Mistakes can happen to anyone, especially during busy business hours where quick responses are needed. Typos can appear even after careful proofreading, putting you in a position where you need to fix the error and keep your professional reputation strong.
These email templates give you the right words to handle typo situations smoothly and professionally while maintaining your credibility. Each template provides specific language to resolve things with your recipients and turn an uncomfortable situation into a chance to show your commitment to quality.
Sample Apology Emails
These email templates will guide you through addressing typos professionally and effectively.
1. Quick Correction for Internal Team Email
Subject: Correction to Previous Email – Team Meeting Time
Dear Team,
A typo appeared in my previous email about tomorrow’s team meeting. The correct meeting time is 2:00 PM EST, not 3:00 PM EST as stated.
This correction ensures everyone can attend at the right time. Please update your calendars accordingly. Your time is valuable, and accurate scheduling information helps us make the most of it.
Thank you for your understanding.
Best regards,
Sarah Thompson
2. Formal Apology to Client for Contract Error
Subject: Important Correction – Contract Details
Dear Mr. Anderson,
This email addresses a typographical error in the contract sent to you earlier today. On page 3, Section 4.2, the project completion date should read “December 15, 2025” rather than “December 15, 2024”.
A revised contract with the correct date will arrive in your inbox within the next hour. Please use this updated version for your records and discard the previous document. The quality of our business documentation shows our commitment to excellence, and we take full responsibility for this oversight.
Thank you for bringing this to our attention.
Sincerely,
Michael Roberts
Senior Account Manager
3. Price Correction in Marketing Email
Subject: Price Correction – Holiday Special Offer
Dear Valued Customer,
We need to correct a typing error in our previous promotional email. The holiday special price for our Premium Package should have been listed as $499, not $49.
We apologize for any confusion this may have caused. To make up for this mistake, we’re offering a special 15% discount code (HOLIDAY15) valid for the next 48 hours on any Premium Package purchase.
Thank you for your understanding.
Best wishes, The Marketing Team ABC Solutions
4. Name Spelling Correction
Subject: Correcting the Spelling of Your Name
Dear Ms. Kaur,
Please accept my apologies for misspelling your name as “Kuar” in our previous correspondence. Getting someone’s name right shows respect, and we failed to meet this basic standard.
Rest assured, we have updated our records with the correct spelling. Moving forward, all communications will reflect the proper spelling of your name. Your business means a lot to us, and we aim to treat you with the utmost respect.
Thank you for your graciousness in this matter.
Warm regards, David Chen Customer Relations Manager
5. Product Specification Correction
Subject: Updated Product Specifications – Correction Notice
Dear Valued Partner,
This email corrects an error in the product specifications shared yesterday. The correct weight of Model XR-200 is 2.5 kg, not 25 kg as previously stated.
We understand this information is crucial for your inventory planning and apologize for any confusion. The updated specification sheet attached to this email contains the correct information. Please replace the previous version with this one.
Your trust in our accuracy matters greatly.
Best regards, Technical Support Team Manufacturing Solutions Inc.
6. Date Correction for Event Registration
Subject: Event Date Correction – Annual Conference
Dear Conference Registrant,
We need to correct the date listed in your registration confirmation email. The Annual Technology Conference will take place on Tuesday, October 12, 2025, not October 21 as previously stated.
All other details remain the same. We appreciate your prompt attention to this correction and hope this gives you enough time to adjust your schedule accordingly. Your attendance matters to us.
Thank you for your understanding.
Kind regards, Conference Planning Committee
7. Link Correction in Newsletter
Subject: Correction – Newsletter Download Link
Dear Subscriber,
The download link for our latest white paper in today’s newsletter contained a typo. As a result, you might have encountered an error message when trying to access the document.
Below is the correct link that will take you directly to the white paper. We value your time and apologize for any frustration this may have caused. The content awaits your review.
[Correct Link]
Best regards, Content Team Digital Solutions Group
8. Location Address Correction
Subject: Important Venue Address Correction
Dear Workshop Participant,
The street number in our previous email about the workshop location needs correction. The correct address is 425 Oak Street, not 245 Oak Street.
Please note this change to ensure you arrive at the right location next week. We have also attached an updated map with the correct address marked. Your punctual arrival helps us start the session on time.
Thank you for your attention to this detail.
Regards, Workshop Coordination Team
9. Phone Number Correction
Subject: Updated Contact Information
Dear Ms. Rodriguez,
The phone number listed in my previous email contained a typo. My correct direct line is (555) 123-4567, not (555) 123-4577.
Please update your records with this correct number. Maintaining clear communication channels helps us serve you better, and we want to ensure you can reach us whenever needed.
Thank you for noting this correction.
Best wishes, Jennifer Lee Account Executive
10. Project Timeline Correction
Subject: Project Timeline Update – Date Correction
Dear Project Stakeholders,
A typing error appeared in the project timeline document shared during yesterday’s meeting. Phase 2 completion date should read “March 15” rather than “May 15”.
This correction affects our milestone planning. Please review the attached updated timeline and adjust your team’s schedules accordingly. Meeting our deadlines requires accurate information.
Thank you for your flexibility.
Best regards, Project Management Office
11. Quote Amount Correction
Subject: Correction to Quote #12345
Dear Mr. Baker,
We noticed a decimal point error in the quote sent this morning. The correct total amount should be $1,250.00, not $12,500.00.
The attached revised quote shows the correct amount. Please use this version for your records and discard the previous one. Accurate pricing helps both parties plan effectively.
Thank you for your patience.
Kind regards, Sales Team Quality Products Ltd.
12. Department Extension Correction
Subject: Updated Department Extension Numbers
Dear Staff,
The HR department’s extension number listed in this morning’s internal directory update contained an error. The correct extension is 2345, not 2354.
Please make this correction in your contacts. Quick access to the right department helps maintain smooth operations throughout our organization.
Thank you for updating your records.
Best regards, Office Administration
13. Software Version Correction
Subject: Software Version Number Correction
Dear Beta Users,
The version number mentioned in the release notes needs correction. You should be testing Version 3.4.2, not Version 3.2.4 as stated in the previous email.
This distinction matters for bug reporting and documentation. Please reference the correct version number in all communications about the beta test.
Thank you for your participation.
Regards, Development Team
14. Course Code Correction
Subject: Important Course Registration Update
Dear Students,
The course code provided in the registration email requires correction. The correct code for Advanced Statistics is STAT401, not STAT410.
Please use the correct code when completing your registration. Using the right course code ensures you enroll in your intended class and receive proper credit.
Thank you for your attention to this detail.
Best regards, Registrar’s Office
15. Shipping Weight Correction
Subject: Updated Shipping Information
Dear Customer,
We need to correct the package weight stated in your shipping confirmation. The correct weight is 5 lbs, not 15 lbs, which affects the shipping cost.
A revised invoice reflecting the correct shipping charge will arrive shortly. We appreciate your understanding as we process this adjustment.
Thank you for your patience.
Best wishes, Shipping Department
16. Room Number Correction
Subject: Meeting Room Change Notice
Dear Attendees,
The room number for tomorrow’s presentation contained a typo. We will meet in Room 302, not Room 320 as previously stated.
The corrected room sits on the same floor but in the east wing rather than the west wing. This update helps ensure everyone arrives at the right location.
Thank you for noting this change.
Regards, Facilities Management
17. Website URL Correction
Subject: Correct Website Address for New Portal
Dear Members,
The URL shared for the new member portal contained a typing error. The correct address is www.newportal.com/members, not www.newportal.com/member.
This small difference prevents access, so please bookmark the correct URL. The right address ensures smooth access to your account and benefits.
Thank you for making this update.
Best regards, Member Services
18. Part Number Correction
Subject: Updated Part Number Information
Dear Supply Chain Partners,
We need to correct the part number referenced in today’s inventory request. The correct number is RT-789-B, not RT-798-B.
Please adjust your purchase orders and inventory systems accordingly. Accurate part numbers prevent fulfillment delays and ensure you receive the correct items.
Thank you for your cooperation.
Regards, Procurement Team
19. Email Address Correction
Subject: Contact Email Correction
Dear Partners,
The support email address shared in our last communication contained a typo. The correct address is support@company.com, not suport@company.com.
Please update your contact lists with the correct spelling. Messages sent to the incorrect address bounce back, causing delays in support response.
Thank you for updating your records.
Best wishes, Support Team
20. Discount Code Correction
Subject: Correct Promotional Code
Dear Shoppers,
The discount code in our latest promotional email needs correction. The valid code is SAVE25NOW, not SAVE25NO.
This code gives you the advertised 25% discount on your purchase. We apologize for any failed attempts to use the incorrect code.
Thank you for your understanding.
Best regards, Sales Team
Finishing Up
Writing good apology emails needs attention to detail and a sincere tone. These templates offer starting points, but adding your personal touch makes them work better. Fast responses and clear communication help keep professional relationships strong even after mistakes. Make your message clear, accept responsibility, and give the correct information to fix the situation well.