No response to your emails can feel like speaking into a void. Professionals handle packed inboxes daily, which means your message might get buried under countless others. Sending the right follow-up email can make all the difference between being noticed and staying lost in the shuffle.
Ready to learn how to craft follow-up emails that actually get responses? These proven templates will help you write compelling messages that grab attention and drive action. Each template adapts to fit your specific situation while keeping the persuasive elements that make them effective.
Urgent Follow-Up Email Samples
These field-tested email templates get results, from sales and job applications to meeting requests and project updates.
1. Following Up on a Sales Proposal
*Subject: Quick question about the [Product] proposal
Dear [Name],
Hope this finds you well. Last week, we discussed how [Product] could help [Company] boost productivity by 35%. The proposal was sent on [Date], highlighting the custom solution we designed based on your team’s needs.
The offer includes the special 20% discount we talked about, but it expires this Friday. Would you like to schedule a quick call tomorrow or Thursday to address any questions? This way, we can make sure you don’t miss out on the savings.
Looking forward to your thoughts.
Best regards,
[Your name]*
2. Job Application Status Check
*Subject: Following up on [Position] application – [Your name]
Dear [Hiring Manager’s Name],
During our discussion last Tuesday about the [Position] role, your passion for building a data-driven marketing team really stood out. The projects you described align perfectly with my experience leading similar initiatives at [Previous Company].
Could you share an update on the hiring timeline? My background in scaling marketing operations and proven track record of increasing conversion rates by 45% could bring immediate value to your team.
Thank you for considering my application.
Best regards,
[Your name]*
3. Missed Meeting Reschedule
*Subject: Reschedule our missed call?
Hi [Name],
We were scheduled to meet yesterday at 2 PM to review the quarterly marketing strategy. Since we couldn’t connect, should we find another time this week?
Here are three slots that work from my end:
- Thursday at 11 AM
- Thursday at 3 PM
- Friday at 10 AM
Please let me know which time suits you best, or suggest another that works better.
Thanks for your time,
[Your name]*
4. Project Update Request
*Subject: Need your input – [Project Name] next steps
Dear [Name],
The [Project Name] deadline is approaching next week, and your feedback on the latest designs would help us stay on track. The team has added the features you requested during our last meeting.
Could you review the updated mockups in the shared folder and give us your thoughts by Thursday? This will give the development team enough time to implement any changes before final testing.
Thank you for your help,
[Your name]*
5. Invoice Payment Reminder
*Subject: Payment reminder for invoice #[Number]
Dear [Name],
This email concerns invoice #[Number] for $[Amount], which was due on [Date]. Our records show the payment hasn’t been processed yet.
Please confirm if you received the invoice or need another copy. You can process the payment through our secure payment portal or via bank transfer using the details listed on the invoice.
Thanks for your prompt attention to this matter.
Best regards,
[Your name]*
6. Partnership Proposal Follow-up
*Subject: Next steps for [Company] partnership?
Dear [Name],
The partnership proposal sent last week outlined how our companies could create mutual value through shared resources and market reach. Your target audience matches perfectly with our customer base, creating an excellent opportunity for both brands.
Would you like to discuss the potential collaboration over a brief call? We could explore specific ways to start small and scale based on results.
Looking forward to your response.
Best regards,
[Your name]*
7. Client Meeting Request
*Subject: Quick catch-up about your business goals?
Hello [Name],
Recent changes in [industry/market] could affect your business strategy for the upcoming quarter. Many similar companies have started adapting their approach to stay competitive.
Could we schedule a 30-minute call to discuss how these changes might impact your goals? We’ve developed several solutions that could help you stay ahead of these shifts.
What time works best for you next week?
Best regards,
[Your name]*
8. Resource Request Follow-up
*Subject: Status check – Resource request for [Project]
Hi [Name],
The resource request for [Project] was submitted two weeks ago, and we need to start the work by [Date] to meet our deadlines. The team is ready to begin as soon as we receive approval.
Could you let us know if you need any additional information to process this request? We’re happy to provide more details or clarification.
Thank you for your help,
[Your name]*
9. Service Feedback Request
*Subject: How was your experience with [Service/Product]?
Dear [Name],
Thank you for choosing [Company] for your recent [service/purchase]. Your satisfaction matters greatly to us, and we want to ensure everything met your expectations.
Would you take a moment to share your thoughts about the service you received? Your feedback helps us improve and serve you better in the future.
Thank you for your time,
[Your name]*
10. Conference Speaking Opportunity
*Subject: Speaking opportunity follow-up – [Conference Name]
Dear [Name],
Your expertise in [Topic] would bring tremendous value to attendees at [Conference Name]. The speaking slot we discussed would give you 45 minutes to share your insights with over 500 industry professionals.
The conference schedule needs to be finalized by [Date]. Would you be able to confirm your participation this week? We can work around your schedule for the speaking time.
Best regards, [Your name]*
11. Vendor Quote Request
*Subject: Following up on quote request #[Number]
Hello [Name],
We need the quote for [Product/Service] to move forward with our planning process. The specifications were sent in the original request dated [Date].
Could you provide an update on the status of our quote? If you need any clarification on the requirements, please let me know.
Thanks for your help,
[Your name]*
12. Networking Connection
*Subject: Great meeting you at [Event] – Let’s connect
Hi [Name],
Your insights about [Topic] during our conversation at [Event] were fascinating. The challenges you described match what many of our clients face, and we’ve developed effective solutions to address them.
Would you be open to continuing our discussion over coffee next week? We could explore potential ways to help your team achieve better results.
Looking forward to hearing from you, [Your name]*
13. Information Request Follow-up
*Subject: Checking on requested information – [Topic]
Dear [Name],
Last week, we requested data about [Topic] to complete our analysis. This information will help us provide accurate recommendations for your specific situation.
Could you please send the details or let us know if you need help gathering the information? We’re available to assist if needed.
Thank you for your cooperation,
[Your name]*
14. Customer Support Escalation
*Subject: Update needed – Support ticket #[Number]
Dear [Name],
Regarding support ticket #[Number] opened on [Date], our team needs additional information to resolve the issue completely. The current status shows no updates for the past five days.
Could you review the ticket and provide the requested details? This will help us fix the problem quickly and minimize any disruption to your work.
Best regards, [Your name]*
15. Project Collaboration Request
*Subject: [Project Name] collaboration – Next steps?
Hi [Name],
The project outline sent last Thursday highlighted how our teams could work together to achieve [Goal]. Your team’s expertise combined with our resources could create outstanding results.
Should we schedule a short call to discuss the implementation details? We can answer any questions and define clear next steps.
Best regards,
[Your name]*
16. Training Session Follow-up
*Subject: Schedule your [Training Program] session
Dear [Name],
As discussed, the [Training Program] would give your team new skills to boost productivity. The custom program addresses the specific challenges we identified during our needs assessment.
The training calendar for next month is filling up quickly. Would you like to secure your preferred dates now? We can accommodate up to 20 participants per session.
Looking forward to your response,
[Your name]*
17. Account Review Request
*Subject: Your quarterly account review
Hello [Name],
Based on recent changes in your account usage, we’ve identified several opportunities to optimize your service plan and reduce costs. Many clients have saved 25% through these adjustments.
Would you like to review these recommendations during a brief call? We can find a time that works best with your schedule.
Best regards,
[Your name]*
18. Reference Request Follow-up
*Subject: Following up on reference request
Dear [Name],
Your experience working with [Company/Person] would provide valuable insight for our evaluation process. The reference check would take just 15 minutes of your time.
Could you let me know your availability for a quick call this week? We can work around your schedule to make this as convenient as possible.
Thank you for considering this request,
[Your name]*
19. Subscription Renewal
*Subject: Your [Service] subscription expires soon
Dear [Name],
Your [Service] subscription expires on [Date]. To prevent any service interruption, please renew your subscription before the expiration date.
Would you like to review our current plans? We’ve added new features that might better suit your needs, including [Feature] and [Feature].
Thanks for being a valued customer, [Your name]*
20. Meeting Notes Confirmation
*Subject: Please confirm – Meeting notes from [Date]
Hi [Name],
The notes from our discussion about [Topic] were shared with the team on [Date]. To ensure we captured everything correctly, please review the action items and deadlines.
Could you confirm these details by tomorrow? This will help us start working on the agreed tasks right away.
Thank you,
[Your name]*
Final Tips: Creating Effective Follow-up Messages
These templates offer solid starting points for your follow-up emails. Success comes from adding your personal touch to each message while staying clear and purposeful. Keep your emails short, focused, and action-oriented. Make it simple for the recipient to respond by adding clear questions or requests.