Arriving at your hotel before the standard check-in time can make your trip much smoother. A well-timed early arrival helps you avoid stress and gives you extra time to prepare for your activities.
Sending an effective early check-in request email might feel challenging, but using the right approach can boost your chances of success. Here are 20 email templates you can use to make your request.
Early Check-in Request Email Samples
These email templates will guide you through making your request professionally and courteously.
1. Basic Early Check-in Request
Subject: Early Check-in Request for Reservation #12345
Dear Guest Services Team,
My wife and arrive at your hotel on June 15th at 10:00 AM due to our early morning flight. Would it be possible to check in earlier than the standard time? We have a reservation under booking number 12345.
We completely understand if an early check-in isn’t possible due to hotel occupancy. In that case, would we be able to store our luggage until the regular check-in time?
Thank you for considering our request.
Best regards, Michael Thompson
2. Business Meeting Early Check-in
Subject: Early Check-in Request – Business Meeting Preparation
Dear Hotel Staff,
My name is Sarah Chen, and I have a reservation at your hotel for next Tuesday (Booking #678910). I’m writing because I have an important business meeting at 2:00 PM and need to prepare beforehand.
Would it be possible to check in around 11:00 AM? This would allow me time to settle in and prepare for my meeting. If early check-in isn’t available, I’d appreciate any suggestions for alternative arrangements.
Thank you for your help with this matter.
Kind regards, Sarah Chen
3. International Flight Arrival
Subject: Early Check-in Query – International Arrival
Dear Guest Relations Team,
I’m reaching out regarding my upcoming stay at your hotel (Reservation #246810). My flight from London lands at 7:30 AM local time on March 3rd, and I expect to reach the hotel by 9:00 AM.
Given the long-haul flight, I would greatly appreciate the possibility of an early check-in. I understand this might depend on room availability and am happy to pay any associated fees.
Looking forward to your response.
Best wishes, David Williams
4. Family Travel with Young Children
Subject: Early Check-in Request for Family Stay
Dear Guest Services,
We are a family of four staying at your hotel starting July 8th (Booking #135790). We’re traveling with two small children ages 3 and 5, and our flight arrives at 8:45 AM.
Would it be possible to arrange an early check-in around 10:30 AM? The children will need to rest after the journey, and having access to the room would be incredibly helpful.
Thank you for considering our family’s needs.
Warm regards, Rachel Martinez
5. Special Occasion Stay
Subject: Early Check-in Request – Anniversary Celebration
Dear Hotel Team,
My husband and I are celebrating our 25th anniversary at your hotel this weekend (Reservation #579135). We have dinner reservations at 6:00 PM and would love some extra time to prepare.
Is there any chance we could check in at 1:00 PM instead of the regular time? We’d be happy to upgrade our room if that helps secure an early check-in.
Thank you for your consideration.
Best regards, Linda and Robert Peterson
6. Medical Appointment Accommodation
Subject: Early Check-in Request – Medical Appointment
Dear Guest Services Department,
I have a reservation for next Wednesday (Booking #864213) and need to attend a medical appointment at the nearby hospital at 2:00 PM. My appointment requires me to rest immediately afterward.
Would it be possible to check in around 11:00 AM? This timing would help ensure I can rest properly before and after the appointment.
Thank you for your understanding.
Sincerely, James Cooper
7. Wedding Preparation Request
Subject: Early Check-in for Wedding Party
Dear Hotel Management,
Our wedding party has several rooms booked for September 15th (Group Booking #789456). As the bride and bridesmaids need to start hair and makeup early, we’re hoping to check in around 10:00 AM.
We understand this is several hours before standard check-in time. Would this be possible for at least the bridal suite? We’re happy to discuss any additional charges.
Many thanks, Emma Sullivan
8. Conference Attendee Request
Subject: Early Check-in Request – Tech Conference Attendee
Dear Front Desk Team,
I’m attending the Tech Summit at your convention center and have a room booked for Monday (Reservation #951753). The conference begins at 1:00 PM, and I’d like to freshen up beforehand.
Could you please let me know if an early check-in around 11:00 AM would be possible? I’m happy to be flexible with room type if it helps accommodate this request.
Thank you for your assistance.
Best regards, Thomas Lee
9. Senior Travelers Request
Subject: Early Check-in Request for Senior Guests
Dear Guest Services,
My parents, both in their 80s, will be staying at your hotel next month (Booking #357159). They arrive on a morning train at 9:30 AM and would benefit greatly from settling in early.
Would you be able to accommodate an early check-in around 11:00 AM? They would really appreciate having time to rest after their journey.
Thank you for your consideration.
Kind regards, Patricia Morgan
10. Red-eye Flight Arrival
Subject: Early Check-in Query – Red-eye Flight Arrival
Dear Hotel Staff,
I’m writing about my reservation for Friday (Booking #159753). My red-eye flight lands at 6:30 AM, and I’ll likely reach the hotel by 8:00 AM.
Is there any possibility of checking in early? After an overnight flight, having access to a room would be incredibly helpful. Happy to pay any additional fees required.
Thanks for your help.
Regards, Mark Anderson
11. Multiple Room Group Request
Subject: Early Check-in for Corporate Group
Dear Reservations Team,
Our company has booked five rooms for next Thursday (Group Reservation #753159). Our team arrives on the 7:00 AM flight for a client meeting at 2:00 PM.
Would it be possible to arrange early check-in for these rooms around 9:30 AM? We need time to prepare presentation materials and refresh before the meeting.
Thank you for your attention to this request.
Best regards, Jennifer White Sales Director
12. Event Speaker Request
Subject: Early Check-in Request – Keynote Speaker
Dear Guest Relations,
As the keynote speaker for tomorrow’s Business Leadership Summit at your hotel (Booking #951357), I need some time to prepare before my 3:00 PM presentation.
Would it be possible to check in at 11:00 AM? This would allow me adequate time to set up and review my materials in a quiet space.
Thank you for considering this request.
Best regards, Dr. Samuel Rodriguez
13. Photography Session Preparation
Subject: Early Check-in Request for Photo Shoot
Dear Hotel Team,
I have a reservation for next Saturday (Booking #357951) and will be using the room to prepare for a professional photo shoot nearby.
Since hair and makeup start early, would it be possible to check in at 10:00 AM? This timing would help ensure everything stays on schedule for the day.
Thank you for your consideration.
Best wishes, Michelle Chang
14. Mobility Assistance Request
Subject: Early Check-in Request – Mobility Considerations
Dear Guest Services,
I have a reservation for Tuesday (Booking #159357) and use a mobility aid. My transport service can only drop me off at 10:30 AM.
Would early check-in be possible? This would help me avoid waiting in the lobby for an extended period. I understand if this depends on room availability.
Thank you for your help.
Kind regards, George Bennett
15. Weather-related Request
Subject: Early Check-in Due to Weather Forecast
Dear Hotel Staff,
I have a booking for this Sunday (Reservation #753951). With heavy rain forecast for the afternoon, I’m hoping to arrive earlier than planned.
Would it be possible to check in around 11:00 AM? This would help me avoid traveling during the worst of the weather. I’m happy to pay any early check-in fees.
Thank you for your consideration.
Best regards, Karen Martinez
16. Pre-cruise Stay Request
Subject: Early Check-in Before Cruise Departure
Dear Guest Relations Team,
My family has a reservation this Saturday (Booking #951753) before our cruise departure. Since we need to handle some last-minute shopping, we’re hoping to arrive early.
Could we possibly check in at 10:30 AM? This would give us time to organize our things before heading to the shops. We understand if this isn’t possible.
Thank you for your help.
Warm regards, The Johnson Family
17. Pet Travel Accommodation
Subject: Early Check-in Request – Traveling with Pet
Dear Hotel Team,
We have a reservation for next Friday (Booking #357159) and are traveling with our dog. After a long car journey, we’d like to settle him as soon as possible.
Would an early check-in around 11:00 AM be possible? We’ve booked a pet-friendly room and understand any associated fees.
Thank you for considering our request.
Best regards, Timothy and Susan Clarke
18. Interview Preparation
Subject: Early Check-in for Job Interview
Dear Guest Services,
I have a room booked for Monday (Reservation #753159) and have a job interview at 3:00 PM. To prepare properly, I’m hoping to check in earlier than the standard time.
Would it be possible to access the room around 11:30 AM? This would allow me adequate time to iron my clothes and prepare for the interview.
Thank you for your consideration.
Best regards, Alex Thompson
19. Cultural Event Attendance
Subject: Early Check-in Request – Festival Attendance
Dear Hotel Staff,
We have a booking for July 12th (Reservation #951357) to attend the Cultural Festival. Since the main events begin at 2:00 PM, we’re hoping to check in early.
Would it be possible to arrive at 10:00 AM? This would give us time to settle in and change into traditional attire for the festival.
Thank you for your help.
Kind regards, Maria and Juan Garcia
20. Post-Surgery Recovery
Subject: Early Check-in Request – Medical Recovery
Dear Guest Relations Team,
I have a reservation for next Wednesday (Booking #753951) following an outpatient procedure. My discharge time is scheduled for 10:00 AM.
Would it be possible to check in early around 11:00 AM? My doctor has advised rest immediately after the procedure, and having access to the room would be very helpful.
Thank you for your understanding.
Sincerely, Patricia Wilson
Final Thoughts: Request Emails for Early Hotel Check-in
These email templates demonstrate effective ways to ask for early check-in clearly and professionally. Each situation calls for a specific approach, but staying polite and explaining your reasons clearly will help your case. Make your message brief, specific about timing, and show appreciation for the staff’s help. Use these templates as guides to create an email that fits your needs.