and 4 PM.
Thank you for understanding this situation. Still very excited about the opportunity to discuss the Research Analyst position with you.
Sincerely,
Robert Johnson
4. Weather-Related Emergency With Alternative Format Suggestion
Subject: Interview Rescheduling – Severe Weather Alert
Dear Ms. Rodriguez,
Need to request a rescheduling of our 1 PM interview tomorrow due to the severe weather warning issued for our area. The forecast predicts dangerous road conditions during our scheduled meeting time.
To reduce scheduling problems, would you consider conducting the interview virtually? Another option would be meeting early next week after the weather clears.
Thank you for considering this request. Safety remains a top priority while meeting professional commitments.
Best regards,
Emily Turner
5. Last-Minute Client Meeting With Quick Response
Subject: Urgent Interview Rescheduling Request
Dear Mr. Baker,
Writing to apologize for needing to reschedule our interview set for tomorrow at 11 AM. A mandatory client meeting was just added that requires attendance.
Here are some alternative times that might work better: – This Friday, 2 PM – 4 PM – Next Monday, 10 AM – 12 PM – Next Tuesday, 1 PM – 3 PM
Thank you for your understanding. Really looking forward to discussing the Project Manager position with you.
Warm regards,
David Park
6. Child Care Emergency With Specific Timeline
Subject: Interview Rescheduling Required – Childcare Emergency
Dear Ms. Powell,
Writing to request rescheduling tomorrow’s 2 PM interview for the Marketing Director role. My child’s school just called about an emergency early dismissal due to building issues.
Could we move our meeting to Friday afternoon? Available any time after 1 PM. Should Friday not work, next Monday or Tuesday morning would also be perfect.
Thank you for your consideration of this situation. Very excited to share my ideas about growing the marketing department.
Best regards,
Lisa Crawford
7. Technical Issue Before Virtual Interview
Subject: Virtual Interview Rescheduling Request – Technical Problems
Dear Mr. Garcia,
Writing about our scheduled virtual interview at 3 PM today. My internet service provider reports an outage affecting our area, with repairs expected to take several hours.
Would it be possible to reschedule our meeting for tomorrow? Available any time between 9 AM and 5 PM, or we could look at times later this week.
Thank you for your understanding of this technical problem. Looking forward to discussing the Software Engineering role with you.
Best regards,
James Wilson
8. Jury Duty Notice With Advance Warning
Subject: Interview Rescheduling Request – Jury Duty
Dear Dr. Lee,
Writing regarding our interview scheduled for next Monday at 10 AM. Just received a jury duty summons requiring attendance that morning.
Would you be able to reschedule for Tuesday or Wednesday instead? Available both days between 8 AM and 6 PM to accommodate your schedule.
Thank you for your flexibility with this civic obligation. Eager to discuss my qualifications for the Research Scientist position.
Kind regards,
Rachel Kim
9. Schedule Mix-up With Quick Correction
Subject: Urgent Rescheduling Request – Schedule Conflict
Dear Ms. Brown,
Writing to apologize for a scheduling error regarding our 1 PM interview tomorrow. Another commitment was incorrectly marked in my calendar for that time.
Could we possibly move the interview to 3 PM tomorrow? Also available Thursday morning between 9 AM and noon if that works better for you.
Thank you for understanding this mistake. Looking forward to sharing my experience for the Financial Analyst role.
Best regards,
Thomas Wright
10. Flight Delay With Alternative Options
Subject: Interview Rescheduling Needed – Travel Delay
Dear Mr. Davidson,
Writing about our scheduled interview tomorrow at 9 AM. My return flight has been delayed due to mechanical issues, and the next available flight arrives tomorrow afternoon.
Could we reschedule for Thursday or Friday? Available any time both days, or we could arrange a video call if that better suits your schedule.
Thank you for your understanding of this travel situation. Very excited to discuss the Operations Manager position with you.
Sincerely,
Maria Santos
11. Power Outage Before Virtual Meeting
Subject: Virtual Interview Rescheduling – Power Outage
Dear Ms. Taylor,
Writing regarding our virtual interview scheduled for 2 PM today. A widespread power outage is affecting my area, with restoration estimated at 6-8 hours.
Would you be open to rescheduling for tomorrow morning? Available any time between 8 AM and noon, or we could find a time later this week.
Thank you for your understanding of this unexpected situation. Looking forward to discussing the UX Designer role.
Best regards,
Andrew Chen
12. Professional Development Conflict
Subject: Interview Rescheduling Request – Professional Training
Dear Dr. Martinez,
Writing about our interview scheduled for Thursday at 11 AM. A mandatory professional certification exam has been scheduled for that morning.
Would it be possible to meet Friday instead? Available any time after 1 PM, or we could look at times early next week.
Thank you for considering this request. Really looking forward to discussing the Clinical Research position.
Kind regards,
Sarah Johnson
13. Medical Test With Short Notice
Subject: Request to Reschedule – Urgent Medical Test
Dear Mr. Thompson,
Writing about our 10 AM interview tomorrow. Just received a call from my doctor’s office about an urgent medical test that can only be done tomorrow morning.
Could we reschedule for later this week? Available Thursday or Friday between 1 PM and 5 PM.
Thank you for your understanding of this medical situation. Excited to share my ideas for the Product Manager role.
Best regards,
Michael Lee
14. Family Member Hospital Visit
Subject: Interview Rescheduling – Family Medical Emergency
Dear Ms. Richards,
Writing to request rescheduling our 3 PM interview today. A close family member has been admitted to the hospital, requiring immediate attention.
Would it be possible to move our meeting to early next week? Available Monday through Wednesday, any time between 9 AM and 4 PM.
Thank you for your consideration during this family situation. Looking forward to discussing the HR Manager position.
Sincerely,
David Cohen
15. Professional Reference Meeting
Subject: Interview Time Change Request
Dear Mr. Wilson,
Writing regarding our interview tomorrow at 1 PM. A meeting with a key professional reference has been scheduled during that time.
Could we move our discussion to 3 PM tomorrow? Also available Friday morning between 9 AM and noon if that works better.
Thank you for considering this timing change. Eager to discuss my background for the Business Analyst role.
Best regards,
Jennifer Park
16. School Emergency With Child
Subject: Urgent Rescheduling Request – School Emergency
Dear Dr. Anderson,
Writing about our 2 PM interview today. My child’s school just called requesting immediate pickup due to illness.
Would you be able to reschedule for tomorrow? Available any time after 10 AM, or we could find a time later this week.
Thank you for your understanding of this parental responsibility. Looking forward to discussing the Teaching position.
Kind regards,
Robert Kim
17. Car Accident On Way to Interview
Subject: Urgent – Need to Reschedule Interview
Dear Ms. Phillips,
Writing about our interview scheduled for 11 AM today. Just had a minor car accident on the way to your office.
Once things are sorted here, would it be possible to meet tomorrow? Available any time after 1 PM, or we could look at Thursday.
Thank you for your understanding of this unexpected situation. Still very excited about the Marketing Specialist opportunity.
Best regards,
Amanda Torres
18. Public Transportation Strike
Subject: Interview Rescheduling – Transit Strike
Dear Mr. Chang,
Writing regarding our interview scheduled for tomorrow at 9 AM. A sudden public transportation strike has been announced for tomorrow.
Would you consider a virtual interview at the same time? Otherwise, could we reschedule for next week after the strike ends?
Thank you for your flexibility with this situation. Looking forward to discussing the Data Analyst position.
Sincerely,
Jessica Murphy
19. Building Emergency at Current Workplace
Subject: Interview Rescheduling Request – Work Emergency
Dear Ms. Foster,
Writing about our 4 PM interview today. A building emergency at my current workplace requires all staff to stay until the situation resolves.
Could we reschedule for tomorrow morning? Available any time between 8 AM and noon, or later this week if that works better.
Thank you for understanding this work obligation. Excited to discuss the Project Coordinator role with you.
Best regards,
Kevin Zhang
20. Last-Minute Court Appearance
Subject: Urgent Interview Rescheduling – Court Appearance
Dear Dr. Nelson,
Writing regarding our interview scheduled for tomorrow at 10 AM. Just received notice of a mandatory court appearance during that time.
Would you be able to reschedule for Thursday or Friday? Available both days between 1 PM and 5 PM.
Thank you for your consideration of this legal obligation. Looking forward to discussing the Legal Assistant position.
Kind regards,
Michelle Rodriguez
Wrapping Up
A good apology email needs the right mix of genuine regret and professionalism. Stay respectful, give clear reasons without sharing too much detail, and suggest specific new times. Send the email right away after learning about the needed change. This shows you value the interviewer’s time and helps keep your professional standing strong.
Using these templates as guides while adding your own details will help you handle the situation well. Make sure your message stays both apologetic and confident, showing you’re still the right person for the job despite this temporary change.