The best moment has arrived. The candidate who fits your needs has impressed everyone on the team, aced the interviews, and shown they’re perfect for the role. Now comes an equally important step sending them a job offer email that gets them excited about joining your company.
Crafting the perfect “You’re hired” email needs skill and careful attention to detail. Each word should show your company’s values while making the candidate feel valued and welcome. Here’s how to craft these essential messages that can make or break your recruiting success.
“You Are Hired” Email Samples
These practical email templates will help you communicate job offers clearly and professionally while building excitement for new roles.
1. Entry-Level Position Offer Email
Subject: Welcome to ABC Company – Job Offer for Marketing Assistant Position
Dear Sarah Martinez,
We’re thrilled to offer you the position of Marketing Assistant at ABC Company. Your enthusiasm during the interviews and strong analytical skills truly stood out to our team.
Here are the key details of our offer:
- Starting date: January 15, 2025
- Annual salary: $45,000
- Benefits: Medical, dental, vision insurance
- Paid time off: 15 days annually
- Location: Chicago office
To accept this offer, please sign and return the attached employment contract by December 20, 2024. We need your response by this date to prepare everything for your arrival.
Our team looks forward to working with you and helping you grow in your marketing career.
Best regards,
Michael Thompson
HR Manager, ABC Company
2. Senior Management Position Offer Email
Subject: Executive Position Offer – VP of Operations at XYZ Corp
Dear Robert Chen,
Following our recent discussions, XYZ Corporation is pleased to extend you an offer for the position of Vice President of Operations. Your track record of success and leadership philosophy align perfectly with our company’s vision.
The position includes:
- Base salary: $185,000 annually
- Performance bonus: Up to 30% of base salary
- Stock options: 10,000 shares vesting over 4 years
- Comprehensive executive benefits package
- Flexible working arrangements
- Start date: March 1, 2025
Please review the attached compensation package and employment agreement. We request your decision by February 1, 2025.
The board and senior leadership team are excited about the expertise you’ll bring to our operations.
Warm regards, Patricia Williams
Chief Human Resources Officer
XYZ Corporation
3. Remote Position Offer Email
Subject: Job Offer – Senior Software Developer (Remote)
Dear Alex Kumar,
We’re excited to welcome you to the TechFlow team as our new Senior Software Developer. Your technical expertise and remote collaboration skills make you an excellent fit for this position.
Position details:
- Remote work from any location
- Annual salary: $120,000
- Quarterly performance bonuses
- Equipment allowance: $2,500
- Internet reimbursement: $100 monthly
- Flexible working hours
Please find the complete offer package attached. We’d appreciate your response by next Friday to ensure a smooth onboarding process.
Looking forward to having you join our distributed team.
Best wishes,
James Wilson
Technical Hiring Manager
4. Sales Position Offer Email
Subject: Sales Executive Position Offer – Welcome to PowerSales Inc.
Dear Amanda Brown,
Your outstanding sales track record and relationship-building skills have impressed us greatly. We’re pleased to offer you the Sales Executive position at PowerSales Inc.
Your compensation package includes:
- Base salary: $70,000
- Commission structure: 5% on all sales
- Monthly target bonus: $2,000
- Company car allowance
- Health benefits package
- Sales territory: Northeast region
The attached document outlines our commission structure and bonus calculations in detail. Please review and respond with your decision by December 15.
Ready to have you start crushing those sales targets with us!
Regards,
David Miller
Sales Director
5. Creative Position Offer Email
Subject: Offer Letter – Senior Graphic Designer Position
Dear Jordan Lee,
Your portfolio and creative vision left a lasting impression on our team. We’re delighted to offer you the Senior Graphic Designer position at Creative Minds Agency.
Here’s what we’re offering:
- Annual salary: $75,000
- Profit-sharing program
- Creative software allowance
- Professional development fund
- Flexible work schedule
- Start date: February 1, 2025
The attached offer letter contains full details about our benefits package and workplace policies. Please share your decision with us by January 15.
We’re excited to see the creative magic you’ll bring to our projects.
Creative regards,
Sofia Garcia
Creative Director
6. Healthcare Position Offer Email
Subject: Nursing Position Offer – Memorial Hospital
Dear Emily Watson,
Based on your clinical expertise and patient-centered approach, we’re pleased to offer you the Registered Nurse position in our Pediatric Unit at Memorial Hospital.
Your offer includes:
- Hourly rate: $35/hour
- Night shift differential: $5/hour
- Full benefits package
- Continuing education support
- Rotating 12-hour shifts
- Start date: March 15, 2025
Please review the attached employment contract and provide your response by February 28. We’ll need time to arrange your orientation schedule.
Our nursing team looks forward to working alongside you.
Sincerely,
Dr. Susan Chen
Nursing Director
7. Technical Position Offer Email
Subject: Systems Engineer Offer – NextGen Technologies
Dear Rahul Patel,
Your technical knowledge and problem-solving abilities make you the perfect candidate for our Systems Engineer position. We’re excited to offer you this role at NextGen Technologies.
The position offers:
- Annual salary: $95,000
- Quarterly technical certifications bonus
- Remote work options
- Health and retirement benefits
- Professional development budget
- Start date: January 30, 2025
Please review the detailed offer letter attached and let us know your decision by January 10. We’re eager to have you join our technical team.
Looking forward to your response,
Mark Thompson
Technical Director
8. Academic Position Offer Email
Subject: Assistant Professor Position – Department of Economics
Dear Dr. Sarah Collins,
The Search Committee and Department of Economics at State University are pleased to offer you the position of Assistant Professor, beginning Fall semester 2025.
Your appointment includes:
- Academic year salary: $82,000
- Research funding: $10,000 annually
- Moving allowance: $5,000
- Teaching load: 2/2
- Office space and equipment
- Full university benefits
The formal offer letter from the Dean’s office is attached. Please indicate your acceptance by January 30 to allow time for course scheduling.
We look forward to your contributions to our department.
Best regards,
Dr. Richard Martinez
Department Chair
9. Internship Offer Email
Subject: Summer Internship Offer – Marketing Department
Dear Tyler Brooks,
Your energy and fresh perspective impressed everyone during the interview process. We’re happy to offer you a summer marketing internship position at Global Brands Inc.
Internship details:
- Duration: June 1 – August 31, 2025
- Hourly rate: $20
- Hours: 40 per week
- Department: Digital Marketing
- Location: Downtown office
- Mentorship program included
Please confirm your acceptance by March 15 to secure your spot in our summer program.
Ready to help you kick-start your marketing career!
Best,
Lisa Wong
Internship Coordinator
10. Contract Position Offer Email
Subject: Contract Web Developer Position – 6 Months
Dear Miguel Santos,
Your portfolio and technical assessment results were outstanding. We’d like to offer you a 6-month contract position as Web Developer at Digital Solutions Ltd.
Contract terms:
- Duration: 6 months
- Hourly rate: $65
- Hours: 40 per week
- Project focus: E-commerce platform
- Remote work option
- Possible extension based on performance
The complete contract is attached for your review. Please respond with your decision by next Wednesday.
Looking forward to having you on the project.
Regards,
Tom Baker
Project Manager
11. Part-Time Position Offer Email
Subject: Part-Time Retail Manager Offer – Fashion Forward
Dear Jessica Chen,
Your retail experience and leadership skills make you the perfect fit for our Part-Time Retail Manager position at Fashion Forward. We’re pleased to extend you this offer.
Position details:
- Hours: 25 per week
- Hourly rate: $22
- Employee discount: 40%
- Flexible scheduling
- Holiday bonus program
- Start date: December 1, 2024
Please review the attached schedule and compensation details. We need your response by November 20 to prepare for the holiday season.
Excited to have you lead our retail team.
Best regards,
Maria Rodriguez
Store Director
12. Executive Assistant Offer Email
Subject: Executive Assistant Position Offer – CEO’s Office
Dear Laura Thompson,
Your organizational skills and professional demeanor stood out during the interview process. We’re pleased to offer you the Executive Assistant position supporting our CEO at Global Enterprises.
The role includes:
- Annual salary: $65,000
- Performance bonus
- Full benefits package
- Travel opportunities
- Professional development
- Start date: February 15, 2025
Please review the attached detailed offer and respond by February 1. We’ll need time to coordinate the handover with our current EA.
Looking forward to your contribution to our executive team.
Best,
Hannah Kim
HR Director
13. Customer Service Position Offer Email
Subject: Customer Success Specialist Offer – TechSupport Inc.
Dear Kevin Wong,
Your communication skills and customer-first mindset impressed our entire team. We’re excited to offer you the Customer Success Specialist position at TechSupport Inc.
Your package includes:
- Base salary: $48,000
- Monthly performance bonuses
- Health insurance
- Paid training program
- Career advancement opportunities
- Start date: January 8, 2025
The complete offer package is attached. Please share your decision with us by December 20.
Ready to have you join our customer success team!
Warm regards,
Robert Chen
Customer Success Manager
14. Research Position Offer Email
Subject: Research Scientist Position – BioTech Labs
Dear Dr. Maya Patel,
Your research experience and innovative approach to problem-solving make you an excellent fit for our team. We’re pleased to offer you the Research Scientist position at BioTech Labs.
The position offers:
- Annual salary: $90,000
- Research budget: $50,000
- Publication support
- Conference attendance
- Lab equipment access
- Start date: April 1, 2025
Please review the attached research proposal and employment terms. We look forward to your response by March 15.
Excited to have you lead our research initiatives.
Best regards,
Dr. James Wilson
Research Director
15. Legal Position Offer Email
Subject: Associate Attorney Position – Smith & Partners
Dear Rachel Goldman,
Your legal expertise and client-focused approach align perfectly with our firm’s values. We’re pleased to offer you an Associate Attorney position at Smith & Partners.
Your offer includes:
- Base salary: $125,000
- Billable hours bonus structure
- Bar association dues covered
- CLE allowance
- Health and retirement benefits
- Start date: March 1, 2025
The formal offer letter and partnership track details are attached. Please provide your decision by February 15.
Looking forward to your contributions to our legal team.
Regards,
William Smith
Managing Partner
16. Project Management Position Offer Email
Subject: Senior Project Manager Offer – BuildRight Construction
Dear Carlos Martinez,
Your construction management experience and leadership abilities make you the ideal candidate for our Senior Project Manager position. We’re excited to offer you this role at BuildRight Construction.
Position details:
- Annual salary: $110,000
- Project completion bonuses
- Company vehicle
- Safety certification training
- Full benefits package
- Start date: February 1, 2025
Please review the attached project portfolio and compensation details. We need your response by January 15.
Ready to have you leading our construction projects.
Best wishes,
Frank Thompson
Operations Director
17. Human Resources Position Offer Email
Subject: HR Manager Position Offer – Global Solutions
Dear Ashley Parker,
Your strategic approach to talent management and employee relations impressed our leadership team. We’re pleased to offer you the HR Manager position at Global Solutions.
The role includes:
- Annual salary: $85,000
- Performance bonus
- SHRM certification support
- Leadership development
- Comprehensive benefits
- Start date: March 15, 2025
The complete offer package and HR initiatives overview are attached. Please share your decision by March 1.
Looking forward to your leadership in our HR department.
Best regards,
Jennifer Lee
VP of Human Resources
18. Financial Position Offer Email
Subject: Financial Analyst Position – Investment Partners
Dear Michael Zhang,
Your financial modeling skills and analytical abilities make you an excellent addition to our team. We’re excited to offer you the Financial Analyst position at Investment Partners.
Your offer includes:
- Base salary: $80,000
- Annual bonus potential
- CFA exam support
- Bloomberg terminal access
- Professional development
- Start date: January 22, 2025
Please review the attached compensation structure and employment terms. We look forward to your response by January 8.
Ready to have you join our financial team.
Best,
Sarah Thompson
Finance Director
19. Marketing Position Offer Email
Subject: Digital Marketing Manager Offer – Brand Builders
Dear Rebecca Chen,
Your strategic thinking and creative campaign ideas stood out during the interview process. We’re pleased to offer you the Digital Marketing Manager position at Brand Builders.
The position includes:
- Annual salary: $75,000
- Performance bonuses
- Marketing budget oversight
- Tool subscriptions
- Professional development
- Start date: February 5, 2025
The complete offer package and marketing strategy overview are attached. Please provide your decision by January 20.
Looking forward to your creative leadership.
Best regards,
Daniel Park
Marketing Director
20. IT Support Position Offer Email
Subject: IT Support Specialist Offer – Tech Solutions
Dear Samuel Johnson,
Your technical knowledge and customer service skills make you perfect for our IT Support team. We’re excited to offer you the IT Support Specialist position at Tech Solutions.
Your package includes:
- Annual salary: $55,000
- On-call rotation bonus
- Certification support
- Equipment allowance
- Health benefits
- Start date: January 15, 2025
Please review the attached offer details and support team schedule. We need your response by December 30.
Ready to have you helping our clients succeed.
Best wishes,
Linda Chen
IT Support Manager
Final Thoughts: Writing Job Offer Emails That Get Accepted
Creating effective job offer emails needs clear communication and attention to detail. Each email should show your company culture while clearly stating all important details about the position. Success comes from mixing professionalism with warmth, making sure candidates feel valued while providing all necessary information about their new role.