Missing items can make you feel stressed and worried, affecting your daily tasks and well-being. Your chances of getting back something valuable from work, school, or a public place rise significantly with a clear, well-structured email.
Writing effective messages can help recover lost belongings faster. A simple, specific email lets staff spot your item quickly and contact you once they find it. These email samples will guide you through writing messages that lead to successful recoveries.
Lost and Found Email Samples
These email templates will help you handle various lost item cases professionally and get results.
1. Lost Laptop at Airport
Subject: Lost Dell XPS Laptop at Terminal 2 Security (Flight AA1234)
Dear Lost and Found Department,
My name is Sarah Chen, and I left my laptop at the security checkpoint in Terminal 2 on October 12, 2024, around 8:45 AM. I was traveling on American Airlines flight AA1234 to Boston.
The laptop is a Dell XPS 13 in silver with a blue protective case. The serial number is XPS789012. There’s a distinctive scratch near the charging port, and it has a “Save the Bees” sticker on the lid. This laptop contains essential work files, and I’m hoping it has been turned in to your department.
Please contact me at [phone number] or [email address] if you locate it. I can provide additional details to verify ownership.
Thank you for your assistance, Sarah Chen
2. Lost Ring at Restaurant
Subject: Lost Engagement Ring at Mario’s Italian Restaurant – Table 12
Hello,
I dined at Mario’s last night (October 13) from 7:00 PM to 9:00 PM and realized my engagement ring was missing after leaving. We sat at Table 12 in the back corner near the window.
The ring is white gold with a 1-carat round diamond in a six-prong setting. It has three smaller diamonds on each side and an engraving inside that reads “Forever & Always – 06.15.23”.
I’m extremely worried about this ring as it holds great sentimental value. If anyone has found it, please contact me immediately at [phone number] or [email address].
Many thanks for your help, Rebecca Smith
3. Lost Wallet on Bus
Subject: Lost Brown Leather Wallet – Bus Route 42 Evening Service
Dear Transit Lost and Found Team,
I believe I dropped my wallet while riding Bus Route 42 yesterday evening between 5:30 PM and 6:15 PM. I boarded at Main Street Station and got off at Cedar Avenue.
The wallet is brown leather, made by Fossil, and contains my driver’s license, two credit cards, and a library card. There’s also a photo of my dog inside the main compartment. I’ve already frozen my credit cards but really need the other items back.
You can reach me anytime at [email address] or [phone number].
Best regards, James Wilson
4. Lost Phone at Shopping Mall
Subject: Lost iPhone 14 Pro at Riverside Mall Food Court
Dear Mall Management,
I lost my phone while having lunch at the Riverside Mall food court today between 12:00 PM and 1:30 PM. I was sitting near Subway and realized it was missing after leaving the area.
The phone is an iPhone 14 Pro in deep purple with a clear case. The lock screen shows a beach sunset photo. The phone is in lost mode, and a reward will be offered for its safe return.
Please contact my work number at [phone number] if the phone has been turned in.
Thanks for your assistance, Michael Zhang
5. Lost Notebook at Library
Subject: Lost Research Notebook – Third Floor Study Area
Dear Library Staff,
I was studying on the third floor yesterday afternoon from 2:00 PM to 5:00 PM and accidentally left behind my research notebook. I was sitting at desk #307 near the history section.
The notebook is a black Moleskine with red tabs sticking out from the pages. It contains important research notes for my thesis on renewable energy. My name and email are written on the first page.
Please let me know if someone has turned it in. You can reach me at [phone number] or [email address].
Thank you, Laura Martinez
6. Lost Camera at Park
Subject: Lost Canon Camera at Sunset Park – Saturday Afternoon
Hello Park Services,
I visited Sunset Park on Saturday between 3:00 PM and 5:00 PM and lost my camera near the duck pond. The camera is a Canon EOS 80D with a 18-135mm lens attached.
The camera has a black neck strap with “Canon” written in white. The memory card contains family photos from our vacation, which have great personal value to us. The camera’s serial number is CE80D456789.
Please contact me at [email address] or [phone number] if found. A reward will be offered for its return.
Kind regards, David Thompson
7. Lost Backpack at Gym
Subject: Lost Nike Backpack at FitZone Gym – Locker Room
Dear FitZone Staff,
I left my backpack in the men’s locker room yesterday evening around 7:30 PM. I was using locker #224 and may have forgotten to take it out after my workout.
It’s a black Nike backpack with red trim. Inside are my gym clothes, a water bottle with my name on it, and a pair of blue running shoes (size 10). The front pocket contains my gym membership card.
Please contact me at [phone number] or [email address] if you find it.
Thanks, Robert Garcia
8. Lost Glasses at Coffee Shop
Subject: Lost Reading Glasses at Morning Brew Café
Dear Morning Brew Staff,
I think I left my reading glasses on the window table where I was working this morning between 9:00 AM and 11:00 AM. I was sitting at the table near the bookshelf.
The glasses are tortoise shell Ray-Bans with prescription lenses. They’re in a brown leather case with my business card inside. These are my only pair, and I need them for work.
You can reach me at [phone number] or [email address].
Best wishes, Emma White
9. Lost Keys at Hotel
Subject: Lost Car Keys – Room 507 Checkout
Dear Hotel Management,
I checked out of room 507 this morning at 10:00 AM and realized my car keys are missing. I may have left them on the bedside table or in the bathroom.
The keys are on a silver keyring with a black Volkswagen fob, house key, and blue gym membership tag. There’s also a small wooden charm with a cat design.
Please contact me urgently at [phone number] or [email address] if found.
Regards, Thomas Brown
10. Lost Medical Device at Theater
Subject: Lost Hearing Aid at Grand Theater – Saturday Evening Show
Dear Theater Management,
I attended the 7:00 PM showing of “Hamilton” on Saturday and lost my hearing aid. I was sitting in Orchestra Row F, Seat 12, and noticed it was missing after the show.
The hearing aid is beige colored, made by Phonak, with my initials “AK” marked in white on the casing. It’s essential for my daily activities, and I’m hoping someone found it.
Please contact me at [phone number] or [email address] if located.
Thank you, Anna Kim
11. Lost Package at Office Building
Subject: Lost Package – Building B Lobby
Dear Building Management,
A package was delivered to me yesterday at 2:00 PM, but I can’t locate it. The delivery notification shows it was left in Building B’s lobby.
The package is a medium-sized brown box from Amazon with my name on it. The tracking number is AMZ123456789US. It contains time-sensitive medical supplies that I need soon.
Please contact me at [phone number] or [email address] if you find it.
Thanks, Peter Jackson
12. Lost Textbook at Student Center
Subject: Lost Chemistry Textbook – Student Center Study Room
Dear Student Center Staff,
I was studying in Room 204 of the Student Center yesterday from 4:00 PM to 6:00 PM and left my chemistry textbook behind.
The book is “Organic Chemistry 8th Edition” by Smith. My name is written on the inside cover, and there are yellow highlighting marks throughout. My class notes are also tucked inside.
Please contact me at [phone number] or [email address] if found.
Best, Sofia Patel
13. Lost Musical Instrument on Train
Subject: Lost Violin Case – Northbound Express Train #203
Dear Transit Authority,
I left my violin on the northbound express train #203 this morning around 8:30 AM. I got off at Central Station but realized the violin was still in the overhead compartment.
The violin is in a black hard-shell case with two violin-shaped stickers on top. There’s a name tag attached with my contact information. This instrument is very valuable both financially and sentimentally.
Please call me at [phone number] or message [email address] if located.
Sincerely, Daniel Lee
14. Lost Document Folder at Bank
Subject: Lost Red Document Folder – Main Branch
Dear Bank Staff,
I visited your main branch today at 11:00 AM and may have left a red document folder after meeting with my advisor in Office #3.
The folder contains important tax documents, property papers, and bank statements. All documents have my name and account information on them. The folder has a “CONFIDENTIAL” stamp on the cover.
Please contact me at [phone number] or [email address] if found.
Thank you, Maria Rodriguez
15. Lost Sports Equipment at School
Subject: Lost Baseball Equipment Bag – School Gym
Dear Athletic Department,
My son left his baseball equipment bag in the school gym after practice yesterday (October 13) around 5:00 PM.
The bag is a blue Under Armour duffle with “Tigers #23” embroidered on the side. It contains a baseball glove, cleats, and practice uniform. All items are labeled with “Kevin Anderson”.
Please contact me at [phone number] or [email address] if located.
Thank you, Rachel Anderson
16. Lost Medical ID Bracelet at Pool
Subject: Lost Medical Alert Bracelet – Community Pool
Dear Pool Management,
I lost my medical alert bracelet while swimming at the community pool this afternoon between 1:00 PM and 3:00 PM.
The bracelet is stainless steel with red medical symbols on both sides. It has my name and medical condition engraved on it. This is an essential piece of medical identification that I need for safety.
Please contact me at [phone number] or [email address] if found.
Regards, Chris Bennett
17. Lost Artwork at Gallery
Subject: Lost Portfolio Case – Contemporary Gallery Exhibition
Dear Gallery Staff,
I attended the opening reception last night and left my portfolio case near the east wing around 9:00 PM.
The case is black leather with silver clasps, containing several original watercolor paintings and sketches. My business card is in the front pocket. These pieces are part of an upcoming exhibition.
Please contact me at [phone number] or [email address] if located.
Best regards, Ashley Wood
18. Lost Prescription at Pharmacy
Subject: Lost Prescription Paper – Main Street Pharmacy
Dear Pharmacy Staff,
I dropped my prescription paper while waiting in line at your pharmacy today around 2:30 PM.
The prescription is written on blue paper from Dr. Johnson’s office, dated October 13, 2024. It contains important medication details that I need filled today. My name and date of birth are on the paper.
Please contact me at [phone number] or [email address] if found.
Thanks, Mark Taylor
19. Lost Work Badge at Conference
Subject: Lost Employee ID Badge – Tech Conference Hall B
Dear Conference Organizers,
I lost my employee ID badge during the morning session in Hall B, possibly near the refreshment area.
The badge is white with my photo and company logo (Tech Solutions Inc.). It has an RFID chip and my employee number (TS5678) printed on the back. I need this badge to access my workplace.
Please contact me at [phone number] or [email address] if found.
Kind regards, Lisa Wong
20. Lost Pet Tag at Veterinary Clinic
Subject: Lost Dog ID Tag – Happy Paws Vet Clinic
Dear Clinic Staff,
My dog’s ID tag fell off during our visit to your clinic this morning around 10:00 AM.
The tag is heart-shaped and silver, with “Bailey” engraved on the front and my contact information on the back. It also has his microchip number listed. This tag is essential for his safety if he gets lost.
Please contact me at [phone number] or [email address] if found.
Thank you, Karen Miller
Wrap-up: Essential Email Templates for Finding Lost Items
A well-written lost and found email boosts your chances of getting back missing items. Each case needs exact details about what you lost, the location, and your contact information. These email samples show you how to create messages that speed up the return of your belongings. Stay polite yet direct, add specific details, and make your contact details easy to find.