Great email responses start with excellent writing. Your message structure, request phrasing, and closing lines make the difference between getting answers or being ignored. These tested email templates will guide you to create messages that receive the responses you want.
Want better results from your emails? Here’s your complete set of “please let me know” email templates for any situation.
“Please Let Me Know” Email Samples
These email templates are ready for you to use and customize for better responses.
1. Following Up on a Job Application
Subject: Following Up on [Position] Application at [Company Name]
Dear [Hiring Manager’s Name],
Thank you for taking the time to review my application for the [Position] role at [Company Name]. As someone who has followed your company’s growth over the past few years, the opportunity to join your team excites me greatly.
Please let me know if you need any additional information about my background or qualifications. Also, could you share details about the next steps in the hiring process? My schedule is flexible for any interviews you might want to schedule.
Looking forward to hearing from you.
Best regards,
[Your Name]
2. Requesting Project Status Update
Subject: Project Status Update Request – [Project Name]
Hi [Name],
We’re getting close to our project milestone date, and some stakeholders have asked about our progress. Could you send me an update on where things stand with your part of the project?
Please let me know what you’ve completed so far and if there are any roadblocks you’re facing. This will help me update the timeline and arrange support if needed. A quick bullet-point list would work great.
Thanks for your help with this.
Best, [Your Name]
3. Requesting Client Meeting
Subject: Meeting Request to Discuss [Topic]
Dear [Client Name],
Following our recent discussion about [topic/project], setting up a meeting would help us align on the next steps and address any questions you might have. Your input would be valuable as we move forward with the planning phase.
Please let me know which dates and times work best for you next week. We can schedule a 30-minute video call or meet at your office, whichever you prefer. Would Tuesday or Wednesday afternoon suit your schedule?
Thank you for your time.
Kind regards, [Your Name]
4. Asking for Vendor Quote
Subject: Quote Request for [Product/Service]
Hello [Vendor Name],
Our company is looking to purchase [product/service], and we’d like to get detailed pricing information from your team. Based on our research, your solution seems to match our requirements perfectly.
Please let me know the cost structure for [specific details about what you need]. We’re also interested in learning about any volume discounts or service packages you offer. Our target timeline for making a decision is [date].
Thank you for your assistance.
Regards, [Your Name]
5. Confirming Event Attendance
Subject: RSVP Request – [Event Name] on [Date]
Dear [Name],
The preparations for [Event Name] are going well, and we’re finalizing the attendee list. Your presence would add great value to our discussions about [topic/theme of the event], especially given your expertise in this area.
Please let me know if you’ll be able to join us on [date] from [time] to [time] at [location]. We’ll be serving refreshments and providing all materials needed for the session.
Looking forward to your response.
Best wishes, [Your Name]
6. Requesting Document Review
Subject: Review Request – [Document Name]
Dear [Name],
The first draft of the [document name] is ready for your review. The document includes [brief description of key sections] and needs your expert input before we share it with the wider team.
Please let me know your thoughts and suggestions by [date]. Feel free to use track changes or add comments directly in the document. Should you need any clarification about specific sections, don’t hesitate to reach out.
Thanks in advance.
Best regards, [Your Name]
7. Scheduling Team Training
Subject: Team Training Schedule – [Topic]
Hello Team,
We’re planning a training session on [topic] to help everyone stay updated with the latest [skills/knowledge area]. The session will cover [brief description of training content] and include practical exercises.
*Please let me know which of these time slots works best for you:
- [Date and Time Option 1]
- [Date and Time Option 2]
- [Date and Time Option 3]*
Thank you for your prompt response.
Regards, [Your Name]
8. Following Up on Payment
Subject: Payment Status Check – Invoice #[Number]
Dear [Name],
This email is regarding Invoice #[Number] for [amount] sent on [date]. Our records show the payment is still pending, and we want to ensure you received all the necessary documentation for processing.
Please let me know if you need any additional information to process this payment. Also, could you share an expected payment date? This helps us manage our cash flow effectively.
Thank you for your attention to this matter.
Best regards, [Your Name]
9. Requesting Information for Proposal
Subject: Information Needed for [Project] Proposal
Hi [Name],
We’re putting together a proposal for [project name] and need some specific details to make it as accurate as possible. Your input on [specific area] would be particularly helpful.
*Please let me know the following details:
- [Detail 1 needed]
- [Detail 2 needed]
- [Detail 3 needed]*
Thanks for your help.
Best, [Your Name]
10. Coordinating Team Availability
Subject: Team Availability Check – [Project/Meeting Name]
Hello Team,
We need to schedule several planning sessions for [project/initiative name] over the next few weeks. These sessions will be crucial for aligning our strategy and next steps.
*Please let me know your availability during these weeks:
- Week of [date]
- Week of [date]
- Week of [date]*
Thanks for your cooperation.
Best regards, [Your Name]
11. Requesting Software Access
Subject: Access Request – [Software Name]
Dear [IT Support/Manager Name],
To better handle my responsibilities with [specific task/project], access to [software name] would be very helpful. This would allow me to [specific benefit or task you’ll accomplish].
Please let me know what steps need to happen to set up my account. Also, if there’s any training required before access is granted, could you point me to those resources?
Thank you for your help.
Best, [Your Name]
12. Following Up After Technical Issue
Subject: Follow-up on Technical Issue #[Ticket Number]
Hello [Support Team/Name],
This message relates to the technical issue reported yesterday regarding [brief description of problem]. While the immediate fix helped, we want to ensure this doesn’t happen again.
Please let me know what caused this issue and what preventive measures we can take. Also, is there any documentation we should review to avoid similar problems?
Thanks for your support.
Regards, [Your Name]
13. Requesting Marketing Materials
Subject: Marketing Materials Request for [Event/Campaign]
Hi [Name],
Our team is preparing for [event/campaign name] and needs updated marketing materials. Specifically, we’re looking for [list specific materials needed] that highlight our new [product/service/feature].
Please let me know when these materials might be ready. If you need any additional information about how we plan to use them, just ask.
Thank you, [Your Name]
14. Scheduling Equipment Maintenance
Subject: Equipment Maintenance Schedule Request
Dear [Maintenance Team/Name],
The [equipment name] in [location] needs its regular maintenance check. We’d like to schedule this at a time that minimizes disruption to our daily operations.
Please let me know what time slots are available next week for this maintenance work. How long will the process take? This will help us plan our workflow accordingly.
Thanks in advance.
Best regards, [Your Name]
15. Requesting Budget Update
Subject: Budget Update Request – [Department/Project]
Dear [Finance Manager/Name],
As we plan activities for the next quarter, we need current budget information for [department/project name]. This will help us make informed decisions about upcoming expenses.
*Please let me know our current budget status, including:
- Remaining budget for this quarter
- Any pending expenses
- Available funds for new initiatives*
Thank you for your assistance.
Best regards, [Your Name]
16. Following Up on Resource Request
Subject: Resource Request Follow-up – [Project Name]
Hello [Manager’s Name],
This email concerns our recent request for additional resources for [project name]. Having these resources would significantly help us meet our upcoming deadlines and quality standards.
Please let me know if the request has been approved and when we can expect the resources to become available. Any updates would help us adjust our project timeline.
Thanks for your time.
Best, [Your Name]
17. Requesting Client Feedback
Subject: Feedback Request – [Project/Service Name]
Dear [Client Name],
Now that you’ve had time to use our [product/service], we’d value your feedback on your experience. Your insights will help us ensure we’re meeting your needs and identify any areas for enhancement.
*Please let me know your thoughts on:
- Overall satisfaction
- Specific features you find most useful
- Areas where you see room for growth*
Thank you for your valuable input.
Kind regards, [Your Name]
18. Coordinating Office Supplies
Subject: Office Supplies Order Coordination
Hi [Office Manager/Name],
Several team members have mentioned we’re running low on some essential office supplies. Before placing an order, we want to ensure we’re covering all necessary items.
Please let me know if you need any specific supplies for your department. You can add your requirements to the shared spreadsheet by [date], or reply to this email with your list.
Thanks for your help.
Best, [Your Name]
19. Requesting Training Materials
Subject: Training Materials Request – [Topic]
Dear [Name],
Our new team members need training materials on [specific topic/process]. Having these resources will help them get up to speed quickly and ensure consistency in our procedures.
Please let me know where to find the latest version of these materials. If they need updating, we’re happy to help revise them based on current practices.
Thank you, [Your Name]
20. Following Up on Partnership Opportunity
Subject: Partnership Opportunity Follow-up
Dear [Name],
After our discussion last week about potential collaboration between our organizations, we’re excited about the possibilities this partnership could bring. We’ve drafted some initial ideas for how we could work together.
Please let me know if you’d like to schedule a call to discuss these ideas in detail. We’re particularly interested in your thoughts on [specific aspect of partnership].
Looking forward to your response.
Best regards, [Your Name]
Finishing Up: Writing Emails That Get Responses
These email templates offer solid starting points for your messages. Match your tone and content to your recipient and situation. Focus on stating your needs clearly while staying professional and respectful. Soon, writing emails that get responses will become natural to you.