Starting a new job search brings mixed feelings – excitement paired with anticipation. A well-written confirmation email shows potential employers your professionalism, organization skills, and genuine interest in the position.
Your email response can create a great first impression before your actual meeting. These samples will guide you through writing perfect interview confirmation emails that highlight your professionalism.
Email Samples Confirming Interview
The following email samples will help you send professional and confident interview confirmations.
1. Standard Professional Response
Subject: Interview Confirmation – Marketing Manager Position – Jane Smith
Dear Mr. Thompson,
Thank you for inviting me to interview for the Marketing Manager position at ABC Company. This email confirms my attendance at the interview scheduled for Tuesday, March 15, at 2:00 PM at your downtown office.
Please let me know if you need any additional information from me before the interview. Also, could you kindly provide details about parking options near your building? Looking forward to meeting you and discussing how my skills align with your team’s needs.
Best regards, Jane Smith
2. Remote Interview Confirmation
Subject: Zoom Interview Confirmation – Software Developer Role – Alex Johnson
Dear Ms. Rodriguez,
Thank you for scheduling the video interview for the Software Developer position. This message confirms my participation in the Zoom interview on Thursday, March 17, at 10:00 AM EST.
Could you please confirm whether there will be any technical requirements besides Zoom? Should I prepare any code samples to share during the interview? Looking forward to demonstrating my development expertise and learning more about the role.
Kind regards, Alex Johnson
3. Panel Interview Acknowledgment
Subject: Panel Interview Confirmation – Senior Account Executive – Michael Chen
Dear Dr. Williams,
Thank you for arranging the panel interview for the Senior Account Executive position. This email confirms my attendance on Monday, March 21, at 3:00 PM at your corporate headquarters.
You mentioned there will be four panel members present. Would it be possible to know their names and roles beforehand? This would help me prepare relevant examples of my work experience. Also, should I bring extra copies of my resume and portfolio?
Best regards, Michael Chen
4. Next-Day Interview Response
Subject: Interview Confirmation for Tomorrow – Customer Service Manager – Sarah Brown
Dear Ms. Anderson,
Thank you for the quick arrangement of the interview for the Customer Service Manager role. This email confirms my attendance tomorrow, March 14, at 9:00 AM at your retail location.
Since the interview is tomorrow morning, please let me know if there are any specific materials or documents you need me to bring along. Also, what would be the best entrance to use at the mall location?
Regards, Sarah Brown
5. Multi-Round Interview Confirmation
Subject: Second Round Interview Confirmation – Financial Analyst – David Lee
Dear Mr. Harrison,
Thank you for advancing me to the second round of interviews for the Financial Analyst position. This email confirms my attendance on Wednesday, March 23, at 1:00 PM at your midtown office.
You mentioned this round would include a practical assessment. Could you share more details about what the assessment will involve? This will help me prepare appropriately. Also, what is the expected duration of this interview round?
Best regards, David Lee
6. Group Interview Confirmation
Subject: Group Interview Confirmation – Graduate Program – Rachel Martinez
Dear Dr. Peterson,
Thank you for inviting me to the group interview session for your Graduate Program. This email confirms my participation on Friday, March 25, at 11:00 AM at your training center.
Could you please advise on the group size and format of the session? Also, should we prepare any specific examples or case studies to discuss during the interview? Looking forward to meeting you and the other candidates.
Kind regards, Rachel Martinez
7. Technical Interview Confirmation
Subject: Technical Interview Confirmation – Systems Engineer – Tom Wilson
Dear Ms. Chang,
Thank you for scheduling the technical interview for the Systems Engineer role. This email confirms my attendance on Tuesday, March 29, at 4:00 PM at your tech campus.
You mentioned there would be a whiteboarding session. Would it be helpful to bring my laptop with examples of previous projects? Also, could you share the main technical areas that will be covered during the interview?
Best regards, Tom Wilson
8. Informal Company Culture Response
Subject: Interview Confirmation – Creative Designer – Emma Thompson
Dear Sam,
Thanks for setting up the interview for the Creative Designer position. This email confirms my visit to your studio on Thursday, March 31, at 10:30 AM.
You mentioned your team has a casual environment. Would it be okay to bring my digital portfolio on my tablet? Also, will there be an opportunity to meet some of the design team members during the visit?
Cheers, Emma Thompson
9. International Time Zone Confirmation
Subject: Virtual Interview Confirmation – Project Manager – Robert Kim
Dear Mrs. Bennett,
Thank you for arranging the virtual interview for the Project Manager position. This email confirms my attendance on Monday, April 4, at 9:00 AM PST (5:00 PM GMT).
Could you please confirm which video platform we’ll be using? Also, would it be helpful to prepare a brief presentation about my project management experience? Looking forward to our conversation across time zones.
Best regards, Robert Kim
10. Assessment Day Confirmation
Subject: Assessment Day Confirmation – Management Trainee – Lisa Chen
Dear Mr. Roberts,
Thank you for inviting me to the assessment day for the Management Trainee program. This email confirms my attendance on Wednesday, April 6, from 9:00 AM to 5:00 PM at your corporate training center.
Could you please provide more details about the day’s schedule and any materials I should prepare? Also, will lunch be provided, or should I make my own arrangements?
Best regards, Lisa Chen
11. Follow-Up Interview Confirmation
Subject: Follow-Up Interview Confirmation – Sales Director – James Miller
Dear Ms. Thompson,
Thank you for inviting me back for a follow-up interview for the Sales Director position. This email confirms my attendance on Friday, April 8, at 2:30 PM at your executive office.
You mentioned meeting with the regional team this time. Would it be useful to prepare a brief presentation of my sales strategy ideas? Also, what additional documentation should I bring along?
Best regards, James Miller
12. On-Site Skills Test Confirmation
Subject: Skills Test and Interview Confirmation – Executive Chef – Maria Garcia
Dear Mr. Laurent,
Thank you for scheduling the practical skills test and interview for the Executive Chef position. This email confirms my attendance on Monday, April 11, at 10:00 AM at your restaurant.
Could you please confirm if I need to bring my own knives and uniforms? Also, what specific dishes or techniques would you like me to demonstrate during the practical test?
Kind regards, Maria Garcia
13. Multiple Location Interview Confirmation
Subject: Multi-Site Interview Confirmation – Regional Manager – Kevin Park
Dear Dr. Stevens,
Thank you for arranging the interviews across different locations for the Regional Manager position. This email confirms my attendance for both sessions Tuesday, April 12, at 10:00 AM at the downtown office and 2:00 PM at the suburban location.
Would you mind providing directions between the two locations? Also, should I prepare different presentations for each team I’ll be meeting?
Best regards, Kevin Park
14. Short Notice Interview Confirmation
Subject: Tomorrow’s Interview Confirmation – Content Writer – Ashley Wong
Dear Mr. Martinez,
Thank you for the opportunity to interview for the Content Writer position on such short notice. This email confirms my attendance tomorrow, April 13, at 11:00 AM at your media office.
Could you please confirm if there will be a writing test during the interview? Also, what would be the best way to share my portfolio of published work with you?
Best regards, Ashley Wong
15. Department Transfer Interview Confirmation
Subject: Internal Transfer Interview Confirmation – Marketing Specialist – Daniel Brown
Dear Ms. Jackson,
Thank you for considering my internal transfer application and scheduling an interview for the Marketing Specialist position. This email confirms my attendance on Thursday, April 14, at 3:00 PM in the marketing department.
Should I prepare a presentation about my current role and how it relates to this position? Also, would it be helpful to bring examples of my current projects?
Best regards, Daniel Brown
16. Final Round Interview Confirmation
Subject: Final Interview Confirmation – Operations Manager – Sophie Turner
Dear Mr. Davidson,
Thank you for advancing me to the final round of interviews for the Operations Manager position. This email confirms my attendance on Monday, April 18, at 1:00 PM at your headquarters.
You mentioned meeting with the CEO. Should I prepare a detailed presentation about my vision for the role? Also, what documentation would be useful to bring along?
Best regards, Sophie Turner
17. Lunch Interview Confirmation
Subject: Lunch Interview Confirmation – Business Development Manager – Ryan Cooper
Dear Ms. Phillips,
Thank you for suggesting a lunch interview for the Business Development Manager position. This email confirms my attendance on Wednesday, April 20, at 12:30 PM at The Grand Restaurant.
Could you please confirm the exact location of the restaurant? Also, would this be an appropriate time to discuss my portfolio of past business development successes?
Best regards, Ryan Cooper
18. Weekend Interview Confirmation
Subject: Saturday Interview Confirmation – Retail Supervisor – Hannah Kim
Dear Mr. Santos,
Thank you for accommodating a weekend interview for the Retail Supervisor position. This email confirms my attendance on Saturday, April 23, at 10:00 AM at your flagship store.
Since this is during store hours, should I arrive earlier to observe the store operations? Also, would it be possible to meet some of the current supervisors during my visit?
Best regards, Hannah Kim
19. Educational Institution Interview Confirmation
Subject: Faculty Position Interview Confirmation – Professor of Economics – Dr. Jonathan Reid
Dear Dean Thompson,
Thank you for scheduling an interview for the Professor of Economics position. This email confirms my attendance on Tuesday, April 26, at 9:00 AM at the Faculty Building.
You mentioned giving a sample lecture. Could you please confirm the expected length and topic? Also, what audio-visual equipment will be available in the lecture hall?
Best regards, Dr. Jonathan Reid
20. Seasonal Position Interview Confirmation
Subject: Seasonal Role Interview Confirmation – Summer Program Coordinator – Laura Chen
Dear Ms. Rodriguez,
Thank you for inviting me to interview for the Summer Program Coordinator position. This email confirms my attendance on Thursday, April 28, at 2:00 PM at your community center.
Could you please let me know if you’d like to see examples of previous summer programs I’ve coordinated? Also, would it be useful to bring a draft schedule of potential activities?
Best regards, Laura Chen
Final Thoughts
These email samples showcase essential elements of professional interview confirmations. They show effective communication, careful attention to details, and good business etiquette. Select the format that fits your situation, modify it for your needs, and send it quickly after getting your interview invitation. Sending a clear, well-written confirmation email starts your interview process positively and demonstrates that you value clear, professional communication.